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A well-established Attorneys Firm is seeking a Mid Type Litigation Estate Secretary.
SKILLS & QUALIFICATIONS:
Matric Computer literateFluent in English (read and write)Will be assisting our PA in the litigation/estate departmentMust have 3-5 years litigation and estates experience.Please note that if you have not received a response within 14 days of submitting your application that your application was unsuccessful. However, please keep a lookout on our website, www.sixsense.co.za for available positions which may be inline with your career aspirations.
SECTOR: Legal
Job Reference #: SSC000584/AK
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Job Purpose To provide an efficient and responsive administrative, organasational, and logistical service to the various Directors and business areas. Qualifications: Matric / Grade 12BA / BCom/ Associate Degree / relevant qualification may be deemed advantageous, but not mandatoryMin Experince + 3 years supporting a Director / Senior ManagementCompetencies; Knowledge: MS Office (MS Outlook, MS Excel, MS Word and MS PowerPoint all at Advanced Level Advanced level on PowerPoint mandatorySuperior computer skills on various computer packages and applicationsComfortable learning new technical/computer skills as they ariseSKILLS: Good secretarial and administrative skills (typing, filing and managing pending system)Preparing Marketing material and updating various media platformsKnowledge of Graphic Design and advantageExceptional interpersonal skillsWell developed communications skills, verbal and writtenCan- do attitude Ability to work under pressure, dealing with a variety of tasks at any given time.Flexible and able to meet changing work needs and demandsAccuracy and attention to detailSystematic, logical and analytical approachAbility to meet deadlines and schedule timeDetails: Day to day Management of diaries and coordination of other administrative tasks, the successful candidate will be expected to be involved in assisting with compilation of various reports (Group reports), board packs and preparation of PowerPoint presentations.It would be highly beneficial for candidates to have experience in website maintenance and other media platforms. Knowledge of graphic design would therefore be greatly beneficial.Descriptors:-
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzk0MDQ4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1241942&xid=1109_94048
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ROLES AND RESPONSIBILITIESThe role will include a broad range of responsibilities including administration support to the office of the CEO Team.Anticipate needs, think critically and offer solutions to problems with a high level of professionalism and confidentiality.Act as the primary source of contact for all local and international stakeholders by building and maintaining relationships with the stakeholders to support the CEO and his office on a day to day basis.Represent the company and the CEO in a positive light by ensuring CEO is informed of upcoming commitments and responsibilities through great follow-through skills and sound judgment.Perform comprehensive Executive Assistant functions both personal or work related to allow the CEO to effectively lead the company. Some examples include but not limited to; (maintaining executive files, monitoring and screening calls, reconciliation of corporate credit cards and management of petty cash, maintenance of professional qualifications and managing/coordinating special projects) effectively.Co-ordinate internal and external meetings, delegations and events. Responsible for creating well organized, error free and professional documents, including board agendas, meeting packs, meeting minutes and evaluating venues, arranging transportation, meals for the relevant meeting, delegation or event.Responsible for all travel requirements e.g. flight reservations, hotel accommodation, forex, car hire, appointment schedules.Other adhoc functions as required.This is a unique opportunity for someone who is adaptable and is looking for a position in a fast-paced, global and energetic environment. The successful incumbent must not be uncomfortable with taking on a lot of responsibility quickly and must want to participate actively in the organizations overall success.EDUCATION AND EXPERIENCE: Minimum of 10 years experience within an Executive role supporting C-Suite Level Executives in a multinational environment.Relevant admin/PA qualification.Undergraduate advantageous.High degree of accuracy and attention to detail of all secretarial responsibilities.Working knowledge of computer packages: Windows; MS outlook; MS word; MS Excel; MS PowerPoint; MS Office and MS Project, MS Teams and Zoom.Knowledge of business and management principles involved in coordination of people, projects, events and resources.Experience with various meeting formats (Zoom, Teams and other electronic conferencing media).
