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Role OverviewAn exciting opportunity has arisen for an experienced, motivated and reliable individual to join an office as Office Manager and Team Administrator. This is a varied but rewarding role; ideal for someone who enjoys multitasking and delivering first class client service.Key ResponsibilitiesOffice Manager specific:• The usual general duties required for the smooth and efficient running of an office• Office health & safety and ISO requirements• Raising purchase orders, ordering office supplies and processing invoices• Organising required office meetings, preparing reports and taking minutes• Dealing with HR matters such as sickness, holiday and new joinersAgency specific:• Compiling market appraisal reports and terms of business documentation ahead of launch• Completing and adhering to compliance procedures - gaining identification and credit checking vendors• Producing property details, writing descriptions and acquiring vendor approval• Liaising with photographers, EPC and floorplan providers• Dealing with enquiries, booking viewings, following up and providing feedback• Weekly applicant reviews• Department invoicingABC specific:• Arranging access for inspections and liaising with clients• Monthly invoicing including running departmental financial reports and reviewing debtors, aged time and disbursements• Report formatting, copy/audio typing and drafting of letters and other documentation• Population of certificates/standardised documents• Diary management to include arranging travel and booking accommodation• Day to day administrative tasks for the team e.g. expenses, opening of new instructions etc. The above is not an exhaustive list of duties and you will be expected to perform different tasks as required.Key Skills• Previous administration experience is essential• Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly• Good attention to detail• A professional manner, articulate with strong verbal and written communication skills, ability to work effectively with individuals at all levels• High efficiency, organisational and time management skills with excellent attention to detail and accuracy• Ability to multitask and to work under pressureTeam OverviewThe successful candidate will be joining the multi-disciplined Exeter office which deals with all aspects of property to include Rural Estate Management, Rural Professional, ABS, Rural Agency, Residential Agency, Hotels, Leisure and Development.The candidate will support the Rural Agency team and ABS team. The Rural Agency department are a team specialising in the sale and purchase of land, farms and estates in Gauteng & MpumalangaSalary: R16k pmHours: 9am to 5pm - Monday to FridayIf interested, please email your CV to: vacancies@absoluteconsult.co.zaOr follow link: https://absoluteconsult.co.za/office-manager-team-administrator-randburg/JOB REFERENCE: ABC881274
1mo
Office Administrator - Portshepstone - R14,000 to R15,000 Dependant on ExperienceMy client a highly successful multibranch Estate Agency, are currently seeking an experienced Office Administrator to join their office based in West Hampstead. You will be providing front of house support alongside supporting the Lettings and Sales team with their day-to-day duties and administration.The ideal candidate will have previous property administration experience, they will be organised and able to work under pressure. Any training will be given where needed.Job Responsibilities:Assisting the Sales and Lettings Team with their administrationHandling incoming enquiries via phone and emailMeet and Greet visitorsEnsure reception is tidy and stocked with property listsSending out valuation and instruction lettersUsing Excel to upload property details and client informationUpdating the company website with available propertiesPreparing property detailsAdvertising and proofreading adverts for weekly and monthly applicationsOrganising photography and floorplansManaging gas safety and electrical safety system, organising gas safety's and EPCsOverseeing monthly renewals for the office, sending out initial letters and preparing and renewals paperworkHandling post and franking outgoing mailCanvassingHandling stationary order and file managementSkills and Experience required:Excellent telephone manner and organisational skillsApproachable with a can-do attitude and good work ethicExcellent communication skills - both written and verbalWell presented, professional and friendlyComputer literate in Microsoft Office, with strong Excel skillsPrevious experience in secretarial or public facing roles would be beneficialWorking Hours:: Monday - Friday 9am to 5pm and one in every three Saturdays 10am to 2pmPlease submit your CV to: vacancies@centrixpro.co.zaOr follow link: https://centrixpro.co.za/office-administrator-ps/REFERENCE: CNT517729
1mo
1
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Overview:
