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Results for tender administrator jobs in "tender administrator jobs" in South Africa in South Africa
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JOB DESCRIPTIONPERSONAL DEVELOPMENT AND ATTRIBUTES Follows through and delivers results despite obstacles.Identifies, analyses, organises and solves problems and issues in a timely and effective manner.Delivers required business results; sets and achieves goals and consistently complies with quality standards.Optimises use of time to ensure maximum output and delivery, as per required timeframes.Works within a team structure.Works well under pressure with high degree of attention to detail. OFFICE ADMINISTRATION Prepares, formats and proofreads technical reports and documents.Takes minutes at meetings and distributes thereof.Compiles tenders and ensures documentation is certified timeously as and when requiredCompiles, submits and tracks invoices to clients as and when required.Processes external suppliers invoices as and when required.Delivers and collects documents.Handles all divisional correspondence.Files all documentation in accordance with Quality Management System.Orders, monitors and distributes stationery for the Executives.Makes travel arrangements for the Executives.Maintains Technical Executives diaries.Captures Technical Executives timesheets on Proman.Organises catering and sets up meetings for the executives and liaises with HR for budgets.Formulates PowerPoint presentations. GENERAL ADMINISTRATIVE DUTIES Provides support and assists with work overflow as needed by the management team.Vision system administrationSupervises junior administrators TENDERING DUTIES Collates and submits supplier database applications.Liaises with Head Office and Business Unit Manager to arrange briefing attendance.Downloads necessary tender documents and updates tender calendar.Compiles tenders, ensuring correct and timeously submission updates tender results.Manages tender correspondence in line with internal and external guidelines.Accurately inputs tender milestone dates into the Tender Tracker system.Assists in the management of data related to the tendering process. FINANCIAL DUTIES Collates invoices for client within the defined deadline of the 5th of the month.Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager.Follows up on submission of creditors invoices to be received monthly, with constant follow up.Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed.Adheres to the policy rules as set in the HR-PO-Travel Policy https://www.jobplacements.com/Jobs/S/Senior-Administrator-Engineering-1256403-Job-Search-01-27-2026-00-00-00-AM.asp?sid=gumtree
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Key Responsibilities Coordinate and manage the end-to-end tender submission process. Source and register tenders on various portals and platforms. Review tender documents for compliance, deadlines, and submission requirements. Compile, format and prepare all administrative and technical documentation. Liaise with internal departments to gather required information and approvals. Maintain a tender database, tracking deadlines, outcomes, and documentation. Ensure timely and accurate submission of bids (manual and electronic). Prepare vendor registrations and update company information on procurement portals. Manage confidentiality agreements and secure handling of tender documents. Assist with post-tender clarifications and administrative follow-ups.Key Competencies High level of accuracy and attention to detail. Strong administrative and coordination abilities. Ability to analyse requirements and ensure compliance. Good problem-solving and time-management skills. Professional communication and interpersonal skills. Integrity and ability to handle confidential information. Minimum Requirements Grade 12 (Matric). A relevant qualification in Administration, Supply Chain, Business, or related field is advantageous. Minimum 3-5 years experience in tender administration or procurement support. Proficient in MS Office (Word, Excel, PowerPoint). Strong attention to detail and ability to work under pressure. Excellent written and verbal communication skills. Ability to meet strict deadlines and manage multiple submissions simultaneously. Solid organisational and document-management skills.
https://www.jobplacements.com/Jobs/T/Tender-Administrator-JHB-South-1254204-Job-Search-1-21-2026-7-26-11-AM.asp?sid=gumtree
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ADMIN. CLERK (Construction & Tenders)/ EAST LONDON – Our client in the construction company industry is seeking a professional and highly organised Admin Clerk with tender experience. Must have a valid code 08 driver’s license to be submitted with application. This position is available immediately Minimum RequirementsGrade 12Experience in administration within the construction industry is advantageousStrong communication in Xhosa and English (Verbal & written)Tender preparation experience is essentialIntermediate Microsoft Excel skills (working confidently with spreadsheets)Strong organisational and time-management skillsProfessional communication and client-facing skillsAbility to multitask and work under pressure in a deadline-driven environmentValid Code 08 driver’s licenceWillingness to undergo criminal and credit checks Key ResponsibilitiesAttend tender briefings and site meetings where requiredPrepare, compile, complete, and submit tenders accurately and within deadlinesMaintain tender records, documentation, and compliance schedulesGeneral office administration, including filing, correspondence, and document controlReception duties: answering calls, handling enquiries, and welcoming visitorsClient liaison and professional communication with suppliers and stakeholdersDaily coordination and communication with the Site Manager regarding:Staff attendance and administrationOrders, deliveries, and site requirementsGeneral operational supportCreate, update, and manage spreadsheets and reports using Microsoft Excel Salary - Market-related salary based on experienceWorking hours – Monday to Friday – 07h45am to 16h30pm Application Process: ONLY ONLINE APPLICATIONS will be attended too, ensure you upload a recent head & shoulder photo, and Drivers license. If you don’t hear from us within 3 weeks of your application, please consider your application unsuccessful
https://www.jobplacements.com/Jobs/A/ADMIN-CLERK-Construction--Tenders-1257326-Job-Search-01-30-2026-01-00-17-AM.asp?sid=gumtree
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Job Placements
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(If you read this ad, the position is still available)
We have a vacancy for an Internal & External Sales Consultant for Sales Support of existing and new clients as well as Tenders specific to Electronic and Security Systems. We operate in the middle to high-end of this specific market segment and are well established within the industry.