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzgxNDg5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1209939&xid=1109_81489
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LEGAL OFFICE MANAGER Based: Sandton (must reside within the area) Must have strong Legal Office Manager Experience Admin, HR, Legal Compliance, PA, Financial (all-rounder within a legal firm) Excellent knowledge of legal documents & terminology Experience with deceased estates Computer literate Typing speed of 60 words per minute with high accuracy rate Fluent in English & Afrikaans Working hours - 7h30 - 5h00 Monday to Friday Salary: Market related Please send CV to Danielle@izweplacements.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQxNTkzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1150374&xid=1266_41593
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Purpose The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.Be able to interact with all staff, clients and business partners on a professional and confidential basis.The person must have a high level of work ethics, integrity, honesty, accuracy, organisational and be deadline driven.KEY PERFORMANCE AREAS AND RESPONSIBILITIESThe effective management of the diaries of both the CEO and COO, requiring interaction with both internal and external executives and assistantsMaintenance of a calendar of significant matters to be attended to by the office of the CEO and COO.Screening and logging of calls, client enquiries whether telephonic or by e-mail for resolution by the CEO/COO or the relevant Company personnelScheduling meetings : EXCO, Board and Management MeetingsPreparation, co-ordination and distribution of Agenda Packs and MinutesAssist the CEO and COO with consolidating, analysing and summarising management and other reportsThe completion of Ad-hoc assignments, as determined from time to timeEnsure that travel and accommodation arrangements are done timeously and on a cost-effective basisMaintenance of a filing system in an organised, efficient and accessible mannerPA duties to the Heads of Finance and HR from time to timePreparation for meetings, including venue and that all equipment is in working orderAttending to stationery requirements of the DepartmentHave excellent typing skills, with knowledge of MS Office Word, Excel, PowerPoint etcMaintenance of leave records for the Heads reporting into the CEO and COO.Reviewing and quality controlling all documents and correspondence for signature or4 distribution by the office of the CEO and COOAssist with the Organisations company secretarial mattersMaintenance of all statutory recordsMaintenance of all client service, provider agreements and supplier service agreementsAssist in reviewing and updating the Organisations policies and proceduresAssist with BEE CertificationREQUIRED EXPERIENCE AND SKILLS :Fully conversant in English, written and verbalFully conversant and trained in MS Office, Word, Excel, PowerPoint and AccessExemplary and accurate typing skillsMust have 15 years of Experience, at least 10 years in a similar roleAbility to work unsupervisedAbility to work after hours when requestedAbility to multi-task and have initiativeREQUIRED QUALIFICATIONSA commercial qualification i.e. B Com Legal, or Business Management studiesOwn transport, Drivers Licence
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzUxNTk4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1125900&xid=1109_51598
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LEGAL OFFICE MANAGER - GAUTENGJob SummaryVacancy DetailsEmployer: Izwe PlacementsLEGAL OFFICE MANAGERBased: Sandton (must reside within the area)Must have strong Legal Office Manager ExperienceAdmin, HR, Legal Compliance, PA, Financial (all-rounder within a legal firm)Excellent knowledge of legal documents & terminologyExperience with deceased estatesComputer literateTyping speed of 60 words per minute with high accuracy rateFluent in English & AfrikaansWorking hours - 7h30 - 5h00 Monday to FridaySalary: Market relatedPlease send CV to Danielle@izweplacements.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUwODg5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1192274&xid=1266_50889
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Job function; The Personal Assistant is a highly skilled administrative professional who will provide a wide range of support services to CEO. The requirement from the PA is to ease the workload of the CEO by taking on most of the administrative duties, leaving the CEO to focus on decision making. The PA must keep the offices of the CEO running smoothly.Requirements; Secretarial/personal assistant diploma with minimum of 5 years experience as a PA.Mastery proficiency level is required for the following programmes: MS Word/MS Excel/MS Outlook/email/MS Explorer/Internet/MS PowerPoint Experience in the marketing environment would be an advantage. Own reliable transport and willing to work overtime.Skills required: Efficient, organised and resourceful. Flexible and able to function well in a fast-paced environment. Good interpersonal skills and the ability to function at all levels. Strong decision making skills. Strong verbal and written communication skills in English. Attention to detail. Committed loyal individual who have a focus on confidentiality. Effective time management. Able to engage comfortably at a senior level. Will be a required to constantly update skills on new computer programmes or office technology. Responsibilities: Provide executive support to both the CEO and top Management. Extensive diary management, including organisation and administration of meetings, setting up internal and external meetings, events, conference calls, conferences etc. Handling all correspondence and communication, including mail, faxes, letters, memorandums, and responding to routine mail and telephone queries for the attention of the CEO. Providing support to the CEO in the co-ordination of departmental activities, by ensuring that direct reports meet their objectives in an efficient and timely manner. This includes ensuring daily that matters requiring follow-up action, are acted on by the CEO. Preparing reports as and when required. Managing budgets and other financial matters. Coordinating projects that may involve working with all levels of management and staff. Managing travel arrangements, including airline, hotel, and rental cars. Conduct internet research to keep the CEO up to date on things that are important to the company. Assist with tender processes, formatting of documents, packing of files etc. Coordinate, assist and finalise ad hoc queries, requests and projects.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzg5NzMzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1222826&xid=1109_89733
