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Company Secretary - French and English Speaker

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Our Client is looking for a Company Secretary to join their team French & English speaking.Our client is looking for a Paralegal/Company Secretarial to join their teamThe role will be providing legal support to the company Business Units in SSA and to a growing dedicated GBS legal function across Africa (circa 11 lawyers). Assist legal counsels and corporate secretarial dept to organize and maintain corporate records. Drafting board resolutions, shareholder resolutions, powers of attorney, and updating company constitutional documents, managing capital increases, assisting in the updating of templates and form documents across SSA, assisting with legal research, aiding in the roll out of programs to ensure compliance with data protection laws across SSA.Main Accountabilities:Provide legal support for all lawyers/BUs and the corporate secretary for SSA. Support drafting of contracts/RFQs review, legal research, preparation of legal advice and other legal enquires from Business Partners.Updating corporate constitutional documents to ensure compliance and harmonization with various local laws, including OHADA regulations.Assist legal counsels to ensure all BUs comply with laws and regulations applicable to business units in country, including in particular data protection laws;Ensuring capital increases are done when needed to prevent insolvency, etc. Drafting of shareholder and board approvals of annual accounts, appointment of new directors, managers, and the filing and approval of the audited annual accounts.Provide general administrative support to legal team and other administrative duties as assigned by legal team.Assist legal team in assuring organizations legal interests are best represented and protected in customer, supplier and third party contractsWorks with internal stakeholders to obtain information requested by legal team.Finance & Projects:Manage iShare, and keeping contract forms and templates updatedPrepares material for delivery of legal training courses on legal topics relevant to the business, including competition law, contracts training courses, etc.;Assist with admin tasks to aid legal team, including invoice tracking, law firm onboarding, cost management, expensesPeople ManagementNo direct report and authority over country line and functional personnel.Key Skills Member of team with ability to adapt to changing priorities; and works co-operatively with others to achieve targets of the team.A team playerAbility to apply legal knowledge and expertise in business environmentHardworking, very detail-oriented and well-organized, a team player with strong interpersonal and communication skills.Developing legal analytical skillsAble to work under pressure and meet tight deadlines Job Role: Company Secretary - French and English Speaker Industry: Legal Salary: TCTC R510,000 per annum Requir https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzYyNzE0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1148971&xid=1109_62714

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EE Conveyancing Transfers Secretary (1/2 Day)

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A well-established Law firm located in Johannesburg Northern Suburbs (Sandton)Job DescriptionWorking hours are from 8am to 12h00 (Half Day Role). Duties Include: Accurately save all matters on iManage, Accurately save all emails and correspondence on iManage, Saving copies of the Title Deeds and Mortgage Bonds on iManage before dispatching the original to the clients. Update job knowledge by participating in educational opportunities, Read professional publications, Maintain personal networks, Participate in professional organizations, Explore opportunities to add value to job accomplishments. Ensure that matters are ISO compliant and FICA requirements are met, Ensure documents are sent to the safe custody clerk. Review the content of Sale of Property Agreement and compliance thereof. Requesting cancellation figures (where applicable). Requesting the guarantees to be issued and checking accuracy guarantees received. Meeting and obtaining signatures from clients. Applying for transfer duty receipts via SARS e-filing. Submit online applications for rates clearance figures & obtaining of rates clearance certificates from relevant local authority. Review conditions of the title as contained in holding deed of transfer. Drafting and preparing documents for sectional title developments and opening of township registers. Commercial property transfers, e.g. properties disposed as part of letting enterprise. Preparing documents for submission to the relevant Deeds Office for lodgement. Arranging presenting of bank guarantees upon registration and payment in terms thereof. Dispatching of original Title Deeds and Mortgage Bonds once released from Deeds Office. Processing of municipal refunds as received from the local authority. Original signed transfer duty applications retained. Property and land regulatory due diligences. Drafting of notarial documents, including servitudes, notarial bonds and related documents. Produce accurate conveyancing related documents. Produce high quality legal documents, correspondence, reports, presentations, as well as routine letters and memos. Draft correspondence. Accurately save all matters on iManage. Initiate conflict searches and file openings on NBI. Follow-up as required, and adhere to all procedures associated with file opening. Efficiently maintain a current hard copy and ensure that records are kept in good order and can be readily found, understood, and used by others. Closure of files once billing nil and instruction complete. Arrange for file content to be scanned to Manage for record purposes. Arrange files to be stored (sent to Metrofile).QualificationsMatric. Relevant Diploma/DegreeSkillsComputer Skills: Lexis Convey; Windeed Law, SARS E-filing, E4 (Law Property Solutions) iManage & Webview. Proficiency in all areas of Microsoft Office, including Excel and Word; · Excellent communication skills, both written and verbal; Attention to detail. Strong Organisation and problem-solving abilities; Knowledg https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQxNjAxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1150381&xid=1266_41601

