Junior Administrator

Junior Administrator

Duties and Responsibilities:

• Procurement Duties
  • Prepare and issue purchase orders.
  • Follow up on outstanding orders and deliveries.
  • Maintain supplier records and pricing lists.
  • Compare supplier prices and negotiate where required (under supervision).
  • Ensure all procurement documentation is accurate and properly filed.
• Stock Control Duties
  • Monitor stock levels and reorder when necessary.
  • Receive and inspect incoming goods.
  • Record stock received and issued on the system.
  • Conduct regular stock counts and reconcile discrepancies.
  • Maintain accurate inventory records.
  • Report damaged, expired, or slow-moving stock.
• Administrative Duties
  • Capture data on procurement and stock systems.
  • Maintain organized filing systems (digital and physical).
  • Prepare stock and procurement reports.
  • Assist with monthly stock take and audit processes.
  • Support finance team with invoice matching (PO vs delivery note vs invoice).