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Our client, a dynamic Financial Services Organisation is seeking to employ an Executive Assistant to the CEO and COO Purpose The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.Be able to interact with all staff, clients and business partners on a professional and confidential basis.The person must have a high level of work ethics, integrity, honesty, accuracy, organisational and be deadline driven.KEY PERFORMANCE AREAS AND RESPONSIBILITIESThe effective management of the diaries of both the CEO and COO, requiring interaction with both internal and external executives and assistantsMaintenance of a calendar of significant matters to be attended to by the office of the CEO and COO.Screening and logging of calls, client enquiries whether telephonic or by e-mail for resolution by the CEO/COO or the relevant Company personnelScheduling meetings : EXCO, Board and Management MeetingsPreparation, co-ordination and distribution of Agenda Packs and MinutesAssist the CEO and COO with consolidating, analysing and summarising management and other reportsThe completion of Ad-hoc assignments, as determined from time to timeEnsure that travel and accommodation arrangements are done timeously and on a cost-effective basisMaintenance of a filing system in an organised, efficient and accessible mannerPA duties to the Heads of Finance and HR from time to timePreparation for meetings, including venue and that all equipment is in working orderAttending to stationery requirements of the DepartmentHave excellent typing skills, with knowledge of MS Office Word, Excel, PowerPoint etcMaintenance of leave records for the Heads reporting into the CEO and COO.Reviewing and quality controlling all documents and correspondence for signature or4 distribution by the office of the CEO and COOAssist with the Organisations company secretarial mattersMaintenance of all statutory recordsMaintenance of all client service, provider agreements and supplier service agreementsAssist in reviewing and updating the Organisations policies and proceduresAssist with BEE CertificationREQUIRED EXPERIENCE AND SKILLS :Fully conversant in English, written and verbalFully conversant and trained in MS Office, Word, Excel, PowerPoint and AccessExemplary and accurate typing skillsMust have 15 years of Experience, at least 10 years in a similar roleAbility to work unsupervisedAbility to work after hours when requestedAbility to multi-task and have initiativeREQUIRED QUALIFICATIONSA commercial qualification i.e. B Com Legal, or Business Management studiesOwn transport, Drivers Licence
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzUxNjM1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1125906&xid=1109_51635
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LEGAL OFFICE MANAGER Based: Sandton (must reside within the area) Must have strong Legal Office Manager Experience Admin, HR, Legal Compliance, PA, Financial (all-rounder within a legal firm) Excellent knowledge of legal documents & terminology Experience with deceased estates Computer literate Typing speed of 60 words per minute with high accuracy rate Fluent in English & Afrikaans Working hours - 7h30 - 5h00 Monday to Friday Salary: Market related Please send CV to Danielle@izweplacements.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzM3MzI3X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1122667&xid=1266_37327
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We are looking for an enthusiastic, outgoing and motivated junior administrator to join our recruitment team!
*Recruitment Responsibilities:*
• Assisting the hiring manager or executive recruiter with recruitment duties.
• Reviewing available positions and candidate requirements.
• Posting job applications on social media and job sites.
• Tracking open positions using recruiting software.
• Assisting the hiring team in screening candidate CVs.
• Contacting candidate references and verifying education requirements.
• Conducting or arranging initial phone screenings.
• Communicating with candidates and setting up interviews.
• Managing the CV database.
• General recruitment admin duties.
*PA Responsibilities - Executive assistant to the MD *
• Must be able to remain confidential at all times
• Strong character
• Discreet
• Multi-tasker
• Mature
• Ability to communicate in English and Afrikaans
• HR background advantageous
• Reading, monitoring and responding to your managers email,
• Answering calls and liaising with clients competently,
• Preparing correspondence on your bosss behalf,
• Assisting your team
• Managing your managers electronic diary,
• Planning and organising meetings,
• Organising travel and preparing complex travel itineraries,
• Taking action points and writing minutes,
• Preparing papers for meetings,
• Taking dictation,
• Planning, organising and managing events,
• Conducting research,
• Drafting communications on your bosss behalf,
• Preparing presentations,
• Managing and reviewing filing and office systems,
• Preparing updates for intranet,
• Typing documents,
• Ensuring company secretarial documents (resolutions etc) are completed and filed
• Managing projects,.
Candidate Requirements:
• Bachelors degree in human resources, business, communications or similar field.
• FLUENT in both English and Afrikaans.
• Outgoing and enthusiastic.
• Attention to detail.
• Excellent Microsoft Office skills
• Previous experience working as a junior recruiter.
• Knowledge database systems.
• Excellent verbal and written communication skills.
• Advanced interpersonal skills.
• Critical thinking skills.
• Ability to conduct interviews over the phone and via live chat.
• Excellent decision-making skills.
• Good administration and organisational skills
Candidate Requirements:
• Bachelors degree in human resources, business, communications or similar field.
• FLUENT in both English and Afrikaans.
• Outgoing and enthusiastic.
• Attention to detail.
• Excellent Microsoft Office skills
• Previous experience working as a junior recruiter.
• Knowledge database systems.
• Excellent verbal and written communication skills.
• Advanced interpersonal skills.
• Critical thinking skills.
• Ability to conduct interviews over the phone and via live chat.
• Excellent decision-making skills.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzY2NzEzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1259355&xid=1555_66713
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