Sandton

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ROLE PURPOSE To effectively provide the General Manager and Sales & Service Manager/team with sales and service information to enable informed decision making and achievement of sales and service objectives. Responsible for the upkeep and updating of the new Customer Relations Management (CRM) systems. Assist the General Manager with the upkeep of the office in line with the mandate of the General Manager ‘s Exco reporting. KEY RESPONSIBILITIES include the following. Other duties may be assigned. Ensures availability of accurate and up to date client information.Consolidation of all reports from various departments.Work with the Data Analyst team to prepare reports for the GM and Sales Manager.Create models for Sales Administration focus and interpretation of the data using MS Excel models.Manage the General Manager’s and Sales Managers office by providing administrative support.Prepare minutes for the weekly Sales Business Review meetings.Responsible for the upkeep and updating of the Customer Relations Management (CRM) systems to ensure the information is up to date and accurate to produce insightful reports.Develops and implements administrative procedures to support sales and service.Provides sales and service-related information as required based on sales and service activities and current portfolio data.Provides specific client information/reports to the sales team through analysis of client data.Provide reports on the performance of the regional sales teams on achievement against targets on a monthly basis.Extrapolates information from the system to support budget compilation and determination of revenue targets.Responsible for stationery, housekeeping, and cash sales.Assist and work in conjunction with Financial Administrator from time to time.To provide administrative and secretarial support to the Sales Manager.Some staff supervision. Cost Management Provides input into the compilation of the regional sales and service budget for determination of revenue targets. MINIMUM QUALIFICATIONS, EXPERIENCE and KNOWLEDGE: The requirements listed below are representative of the knowledge, skill, and/or ability required. B Degree in marketing / business management / business administrationAt least 3 years’ experience in sales administrationAdvanced Excel skillsExcellent command of the English languageMust have excellent communication and interpersonal skillsMust pay attention to detailMust be focused on achieving resultsMust be a team playerMust have business acumen and be able to communicate at all levelshttps://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMTI3NzkwMjg1P3NvdXJjZT1ndW10cmVl&jid=1484413&xid=2127790285

