Executive Assistant to CEO and COO (Insurance Empl

Purpose

The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Be able to interact with all staff, clients and business partners on a professional and confidential basis.

The person must have a high level of work ethics, integrity, honesty, accuracy, organisational and be deadline driven.

KEY PERFORMANCE AREAS AND RESPONSIBILITIES
The effective management of the diaries of both the CEO and COO, requiring interaction with both internal and external executives and assistants
Maintenance of a calendar of significant matters to be attended to by the office of the CEO and COO.
Screening and logging of calls, client enquiries whether telephonic or by e-mail for resolution by the CEO/COO or the relevant Company personnel
Scheduling meetings : EXCO, Board and Management Meetings
Preparation, co-ordination and distribution of Agenda Packs and Minutes
Assist the CEO and COO with consolidating, analysing and summarising management and other reports
The completion of Ad-hoc assignments, as determined from time to time
Ensure that travel and accommodation arrangements are done timeously and on a cost-effective basis
Maintenance of a filing system in an organised, efficient and accessible manner
PA duties to the Heads of Finance and HR from time to time
Preparation for meetings, including venue and that all equipment is in working order
Attending to stationery requirements of the Department
Have excellent typing skills, with knowledge of MS Office Word, Excel, PowerPoint etc
Maintenance of leave records for the Heads reporting into the CEO and COO.
Reviewing and quality controlling all documents and correspondence for signature or4 distribution by the office of the CEO and COO
Assist with the Organisations company secretarial matters
Maintenance of all statutory records
Maintenance of all client service, provider agreements and supplier service agreements
Assist in reviewing and updating the Organisations policies and procedures
Assist with BEE Certification


REQUIRED EXPERIENCE AND SKILLS :
Fully conversant in English, written and verbal
Fully conversant and trained in MS Office, Word, Excel, PowerPoint and Access
Exemplary and accurate typing skills
Must have 15 years of Experience, at least 10 years in a similar role
Ability to work unsupervised
Ability to work after hours when requested
Ability to multi-task and have initiative


REQUIRED QUALIFICATIONS
A commercial qualification i.e. B Com Legal, or Business Management studies
Own transport, Drivers Licence