Admin, Reception, Marketing and Debtors Assistant

*Duties*   * *General Office and reception duties* * Switchboard * Ensure that guests are welcomed and offered refreshments * Ensure that the reception area is presentable and neat * Book accommodation * Make sure all accommodation have been arranged * Archive filing   * *Marketing & Branding* * Place orders for all branded items * Follow up and order all marketing material * Ordering business cards and email signatures   * *Debtors – main focus* * Capture receipts on Pastel * Contact clients with outstanding balances * Send out Notification letters to customers with amounts in 60 days + * Send out customer statements * Liaise with clients with any queries they might have * Update Installation Dashboard when required * Create and file customer files * Draw Age analysis and update customers on hold and send to technical * Create and file customer files * Send out maintenance agreements and debit order authorization forms * Follow up on clients with outstanding documentation * Update client information on Pastel when new information is received. * Filing * Own Transport * Must be able to work independently * Great attention to detail * Experience in debt collecting / debtors clerk * This applicant needs to be able to be firm enough to be able to deal with difficult clients in order to ensure that debtors are collected * Experience in Pastel Partner and MS word (very important)   * Own Transport * Must be able to work independently * Great attention to detail * Experience in debt collecting / debtors clerk * This applicant needs to be able to be firm enough to be able to deal with difficult clients in order to ensure that debtors are collected * Experience in Pastel Partner and MS word (very important)