Retail Project Administrator

The role focuses on ensuring retail stores meet health, safety, and occupational standards, obtaining necessary compliance certificates, and overseeing store maintenance to ensure safe, well-functioning environments. This position requires close coordination with Operations Management, design teams, vendors, and store staff to support smooth and efficient retail operations.

Key Responsibilities:

• Secure Occupation Certificate and Certificates of Compliance (CoC) for electrical and fire systems, working with external suppliers and contractors.
• Ensure stores meet Occupational Health and Safety Act (OHSA) standards for Department of Labour inspections.
• Source competitive quotes and coordinate contractor services for store maintenance (e.g., electrical, shopfitting, plumbing).
• Book and coordinate travel and accommodation for operations team, when required.
• Provide administrative support to the Operations team to ensure optimal trading of retail stores.
• Maintain compliance records and prepare reports for audits and management.
• Manage vendor relationships and maintenance budgets to ensure cost-effective solutions.

Requirements:

• National Diploma or Certificate in Project Management, Occupational Health and Safety, or Business Administration (NQF Level 5 or 6).
• Short courses in OHS (e.g., SAMTRAC, IOSH) are advantageous.
• Minimum 5 years in retail coordination, facilities, or compliance, with experience in health and safety audits or maintenance coordination.
• Proficiency in Microsoft Office (Excel, Word, Outlook), strong organizational and communication skills, ability to manage multiple store location requirements and knowledge of OHSA and municipal regulations.
• Valid drivers license and reliable vehicle for travel to stores.