Johannesburg CBD

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DUTIES, RESPONSIBILITIES & REQUIRED SKILLS Must have excellent verbal and written communication skillsDigitally literate and able to learn and utilise a number of software packages and platforms and be able to work with advanced MS Excel, Word, PowerPoint and OutlookTime management skills, problem solving skills, ability to maintain confidentiality, an eye for detail , able to work independently , flexible and pragmatic approach to working with colleagues, ability to adapt to new and pressurised environmentsGeneral office and personal administration (including diary management, answering telephone calls and tracking messages in the absence of the professionals, making travel arrangements, arranging of office functions, ordering of office groceries and other necessities)Call logging for all electronic faults (IT, phones, electricity, etc)Dictaphone and copy-typing of a wide range of documentsSubmit trademark applications for registrations, attend to trademark assignments, upkeep of registered trademarks, ensuring that it is renewed timeously, keeping office records and recon updatedAttend to the lodgement of Trusts at the Master’s offices (new trusts, amendment to trust deeds, trustee amendments, etc)Collate, update and maintain all legal and company secretarial documents on the Companies and Intellectual Property Commission database (e-filing), file all documents within prescribed deadlines, filing CIPC applications on statutory files, process and submit documents on CIPC website timeously, adhere to statutory changes to legal entities, timeously, registration of new companies, director changes, name changes, etcAttend to all requests for statutory and FICA documentation in respect of new clients (and keeping proper records of these both electronically and on file)Opening of new clients and matters on system for the firmCapturing of accurate billings and amending of invoices to enable office manager to submit invoices to clientsTenders (source tenders that the firm can apply for, attend briefing sessions, draft necessary tender documents, etc)Upkeep of electronic filing (including Dropbox, and other file sharing platforms)Incorporating amendments to documents DESIRED EXPERIENCE & QUALIFICATION Strong administration and organisational skills in order to manage the director’s officeHard-working, with the ability to work under the stress that comes with a Law practiceMust be well-organised and conscientiousHonesty, reliability, punctuality, loyalty, commitmentHigh emotional intelligence, resilient integrityAbility to multi-task and pay attention to strict deadlinesMust be able to work after hours should work pressures require it (no overtime is paid)Must be... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNjE2Njc0NDcwP3NvdXJjZT1ndW10cmVl&jid=1307033&xid=1616674470

Johannesburg CBD

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A leading Laboratory service in the country is looking for a vibrant, determined and detail orientated secretary to join their team Description Performs secretarial and general office duties for the Head of the Academic Department to facilitate the smooth operation of the designated area. Key Job Responsibilities: Diary Management: Maintain a diary for the HOD, ensuring all meetings and commitments are accurately recorded and optimize available time in consultation with the Head of the Academic Department. Communication Handling: Receive, screen, and act upon general communications and correspondence addressed to the HOD to ensure that only relevant communications reach the HOD, and direct general communication appropriately within the department. Document Management: Type and/or collate documents/reports and prepare presentations in a timely manner as per requirements. Fax documents and maintain an accurate record of all transmitted documents. Photocopy documents according to specific requirements and instructions. Filing System: Maintain a well-organized filing system and ensure that all documents are filed promptly according to established procedures. Document Distribution: Distribute documentation according to standard distribution instructions and ensure that, when necessary, documentation and reports are returned on time by liaising with the respective HOD/departments. Meeting Support: Take minutes of meetings, ensuring accurate and concise summaries of proceedings are recorded, typed, and distributed on time. Handle all requirements relevant to the arrangement and logistics of meetings in line with specific requirements. Vehicle and Travel Management: Handle bookings and monitor the use and maintenance of pool vehicles where applicable. Liaise with travel agents and service providers regarding travel bookings as per requirements. Client/Student Support: Assist with client/student queries to ensure they are resolved promptly. Ad-hoc Responsibilities: Perform any ad-hoc responsibilities as required. Minimum Requirements & Key Competencies: Grade 12/NQF Level 4.A relevant 3-year diploma/degree is desirable.Minimum of 1 year of administrative/secretarial experience is essential.Proficiency in general office administration.Computer skills.Good typing skills.Strong attention to detail.Effective interpersonal and communication skills. https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yOTI0ODIyODA0P3NvdXJjZT1ndW10cmVl&jid=1701329&xid=2924822804

