Project Coordinatopr

To manage and successfully complete all aspects of projects for the Leisure and Entertainment Customers i.e. Hotels. Projects will include but not be limited to the new installations, ad-hoc training, stationery changes and implementations, and system upgrades of the Opera, Materials Control and Point of Sale Systems.

Primary Responsibilities for the Role

• Prepare all project documentation after signed quote received from Sales department i.e. Scope; Project Plan, Risk Plan, Communications Plan, resource briefs, daily updates, project close and sign off and all relevant project artefacts.
• Liaise will customer on project requirements, procedures and processes and update project plan on all aspects agreed upon.
• Arrange and coordinate project meetings.
• Liaise with Installation Managers for resources, project issues and resource requirements.
• Liaise with 3rd party vendors for integrations with Opera.
• Daily updates to all project stakeholders.
• Manage and coordinate any changes of the projects i.e. live dates, resources, venues, travel etc.
• Escalate any critical issues to Specialists and Operations Managers.
• Complete and reconcile all project administration which will include but not be limited to resource time sheets, invoicing, delivery notes, meeting minutes and project dashboards.
• Regular meetings with Sales and Operation Managers to discuss future projects, feedback on projects in progress and urgent outstanding issues.

Minimum Qualification and Experience Requirements

• Grade 12/Matric
• Qualification in Fundamentals of Project Management essential
• PMBOK qualification will be advantageous
• Project Management Professional Certification (PMP) will be advantageous
• Prince2 qualification will be advantageous
• 3-5-year experience in a Project Management Role

Desired Skills and Qualities

• Demonstrate aptitude or competence for assigned responsibilities
• Demonstrate ability to take initiative and carry our assigned tasks to completion
• Manage time, resources well and demonstrate good planning and organisational skills
• Committed, motivated and able to achieve tasks in line with deadlines
• Able to prioritise importance tasks and adhere to deadlines
• Be proactive and customer focus
• Excellent communication skills, both oral and written
• Meticulous, with high attention to detail
• Good inter-personal skills