Minimum of 3-5 years relevant experience in the Electronic and Security industry is a definite pre-requisite. Knowledge of Security, Alarm, Access Control and CCTV will be an advantage.
If you are looking for a new exciting career opportunity, please send your detailed CV with contactable references.
We are looking for candidates who are seeking long term employment and are dedicated to develop their career within our company.
• Experience in Sales administration essential and knowledge of tender
processes including tender briefings and submissions would be an
advantage
• Excellent communication skills - verbal and written
• High level of attention to detail and accuracy
• Strong planning and organising skills
• Strong interpersonal skills
• Intermediate MS Office proficiency (Word, PowerPoint, Excel)
• Self-managed and self-motivated
• Own vehicle and valid driver’s license
Responsibility:Roles and Responsibilities:
• Create and compile quotation and tender documents
• Assist with compiling presentations and proposals
• Manage existing customer relationships and grow customer base
• Follow up telephonically with consultants on the progress of all on-going
projects
• Update report on all proposals and tenders awarded or lost
• Provide administrative support to the Management Team with regards to
quotes and tenders
• Attend project initiation meetings and tender briefings
• Communicate and build relationships with suppliers and vendors
• Collect and compile statistical data
• Ensure and maintain an accurate filing system
• General admin
Skill Set:
• Strong admin skills
• 3 years’ experience in a sales role
• Experience in security/technology/IT tender & buying will be an
advantage
• Excellent attendance record
• Stable employment history with contactable references
• Min Matric qualification
• Sales/Administrative qualification is advantageous
• Good with MS Outlook, Word, Excel & PowerPoint
• Own reliable transport
In return for your commitment and dedication we offer:
• Commission Based Incentives
• Company Cell Phone
• Company Petrol Card
• Company Pension & disability benefits (Conditions Apply)
• Market related basic salary dependent on previous experience
Please apply by e-mailing a detailed professional CV with a recent colour photo and references to hr@integratek.co.za
We look forward receiving your application.
(Please consider your application not successful should you not receive any feedback after one month.)
6mo
Integratek
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Requirements:Grade 12 (Mathematics essential)Valid drivers licence (Code 8 minimum) Experience:Internal and external sales, viewing, and costingCustomer service experienceComputer literate (web-based Google apps, Excel, Word)Strong communication and attention to detailDeadline-driven and adaptable Key Duties:Sales support, viewings and costingCustomer service and correspondenceMonthly reports and weekly follow-upsFile management and job visitsTender administration
https://www.jobplacements.com/Jobs/R/Removal-Sales-Consultant-1256267-Job-Search-1-27-2026-8-49-53-AM.asp?sid=gumtree
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Key Outputs:Reporting to the SCM Manager, the appointee will:Provide secretariat duties to the Bid Adjudication CommitteeHandle administrative, record-keeping, and logistic duties for Bid Adjudication CommitteeLiaise with end users, bidders, Supply Chain Management unit, office of the Chief Executive Officer, Bid Specification Committee, Bid Evaluation Committee, experts (where applicable), etcFiling and adequately storing information relating to tenders and Bid Adjudication Committee timeouslyProvides bid information to stakeholders such as internal auditors, Auditor General, National Treasury, etcReceive submission documentation from end users and BECArrange BAC meeting with relevant stakeholders and prepare and the agenda in consultation with Chairperson and SCM ManagerDistribute the agenda, and discussion documents to committee members within timeframes before the meetingHandle all correspondences of the committeeDraft Appointment for BAC letters, forward to respective committee members and maintain record of all the signed appointment acceptance lettersUpload awards on the following platforms: CIDB; e-Tenders; Amatola Water website etcDraft regret letters and send to the bidders that are deemed non-responsiveEnsure that bid remains valid for the duration of the evaluation process and facilitate extensions, where necessaryPerform any other duties as assigned by the Line ManagerKey Competencies:Comprehensive knowledge and understanding of handling administrative, record-keeping, and secretarial dutiesExtensive experience in taking minutes and keeping recordsProven ability to provide support to Committees such as Bid Committees, Management committees, Executives, etc.Proven ability to work under pressure while upholding high-quality workKnowledge of legislation, policies, procedures, processes, practices, systems, and frameworks for handling administrative, record-keeping, and secretarial duties for the Bid Committees, Management Committees, Executives, etcGood planning, organizing, interpersonal, time management, and problem-solving skillsExcellent report writing and communication skills (both verbal and written).Advanced computer literacy and experience in the application of software tools, including MS Word, PowerPoint, Excel, Internet, and OutlookValid unendorsed drivers licenseEE Target - Indian / White / Coloured Female
https://www.jobplacements.com/Jobs/B/BAC-Administrator-1257409-Job-Search-01-30-2026-04-06-33-AM.asp?sid=gumtree
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