The Administrative Clerk plays a crucial role in supporting the day-to-day operations of the pallet business by managing administrative tasks efficiently. This position requires attention to detail, excellent organizational skills, and the ability to multitask effectively. The Administrative Clerk will work closely with various departments to ensure smooth operations and excellent customer service.Responsibilities:Data Entry: Inputting, updating, and maintaining accurate records of inventory, orders, shipments, and other relevant data using computerized systems and software.Order Processing: Processing customer orders, ensuring accuracy, and coordinating with the production team to fulfill orders in a timely manner.Inventory Management: Assisting in inventory control by conducting regular counts, reconciling discrepancies, and communicating with the warehouse team to maintain optimal stock levels.Customer Service: Providing support to customers by answering inquiries, resolving issues, and ensuring customer satisfaction through effective communication via phone, email, or in-person interactions.Documentation: Generating and maintaining various documents such as invoices, packing slips, purchase orders, and shipping documents accurately and in compliance with company policies and procedures.Scheduling: Coordinating appointments, meetings, and deliveries as needed, and ensuring that schedules are communicated effectively to relevant stakeholders.Communication: Facilitating communication between different departments within the organization, as well as with external vendors, customers, and partners.Administrative Support: Providing general administrative support to the management team, including filing, scanning, photocopying, and other clerical tasks as required.Compliance: Adhering to all company policies, procedures, and safety regulations, and assisting in ensuring compliance with relevant industry standards and regulations.Qualifications:High school diploma or equivalent; additional education or certification in administrative or business-related fields is a plus.Prior experience in an administrative role, preferably in a manufacturing or logistics environment.Proficiency in computer skills, including MS Office Suite (Word, Excel, Outlook) and experience with inventory management software.Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.Strong attention to detail and accuracy in data entry and record-keeping.Effective communication skills, both verbal and written, with the ability to interact professionally with customers and colleagues.Flexibility and adaptability to work in a fast-paced environment and handle multiple tasks simultaneously.Basic knowledge of warehouse operations and inventory controlPlease Email CV to palletavenue2024@gmail.com
5d
1
ADMIN SUPERVISOR (COLD STORE)-Stikland, Cape Town -Neg
A Cold Storage Company is in search of a proficient and organized Admin Supervisor.
The main purpose of the role is to provide effective administrative support to the Cold Store operations and Warehouse management. You will be responsible for capturing and monitoring information as well as maintaining data on the Warehouse Management System (WMS). You will also be required to assist with both internal operations and external client operations.
Minimum Skills and Experience:
? Minimum of Matric or NQF Level 4 or higher,
? 3-5 Years of Administration Experience within the Manufacturing/Warehouse Industry,
? Experience in the Cold Storage Environment is Essential,
? Relevant knowledge of Logistics as well as WMS and Distribution Software,
? Knowledge/Experience with Food Safety and HACCP,
? Knowledge/Experience with Occupational Health & Safety,
? Proficiency in Microsoft Office programs,
? Valid Driver’s License,
? Ability to Manage Time effectively and work well under pressure.
Duties, Requirements and Responsibilities Include:
? Receiving, Dispatching and Inventory Control Procedures,
? Must have a good understanding of customs procedures and requirements,
? Operate and manage Warehouse Management Systems (WMS),
? General Administrative Duties and Procedures, including but not limited to Filing, Documenting and Audit Documents,
? Good Telephonic and Interpersonal Communication,
? Handling of Samples,
? Assist with Food Safety Audits and Documentation,
? Handling Customer Queries and Requests,
? Assist with Staff Time Keeping,
? Deliver support between Internal and External Parties,
? Ensure Imported Stock Procedures are followed correctly,
? Communicate Logistics with Management,
? Knowledge/Experience with Supply Chain Principles, Procedures and Practices,
? Administer Receiving Books daily and ensure there are never outstanding GRVs,
? Ensure GIVs for Deliveries/Dispatched Products are accurately Captured and Processed,
Mail anthonyjobs@wcp.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS9BS0FEMDUwNzIwMjItOD9zb3VyY2U9Z3VtdHJlZQ==&jid=1285695&xid=AKAD05072022-8
8d
1
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Job Overview:
As a Temporary Receptionist, you will serve as the first point of contact for visitors and callers to the organization. Your role is vital in creating a positive impression and ensuring smooth front desk operations during temporary staff shortages or busy periods.
