Purchase Order & General Finance Administrator

The main duties associated with the position include the following:

• Working with and receiving purchase requisition instructions from project managers and company management
• Purchase requisition generation via Proman ERP system
• Purchase order generation via Proman ERP system
• Enforcing procedures and policies relative to the purchase requisition & purchase order process
• Precisely coordinate transactions and communication between the accounts payable, project managers, suppliers and administrative assistants
• Verify and ensure processing information is complete and accurate and captured in the required format in the correct fields
• Manage purchase order status for each purchase order (Open, Partially Completed, Completed, Forced to Completion, Re-opened, Cancelled)
• Manage purchase order changes and cancellations
• Communicate in good time the updated purchase order status, changes or cancellations with all transacting parties
• Advise transacting parties on the correct disbursement code application for each purchase transaction
• Generate purchase order reports for reconciliation
• Providing general administrative assistance to company management and accountants
• Ensure that transactions are correctly approved with the appropriate authority before actioning
• Reconciling differences in the supplier purchase order and invoicing transactions where required
• Report transaction irregularities to the finance manager
• Actioning of ad-hoc general finance related instructions received from management
• Participating in the various finance department responsibilities toward the company as and when required
• Ensure responsibilities are always carried out in good time to meet deadlines

The requirements associated with the position are as follows:

• Matric (mandatory) with good results plus tertiary qualification (advantageous)
• Previous ProMan software experience (advantageous) and Microsoft Office (mandatory)
• Minimum 3 years work experience in a similar role (mandatory)

Preference to candidates with the following skills and attributes:

• Aptitude for figures with a good understanding of ERP system processes
• Excellent co-ordination and management of multi-party transactions
• Ability to work under pressure with high volumes of transactions
• Ability to self-check calculation workings and reconcile differences
• Accurate with attention to detail
• Well organized and able to work as part of a team
• Approachable and friendly with good people skills