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Administration Manager

7 days ago42 views
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General Details
Location:
Advertised By:Agency
Company Name:Executive Placements
Job Type:Full-Time
Description
REQUIREMENTS
  • BCom degree or equivalent qualification is preferred.
  • A minimum of 5 years of experience in a similar executive assistant or administrative role supporting senior executives.
  • Strong experience with financial tracking, including updating and managing spreadsheets, and understanding of multiple revenue streams.
  • Highly numerate, with a strong ability to manage financial reports and spreadsheets.
  • Proficient in Microsoft Office Suite, particularly Excel for financial reporting and tracking.
  • Ability and willingness to travel when required.

RESPONSIBILITIES
  • In conjunction with CEO, maintain an organogram for all entities and assets.
  • Maintain a cloud-based administration and filing system with respect to various trading entities including but not limited to:
    • Shareholder Agreement & MOI
    • Share certificates
    • Cap tables (shareholders and percentages)
    • Key entity details
  • Annual financial statements.
  • Key transaction history including copies of relevant signed contracts.
  • Copies of key commercial contracts per entity.
  • Maintain administration and filing with respect to various properties including but not limited to:
    • Fixed Asset Register (includes ALL assets)
    • Review and monitor maintenance of List of all systems per property
    • Review and monitor Servicing / Maintenance Year Planner and Schedule for all major systems and assets per property.
    • Review and monitor deliverables for the house manager(s)
  • Motor Vehicles, Boats, Aircraft & Other
    • License schedule and implementation of License Schedule
    • Service schedules and implementation of Service Schedule
    • Insurance renewals (see below)
  • Insurance
    • Participate in the annual insurance review
    • Record and implement outcomes of the review process.
  • Financial & Administration
    • Assist with maintaining the monthly operational cash flows schedule.
    • Assist with payment approvals, ensuring approved payments are in turn loaded and released.
    • Assist to maintain report on Investment Returns Schedules.
    • Assist with the administration of all invoices and payments.
    • General administration with general financial matters such as opening bank accounts, KYC / FICA, any project reconciliations.
  • Personal Assistance
    • Bookings of helicopter landings (phone and book, indemnity form)
    • Car rental bookings
    • Restaurant bookings
    • Boat berth booking and organize boat manger to launch and retrieve boat
    • Possibly some other minor admin activities.
    • Possibly assistance with booking flights (infrequent), booking accommodation (infrequent and unlikely likely CEO will do himself.)


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Executive Placements
Selling for 10+ months
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