Key Responsibilities:
Greeting Visitors: Warmly welcome and assist visitors, ensuring they sign in and directing them to the appropriate personnel or location.
Answering Calls: Professionally handle incoming calls, routing them to the relevant individuals or departments and taking messages when necessary.
Front Desk Management: Maintain a clean and organized reception area, including managing the distribution of mail and packages.
Appointment Scheduling: Schedule and confirm appointments for employees, clients, and visitors, coordinating with team members when needed.
Customer Service: Provide excellent customer service by addressing inquiries, assisting with general information, and helping resolve visitor or caller issues.
Administrative Support: Assist with various administrative tasks, such as data entry, filing, and photocopying, as requested.
Security Awareness: Monitor access to the premises, ensuring the security and safety of employees and visitors.
Communication: Keep colleagues informed of the arrival of visitors and incoming deliveries or packages.
Technology Proficiency: Utilize office equipment, such as multi-line phone systems and computer software, to carry out receptionist duties efficiently.
Qualifications:
High school diploma or equivalent.Previous experience as a receptionist or in a customer-facing role is a plus.Excellent verbal and written communication skills.Polite and professional demeanor, with strong interpersonal skills.Ability to handle multiple tasks and work in a fast-paced environment.Proficiency in using standard office equipment, including phone systems and computer software.Attention to detail and a strong sense of responsibility.Reliability and punctuality.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zODI3NDYzNjA4P3NvdXJjZT1ndW10cmVl&jid=1715927&xid=3827463608
8d
1
VACANCY: PERSONAL ASSISTANT / ADMIN CO_ORDINATOR
Must have at least 5 years experience with multiple directors.
Minute taking essential
Travel bookings
Credit cards reconciliation
Event organisation
Meeting hosting
Key Responsibilities and Tasks
Travel &
Accommodation
? Implement the Company policy
? Ensure daily rates are adhered to
? Manage queries
? Save cost without compromise on employee safety
? Book training accommodation Events
? Assist with event co-ordination
? Training at Head Office organisation Administrative
? Assist all departments with letters, reports, documents & correspondence
? Update supplier BBBEE certificates & Maintain database
? Complete vendor applications
? Obtaining submission documentation
? Photocopier stats, toners etc
Office supplies
? Ensure tea, coffee, milk etc
? Cleaning supplies
? Toilet necessities
English/Afrikaans required - Bilingual
Own transport a must as may need to collect/drop off tenders occasionally.
The person needs to be organised, be able to plan and change multiple times
They need to be a professional but have an open mind as the setting is construction and a very male dominated environment.
Must be well presented and professional.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMjY5MjYwMjYyP3NvdXJjZT1ndW10cmVl&jid=1583313&xid=2269260262
8d
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Looking for a receptionist position in the Wynberg Sandton Area.monday to Friday 07:30 - 17:00MatricFamiliarity with Automotive
IndustryPrior experience with
Microsoft Office , TMS and Audatex system
Excellent verbal
communicationGood telephone communication
etiquetteOrganized and resourcefulCustomer-focusedActive listenerAdept at prioritizing,
scheduling and multitaskingAbility to handle office
equipment, such as the telephone system, printer and the fax machineFast and eager learner
Duties
Greeting visitorsManaging security and
telecommunications systemsHandling queries and
complaints via phone, email and general correspondenceTransferring calls as
necessaryTaking and ensuring messages
are passed to the appropriate staff member in timeManaging meeting room
availabilityHandling transcription,
printing, photocopying and faxingManaging office inventory
such as stationery, equipment and furnitureOverseeing office services
like cleaners and maintenance service providersMaintaining safety and
hygiene standards of the reception areaemail cv to info@ptpaintandpanel.co.za
18d
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Job Role - Office ManagerA Central Durban based Media and Events company are seeking an individual to join as Office manager, on a full-time permanent basis - Monday - Friday 8:30am-5pm. This is a fully office-based role offering salaries of up to R14000 per month also depending on experience.What will you be doing?As office manager you be the first point of contact and will have a wide range of responsibilities, including but not limited to - keeping areas neat and presentable, assist project management, attend events, manage stock, stationery and supplies, health and safety and facilities assurance, admin tasks, managing the meeting room, booking travel, dealing with external vendors such as cleaners, landlords and security etc and more.What skills will you have?As an already experienced office manager you will already have the following skills - Strong Microsoft skills - word, excel, outlook, teams etc. Time management skills, a keen eye for detail, organisational skills, creativity and proactive abilities and strong communication skills.What is on offer?A salary of up to R14000 per month, 25 holiday days with increase, exciting rewarding environment, private healthcare, and others.Please submit your CV to: vacancies@centrixpro.co.zaREFERENCE: CTP584657
