Project Administrator (Senior)

Responsibilities:
- Assist in providing and gathering project information for tenders, proposal and schedules.
- Assist in the preparation of tenders, proposal and other project documentation as required.
- Assist in the production of project schedules, quantities and valuations at all planning stages of the project.
- Assist in monitoring the progress of each project against agreed timelines and objectives.
- Compile meeting packs (Agenda, previous minutes, action lists attendance register, cashflow reports and contractor documents etc.).
- Ensure optimal management of diaries for project team.
- Schedule meetings and takes minutes of meetings
- File electronic and hard copies of all project related documents using barcoding system.
- Responsible for quality management of project documents (format, logo, letterheads, design of new forms and documents).
- Responsible for travel arrangements for project sta (Visa, flight, accommodation, car hire, forex).
- Ensure financial administration procedures are being adhered to, for correct reflection of costs and cash flow against project. (Time sheets, travel claims, payments to contractors).
- Responsible for event planning (i.e. customer events, exhibition, conference).
- Assist in the management of project stakeholders through providing and gathering of information
- Project management and administration skills
- Report & minute writing ability
- Strong communication skills
- Ability to work independently and under pressure

Qualifications and Experience
- A relevant tertiary qualification
- A min of 5 years relevant administrative and/or secretarial experience