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Administration Manager
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7 days ago42 views
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General Details
Description
REQUIREMENTS
RESPONSIBILITIES
- BCom degree or equivalent qualification is preferred.
- A minimum of 5 years of experience in a similar executive assistant or administrative role supporting senior executives.
- Strong experience with financial tracking, including updating and managing spreadsheets, and understanding of multiple revenue streams.
- Highly numerate, with a strong ability to manage financial reports and spreadsheets.
- Proficient in Microsoft Office Suite, particularly Excel for financial reporting and tracking.
- Ability and willingness to travel when required.
RESPONSIBILITIES
- In conjunction with CEO, maintain an organogram for all entities and assets.
- Maintain a cloud-based administration and filing system with respect to various trading entities including but not limited to:
- Shareholder Agreement & MOI
- Share certificates
- Cap tables (shareholders and percentages)
- Key entity details
- Annual financial statements.
- Key transaction history including copies of relevant signed contracts.
- Copies of key commercial contracts per entity.
- Maintain administration and filing with respect to various properties including but not limited to:
- Fixed Asset Register (includes ALL assets)
- Review and monitor maintenance of List of all systems per property
- Review and monitor Servicing / Maintenance Year Planner and Schedule for all major systems and assets per property.
- Review and monitor deliverables for the house manager(s)
- Motor Vehicles, Boats, Aircraft & Other
- License schedule and implementation of License Schedule
- Service schedules and implementation of Service Schedule
- Insurance renewals (see below)
- Insurance
- Participate in the annual insurance review
- Record and implement outcomes of the review process.
- Financial & Administration
- Assist with maintaining the monthly operational cash flows schedule.
- Assist with payment approvals, ensuring approved payments are in turn loaded and released.
- Assist to maintain report on Investment Returns Schedules.
- Assist with the administration of all invoices and payments.
- General administration with general financial matters such as opening bank accounts, KYC / FICA, any project reconciliations.
- Personal Assistance
- Bookings of helicopter landings (phone and book, indemnity form)
- Car rental bookings
- Restaurant bookings
- Boat berth booking and organize boat manger to launch and retrieve boat
- Possibly some other minor admin activities.
- Possibly assistance with booking flights (infrequent), booking accommodation (infrequent and unlikely likely CEO will do himself.)
https://www.executiveplacements.com/Jobs/A/Administration-Manager-1243192-Job-Search-12-05-2025-00-00-00-AM.asp?sid=gumtree
Id Subtitle 1343242432
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Executive Placements
Selling for 10+ months
Total Ads4.83K
Active Ads4.83K
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MINIMUM REQUIREMENTSGrade 12, coupled with a minimum of 3 years administration/coordination experience in a Service departmentExperience in industries involving load testing, inspections, lifting equipment, mechanical services or similar technical fieldsKnowledge of safety procedures and job-site requirementsValid Drivers Licence and own vehicleDUTIESPrepare quotations for load testing, inspections, repairs and replacement equipment or servicesReview technical information, reports and customer requirements to determine necessary scope and pricingMaintain detailed records of quotes, job files and service documentationFollow up on outstanding quotes Plan, schedule and coordinate service jobsAssign appropriate TechniciansEnsure that necessary tools, equipment and materials are arranged prior to job startMonitor job progress and adjust schedules as needed to meet customer deadlinesAct as link between customers, Technicians and internal teamsProvide customers with job updates, timelines and post-service documentationCoordinate site access, safety requirements, permits and any special project needsSupport Technicians with relevant job information, documentation and logistical supportRespond promptly to customer inquiries Resolve issues or escalate concerns to Management when necessaryProcess service reports, invoices, purchase orders and related paperworkMaintain service calendars, job boards and project trackersAssist the Service Manager with reporting, metrics and departmental planning as required
https://www.jobplacements.com/Jobs/S/Service-Administrator-1243437-Job-Search-12-1-2025-6-43-50-AM.asp?sid=gumtree
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