Clerical & Data Capturing Jobs in Parow

• Matric

• Ability to work alone and under pressure in FMCG environment
• Computer Literacy MS (Word/Excel) is a must.

• Capturing and reporting truck turnaround times
• Compiling and communication of pro forma invoices
• Processing goods received vouchers on company accounting program
• Capturing information in agricultural data system
• Updating agricultural audit requirements
• Communicate any outstanding information from suppliers
• Monitoring and communicating supplier conformances
• Fulfil marketing duties and communicate to relevant parties
• Maintain filing system for primary and secondary suppliers
• Maintain supplier specifications documents
• Assist with truck bookings
• Reporting functions

• Minimum of 5 years of experience in a similar role.
• Strong understanding of financial planning, budgeting, and reporting.
• Experience in managing accounting processes and preparing monthly accounts.
• Knowledge of cash flow management and financial risk management.
• Experience with payroll and inventory controls.
• Ability to coordinate a large number of administrative staff.
• A clear understanding of inter-company loan accounts.
• Ability to read and prepare financial statements.
• Valid driver's license.

Are you a proactive, organized, and detail-oriented individual seeking to make a meaningful impact in a dynamic retail environment? Our client, a leading name in Bloemfontein’s jewelry industry, is looking for a dedicated Personal Assistant to support their management team. This role offers the opportunity to work closely with professionals who are passionate about fine jewelry and exceptional customer service.

If you thrive in a fast-paced setting and are eager to contribute to ongoing success, we invite you to apply and become an essential part of their team.

Minimum requirements

• Matric
• Fluent in Afrikaans and English 
• Minimum of 3 years' experience as a Personal Assistant
• Valid driver's license or reliable transport
• Proficiency in Microsoft Excel
• Knowledge of basic management of rental properties and municipal accounts will be advantageous
• FICA legislation experience is an advantage but not essential

Skills required

• Excellent communication skills
• Accuracy 
• Attention to detail
• Organisational skills
• Time management skills
• Computer literate

Duties and responsibilities

• Managing personal affairs of directors, as required
• Other general tasks as needed
• Stock handling, receiving of inventory (training will be provided first)
• Monthly general orders
• Health and Safety matters (just to keep everything up to date – already in place)
• Labour matters (everything already in place)

Work hours

Monday - Friday: 08:00 - 16:30

Remuneration

R 10 000 - negotiable 

IMPORTANT:

• Applications close 12 September 2025
• Only applications submitted via the Ditto Jobs platform will be considered
• Only candidates who are shortlisted will be contacted
• No social media messages / comments will be responded to

POSITION OVERVIEW

We are seeking a reliable and detail-oriented Administration Clerk to join our dynamic team. The ideal candidate will be responsible for a variety of administrative tasks and will play a key role in ensuring smooth day-to-day office operations. This role requires strong organizational skills, a professional demeanour, and the ability to manage multiple tasks efficiently.

KEY RESPONSIBILITIES

• General filing and document management
• Scanning and digitizing physical documents
• Organizing and securely saving documents to cloud-based systems
• Relief reception duties, including:
  • Welcoming visitors and clients
  • Answering and directing telephone calls
  • Managing front-desk queries in a courteous and professional manner
  • Drafting and sending professional business correspondence via email
  • Performing general administrative support as needed

FUTURE GROWTH OPPORTUNITY

• Assist the Creditors Department with administrative tasks and support functions as required

MINIMUM REQUIREMENTS

• Senior Certificate (Matric)
• 1 2 years of administrative experience in a professional working environment
• Computer literacy is essential, with proficiency in:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • PDF editing and management tools
  • Strong verbal and written communication skills
  • Ability to maintain confidentiality and exercise discretion
  • Attributes and Competencies
  • High attention to detail and accuracy
  • Professional and presentable
  • Able to work independently and as part of a team
  • Strong organizational and time management skills

• Matric
• Relevant qualification will be advantageous
• 3 years' experience in a similar role
• Duties:
  • Manage inventory, including stock takes
  • Process PODs from deliveries
  • Verify stock from suppliers, generate reports
  • Organize and maintain filing systems
  • Handle invoicing, statements, and credit control
  • Assist with delivery load management
  • Update and circulate price lists
  • Take orders and provide customer support
  • Sales support
  • Social Media marketing
  • Co-ordination with Sales Representatives during sales promotions
• Must be fully computer literate
• Must have a valid drivers license and own vehicle

Key Responsibilities

• Request and compare quotations from approved external laboratories.
• Prepare and issue quotations to clients in line with project requirements and pricing guidelines.
• Manage purchase orders, approvals, and documentation.
• Coordinate with clients and vendors to ensure smooth and timely service delivery.
• Track and update service progress, delivery notes, and related documentation.
• Resolve service delays, discrepancies, or client/vendor queries.
• Maintain accurate digital and physical records (quotations, POs, invoices, correspondence).
• Follow up on invoice submissions and ensure correct filing.
• Update internal systems with service and documentation status.
• Prepare monthly and ad-hoc reports on outsourcing activities.
• Provide general administrative support, including data entry and filing.
• Act as the main point of contact for outsourced services.

