Office Manager & Personal Assistant

2 years ago5043 views
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General Details
Advertised By:Agency
Company Name:ABC Worldwide
Job Type:Full-Time
Description

They are looking for an Office Manager & Personal Assistant with a minimum of 3 – 5 years’ experience to assist their Managing Director and General Manager at their office in Johannesburg.

 

Primary Responsibilities

  • Reporting to senior management and performing secretarial and administrative duties
  • Answer and direct phone calls
  • Liaise with senior managers to handle requests
  • Book travel arrangements (transport and accommodation)
  • Develop and maintain a filing system and assist in the preparation of regularly scheduled reports
  • Capturing data into project files of invoices, fuel slips and delivery notes from site
  • Maintain contact lists of suppliers and update their pricing lists regularly
  • Provide general support to visitors
  • Scheduling appointments, maintaining an events calendar, and sending reminders
  • Ordering office supplies and replacements, as well as managing mail and courier services
  • Copying, scanning, and emailing documents, as well as taking notes

 

Additional Responsibilities

  • Interact with new and existing customers
  • Aid in the development of new and improved processes to guarantee efficient delivery of the projects

 

Requirements

  • Licensed to work in South Africa
  • Driver’s license essential
  • Ability to manage diverse, simultaneous projects of varying complexities
  • Proficiency in Microsoft Office applications such as Excel, Word, Outlook,
  • Strong communication skills

 

Soft Skills

In addition to the hard skill requirements our client is also looking for candidates that are:

  • Willing to take on additional responsibility
  • Enthusiastic
  • Energetic
  • Self-motivating
  • Excellent communication skills
  • Approachability
  • Intercultural sensitivity
  • English both written and verbal is essential

 

Travel

  • 90 – 95% of the candidate’s time will be in the office

Id Subtitle 1087807803
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ABC Worldwide
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