Johannesburg CBD

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An international engineering organisation requires the expertise of a Financial professional for their local operations. The Financial manager will have responsibility and supervision of South Africa’s administrative, accounting, controlling, treasury, tax and legal compliance and generally to give adequate support to the South African business, the group CFO and his team in the international headquarters. Critical success factors for the position: Key success factors for this position are defined as follows: A detailed knowledge of the SAP informatics system A recognised accounting qualification from a SA university An understanding of the business and its processes A clear understanding of taxation and other legislations and our compliance with them The ability to meet accounting and other deadlines A proactive approach to problem solving with the view of constantly looking for ways to improve systems and processes Experience in environments which operate sophisticated informatics systems A good knowledge of spread sheets for the management and manipulation of data A working knowledge of computers The ability to manage, develop and interact with personnel Detailed duties and responsibilities Statutory returns and reporting Responsibility for the prompt submission of the following returns and payment of the associated taxes and levies. Monthly VAT, PAYE, UIF, SDL returns. Annual Income tax & STC returns. Annual WCA return. Quarterly wage statistics Maintenance of the Companies statutory records in conjunction with Company Secretary Management reporting, budgets and forecasting Preparation of the monthly Management Accounts forms B1-B6 Preparation of operational managements accounts for the management of branch activities Preparation of the Quarterly B1–B6 at company and consolidation level Preparation of the annual budget reports B0, B1-B6 and assistance with budget presentation Preparation of the annual sell in and sell out forecasts Assistance with ad hoc forecast and reports as required from time to time Preparation of quarterly reports for submission to BEE shareholder Internal control Management of the companies internal control systems to ensure. All creditor reconciliations are duly checked and approved for payment. All bank reconciliations are checked and approved on a monthly basis. All critical general ledger account reconciliations are reviewed on a monthly basis. All journal entries are reviewed and approved Fixed assets are properly identified & accounted for in term... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yODgzMDEwNTc1P3NvdXJjZT1ndW10cmVl&jid=1559056&xid=2883010575

Johannesburg CBD

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Responsible for ensuring that the organisation complies with standard financial and legal practice and maintains high standards of corporate governance. The individual will be required to provide efficient management for the facilitation of Board meetings, efficient administration and recordkeeping, advising and overall management of the Boards activities. This includes ensuring compliance with statutory and regulatory requirement, ensuring that the decisions of the Board are implemented and advising and directing the Board members of their legal responsibilities. Key responsibilities include: Arranging and managing all Board and Sub-Committee meetings of the Board.Providing proactive support to the Chairperson of the Board and the various Chairs in the sub-committees of the Board, acting in dose cooperation to ensure efficient agenda and meeting preparation and execution.Contribute meaningfully to discussions and act responsibly in advising and reminding the various Board members of the legal, financial and tax implications of proposals.Collate and present information in a logical form so as to enable Board members to make effective decisions.Direct the business affairs by implementing the decisions of the Board to ensure optimal performance and service level standards.Optimise performance and long-term suitability by channeling communication to the chairperson of the Board.Ensure that the Board Committee Charters and Terms of Reference are kept up to date.Act as a central source of guidance and advice to the Board on matters of good governance and changes in legislation.Act as a direct channel of communication to the Chairperson of the Board.Be responsible for proper compilation/timely circulation of Board papers for Board and the various sub-committees.Liaise with with the various Chairs on the timing/frequency of meetings.Liaise with the Chairperson of the Board/CEO regarding yearly work plans.Provide responses/feedback to specific agenda items/matters.Ensure proper recording, approval and circulation of minutes.Liaise with Attorneys, Legal Advisors and all relevant stakeholders on litigation and legal-related matters as legislatively required.Assist and advise the Board on risk management by establishing metrics to monitor and evaluate the organisation-wide risk responsibilities.Assist with the induction, orientation, ongoing training and education of the Board.Ensure sound management, business practice and performance in terms of organisational strategic plans.Draft and finalise commercial agreements and contracts as instructed by the Board of Directors and/or the CEO.Report on financial matters and interests affecting the entity, meeting legislative requirements and reporting on the Companys legislative comp... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83NzQ1OTE1MDA/c291cmNlPWd1bXRyZWU=&jid=1749175&xid=774591500

Johannesburg CBD

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"secretary jobs" in Johannesburg

secretary jobs in Johannesburg (128 results)

Results for secretary jobs in All Categories in Johannesburg