Administration jobs in West Suburbs | Gumtree Classifieds in West Suburbs

Clear All

Results for administration jobs in "administration jobs" in West Suburbs in West Suburbs

Save

Roles and ResponsibilitiesRESPONSIBILITIES:Team Supervision & CoordinationSupervise and coordinate the daily activities of the Support Services administrative team.Allocate workloads and monitor the execution of multiple administrative functions.Ensure tasks are completed accurately, efficiently, and within required deadlines.Provide operational support to the Support Services Manager and escalate issues where required.Financial & Accounts AdministrationOversee purchase order generation and invoice processing.Coordinate specialized finance-related administrative activities.Support cross departmentally with administrative and reporting requirements.Liaise with Finance to resolve discrepancies and maintain accurate financial records.Time & Attendance AdministrationOversee the maintenance and accuracy of time and attendance records.Review exception reports and investigate discrepancies.Ensure compliance with payroll submission deadlines.Operational Support FunctionsSupervise PPE procurement, issuing, and record keeping.Oversee daily cash office issuing and reconciliations.Maintain accurate procurement, financial, and operational records.Reporting & CoordinationCompile and distribute operational and administrative reports.Monitor accuracy of departmental data and records.Act as liaison between Support Services, Finance, Operations, and Account Executive teams.QUALIFICATION & SKILLS REQUIRED:Grade 12 (Matric).Relevant tertiary qualification (Diploma / Degree) in Administration, Finance, Business Management, or arelated field.Minimum 5 years experience in an operational or finance administration environment, preferably withinlogistics, transport, or operational environments.Supervisory or team coordination experience essential.Experience with accounts payable, financial administration, and operational reporting essential.The Support Services Supervisor oversees and coordinates the administrative and operational support functionswithin the Support Services Department.The role supervises the administrative team, manages multiple support processes, and ensures accurate andefficient support, while providing operational support to the Support Services Manager.Technical SkillsStrong MS Office proficiency (Advanced Excel essential).Experience with SharePoint advantageous.Experience with ERS, VTS, Klari-T or similar operational systems advantageous.Strong numerical, analytical, and reporting ability.Attention to detail / meticulousStrong administrative skillsAbility to work under pressure, meet strict deadlines, and work independent https://www.executiveplacements.com/Jobs/S/Support-Services-Supervisor-1279094-Job-Search-04-09-2026-04-08-12-AM.asp?sid=gumtree

Executive Placements

Drummond

Save

Key Responsibilities 1. Customer Returns Administration • Receive and review customer return claims via email, system submissions, or customer service requests. • Verify return requests against company return policies and sales documentation. • Capture and log return requests accurately on the company system. • Issue return authorizations where applicable. 2. Returns Processing • Coordinate the collection or receipt of returned goods from customers. • Ensure returned stock is correctly booked into the warehouse or returns area. • Verify quantities, product condition, and reason for return. • Liaise with warehouse staff to confirm physical receipt of returned items. 3. Investigation and Validation • Investigate reasons for returns such as damages, incorrect supply, expired products, or customer errors. • Work with sales, warehouse, and logistics departments to resolve discrepancies. • Maintain documentation and supporting evidence for all returns. 4. Credit Processing • Prepare and submit credit requests based on approved returns. • Ensure credits are processed accurately against the correct customer account. • Follow up with finance/accounts to ensure timely processing of credit notes. 5. Communication and Customer Service • Provide feedback and updates to customers regarding the status of their return claims. • Maintain professional communication with customers and internal departments. • Resolve return-related queries in a timely and efficient manner. 6. Record Keeping and Reporting • Maintain accurate records of all returns, credits, and related documentation. • Track return trends and report recurring issues to management. • Assist with monthly reporting on returns volumes, values, and reasons. 7. Compliance and Process Improvement • Ensure all returns are processed according to company policies and procedures. • Identify areas for improvement in the returns process and recommend solutions. • Support audits by providing documentation related to returns and credits. ________________________________________ Key Skills and Competencies • Strong administrative and organizational skills • High level of attention to detail and accuracy • Good problem-solving and investigative skills • Strong communication and customer service skills • Ability to work with multiple departments • Proficiency in Microsoft Office and ERP systems ________________________________________ Email cvs to recruitmentdbn@assign.co.za/call 0317093517Responsibility: Minimum Requirements • Grade 12 / Matric • 2–3 years’ experience in an administrative role, preferably in returns, logistics, customer service, or warehouse administration • Experience in a wholesale or retail distribution environment advantageous • Experience with ERP or inventory management systems beneficial ________________________________________ Key Performance Indicators (KPIs) • Turnaround time on return claims • Accuracy of return processing and credit notes • Resolution rate of return queries Email cvs to recruitmentdbn@assign.co.za/call 0317093517Salary: R7 500.00Job Reference #: assignreturnsConsultant Name: Neri Reddy

1mo

ASSIGN SERVICES (Pty) Ltd

New Germany

Save this search and get notified

when new items are posted!

"administration jobs" in West Suburbs

administration jobs in West Suburbs (61 results)

Results for administration jobs in "administration jobs" in West Suburbs in West Suburbs