Skills, Qualifications & Experience

• Office Administration Certification, Laboratory Certificate or equivalent qualification.
• Minimum of 2 years experience in office/laboratory administration and/or accounting practices.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other administrative systems.
• High attention to detail and accuracy in documentation.

• Identify and pursue new business opportunities across property developers, attorneys, brokers, and SMEs
• Generate quality leads through networking, referrals, and strategic outreach
• Present tailored bridging finance and structured lending solutions to potential clients
• Collaborate closely with internal credit and operations teams to structure and close deals
• Keep up to date with market trends, competitor offerings, and regulatory changes
• Provide actionable feedback to help refine products and improve the overall client experience

• Proven track record in sales or business development within financial services, property finance, or trade finance
• Strong interpersonal and communication skills able to build rapport quickly and influence key stakeholders
• A true "hunter" mindset proactive, persistent, and results-oriented
• Solid understanding of bridging finance, structured lending, and trade finance
• Self-motivated, target-driven, and able to work independently
• An existing network of property professionals, attorneys, or brokers is highly advantageous
• Familiarity with CRM systems and sales reporting tools

Key Responsibilities:

• Manage daily patient scheduling and reception flow.
• Oversee billing, claims, authorizations, invoices, and statements.
• Lead debt collection and manage accounts.
• Supervise and support front-desk and clinical support staff.
• Ensure correct use of GoodX Practice Management Software.
• Handle accounts payable/receivable and monthly reporting.
• Maintain compliance with HPCSA, OHSA, and POPIA regulations.
• Drive patient satisfaction and resolve complaints professionally.
• Conduct staff training, meetings, and performance reviews.
• Monitor and implement infection control protocols.

Requirements:

• 3–5 years’ experience in dental/medical practice management.
• Strong knowledge of medical aid claims and debt collection.
• Leadership or supervisory experience.
• Proficiency in GoodX software.
• Business or accounting background will be an advantage.

Skills:

• Strong financial literacy.
• Excellent leadership and team management.
• Clear communication and problem-solving abilities.
• Ability to perform in a fast-paced environment.

Goede Hoop Citrus (Pty) Ltd. situated in Citrusdal, currently has a vacancy for a Systems Administrator to ensure the effective functioning, maintenance and installation of the IT systems and software, and to provide IT support to staff members. The incumbent will report to the IT Manager.

Key Responsibilities:

• Provide IT support to all staff members
• Ensure sufficient IT security (e.g. firewall maintenance etc.)
• Database administration, scripting and maintenance
• Paltrack / Freshcloud / CMS / Frameworks administration
• Development, improvement, maintenance and assisting with enquiries regarding PowerApps and PowerBI
• Monitor cameras and signals
• Integration, balances and checks
• IT purchases in conjunction with IT Manager

Minimum Requirements:

• Relevant tertiary qualification (certificate / diploma) in databases / system administration / IT Support
• Excellent practical knowledge and experience with IT systems, networks, hardware, and software
• Previous experience with MS SQL Systems
• Previous experience in the Agricultural Industry will be advantageous
• Good communication skills (Afrikaans and English)
• Ability to do thorough and systematic planning and problem solving
• Drivers licence & own transport will strengthen the application

REQUIREMENTS:

• Minimum of 5 years' experience in sales, preferably in the hardware retail industry
• Proven track record of successfully managing a sales team and achieving sales targets
• Ability to analyze market trends and develop effective sales strategies
• Proficient in Microsoft Office and CRM software
• Willingness to travel for business purposes.

RESPONSIBILITIES:

• Develop and implement strategic sales plans to achieve company sales targets for our products
• Manage and lead a team of sales representatives across the country
• Identify and develop new business opportunities through networking and relationship building
• Build and maintain strong relationships with key clients and industry professionals
• Monitor market trends and competitor activities to identify potential business opportunities
• Provide regular sales forecasts and reports to senior management
• Collaborate with marketing team to develop effective sales and promotional materials
• Train and mentor sales team to improve their performance and achieve sales targets
• Participate in industry events and trade shows to promote company's glass products
• Ensure timely and accurate delivery of products to clients
• Maintain a deep understanding of company's products and services, and effectively communicate their features and benefits to clients
• Meet and exceed individual and team sales targets.

Note:

Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

• Coordinate and assist with the gathering of manifests, weighbridge slips and other documents from both internal and external parties
• Ensure all required information and signatures are completed and clearly visible on the required data documents
• Ensure daily follow-ups on outstanding documents are conducted
• Ensure all outstanding collections and manifests are followed up on and resolved on a daily basis
• Escalate any data related concerns immediately

• Capture (or assist with capturing) and approve all commercial, residential and vendor waste stream transactions and supporting documents for the region electronically
• Ensure this is done within the allocated timeframe
• Ensure that all required manifests, weighbridge slips and other required documents linked to waste stream transactions are electronically available

• Resolve or confirm all reported waste stream discrepancies for data entities in the region
• Confirm the monthly waste stream statistics for each data entity in the region, by the required client reporting date, or by the 10th of the new month (whichever comes first)
• Assist with verification and confirmation of the monthly waste stream rebates for each management account in the region, by the required client reporting date or by the 10th of the new month (whichever comes first)
• Alert your supervisor and manager of any suspected discrepancies, inconsistencies, process deviat
  
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