22d
About The RoleTeam – FacilitiesWorking Pattern - Office based - 5 days a week. Monday to Friday. 9am to 5pm.Working - R18000 per month plus benefitsWe have 2 receptionists in our office, it will be expected for receptionists to cover each others annual leave.What this role is all about:As a Receptionist you will provide a world class front of house service when dealing with visitors and colleagues and answering telephone calls as required.Key ActionsVisitors welcomed and administered to ensure their introduction to the company is in keeping with a ‘world class's ethos and best practicesTo uphold company security procedures by utilising security card entry systemsMaintenance of the company car parking policy to ensure fair and consistent access to car park spaces, and to uphold security proceduresAssistance with Evacuation Procedures to ensure safety of staffCommunicate emergency procedures to all visitors on arrival to the buildingProviding cover and supporting as required in other areas of the Facilities TeamAnswer all incoming telephone calls and establish the most appropriate destination ensuring Service Level Agreements are metPresent a professional and courteous welcome to all external visitors to the building in order to create a positive image of the companyThe job holder is required to communicate with staff and managers at all levels up to and including Board membersAd hoc Facilities tasks as required by the manager to support other areas of the departmentTo ensure that local and role specific Treating Customers Fairly requirements are met in line with key outputsAdminister the eye care voucher scheme for staffEssential Skills needed to fulfil this role:Flexible in approach and ability to prioritise and manage tasksExcellent communication skills6-12 months experience of switchboard or reception environmentSo, what’s in it for you?Bonus Schemes – A bonus that regularly rewards you for your performanceA pension of up to 12%– We will match your contributions up to 6% of your salaryOur award-winning Vitality health insurance – With its own set of rewards and benefitsMedical Assurance.What's next? Apply now by sending your CV to: Email Application to: nw@ambitionrecruitment.co.za
23d
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Reception ManagerBloemfontein CBDCompetitive Salary- Negotiable depending on experienceMonday-FridayOffice basedRole OverviewWe are looking for an experienced Reception Manager to deliver a professional and first class service to all employees, clients and visitors. This is a varied role and the successful applicant must have a professional telephone manner and client facing skills. Reception Manager Responsibilities:* Front Desk Operations: Manage the day-to-day operations of the reception area, including handling phone calls, emails, and in-person enquires.* Customer Service: Provide excellent customer service to clients, visitors, and employees entering the office. Address queries and direct individuals to the appropriate departments.* Supervision: Oversee the management of reception staff and carry out inductions for new starters.* Administrative Support: Handle administrative tasks such as managing appointments, handling mail and deliveries, and maintaining office supplies.* Security: Monitor and enforce security protocols for visitors entering the premises. Ensure the safety and security of the office.* Communication: Relay important information to staff and management. Maintain clear communication channels for both internal and external parties.* Problem Solving: Address and resolve issues that may arise in the reception area. Handle complaints or concerns in a professional manner.Reception Manager Skills and Qualities:* Communication: Strong verbal, IT and written communication skills are essential for this role* Organisation: Ability to manage multiple tasks efficiently.* Customer Service: A focus on providing excellent customer service is crucial for creating a positive first impression.* Problem-Solving: The ability to think on your feet and resolve issues quickly and effectively.* Professionalism: Maintain a professional demeanour and appearance at all times.* Adaptability: Must be adaptable and handle unexpected situations and changing priorities.Requirements:* Reception experience is essential for this role (Management experience desirable)* Solid communication skills, both written and verbal.* Good use of initiative with the ability to manage and prioritise your work load independently.* Excellent IT skills* Ability to work under pressure.How to apply:Email Application to: staff@expressbackgroundchecks.co.za
3mo
