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We
are hiring! - Vacancy: Office Manager, Khanya College Johannesburg Trust
Exciting
position to manage the Coordination Office of Khanya College.
Deadline:
2 June 2024.
Starting
Date: 10 June 2024
Responsibilities
Coordinate the activities of the
coordination office, Funding and Donor admin, Admin support to the Board of
Trustees, Admin support to Human Resource Management, Admin and logistics
support to the coordinator, and manage events communication.
Requirements: Excellent writing,
planning, admin and coordination skills; computer literate & valid driver’s
license. Ability to work independently. Fundraising experience an advantage.
Working hours: Monday to Friday.Please send CVs to: vacancies@khanyacollege.org.za
Salary range: 180 000 to 260 000
per annum, includes medical aid, provident fund and 13th cheque.
Only
suitable candidates will be notified for interviews.
5d
1
PURPOSE:
An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required.
Diary & Meeting Maintenance
Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:Meeting room bookings and set up.Ensure information required for meetings is available for all parties attending.Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.Deadlines to be put in the CEO’s diary.Personal diary of the CEO to be taken into consideration.Coordinate and handle any catering.Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.Provide input into formulation of departmental budgets.
Email Maintenance
Formulate responses to emails on the CEOs behalf where appropriate.Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.Segregate important matters for immediate attention and bring to the CEO if necessary.Monitor emails for actions required, important information such as meetings and keep the CEO fully informed and promptly print emails as necessary.Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.Open, review and prioritise by importance and categorise all incoming email in a timeous manner.
Travel Arrangements
Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.Including and not limited to flights, car hire and accommodation.Ensure that the airline online check-in is done timeously and secure preferred seating requirements.Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.Prepare relevant travel documents for finance and submit timeously.
General Support
Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.Take minutes for meetings involving the various departments.Ensure a meticulous filing ...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xODQyNDc0MzE/c291cmNlPWd1bXRyZWU=&jid=1679669&xid=184247431
7d
1
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PURPOSE OF ROLE• • The HR Specialist will act as the first point of contact for HR-related queries from employees and possible external partners and is responsible for the end to end life cycle of the employee • The main duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. The role is to ensure the HR department supports our employees while conforming to all legislative requirements whilst ensuring that Communication is key to all stakeholders. • The incumbent will serve as a back up for the current Payroll Manager and thus VIP/SAGE experience is essential. HR Recruitment and Support • Ensure all adverts for vacancies are approved per headcount and budget prior to advertising. Follow up and engagement with external agencies as well as online applications. • Shortlist application for line managers. Prepare interview packs. • Preparing of all offer letters as well as regret letters. • Advise new employees on their first day orientation whilst explaining all SEB policies and procedures and compliance requirements • Responsible for the Induction planning and implementation • Ensure that exiting staff are exited with the correct governance / risk compliance eg. Exit interview/Exit on systems and managing of the withdrawl of benefit forms • Performance Management and Support • Create reports, follow up outstanding ratings, interpret the ratings • Prepare reports in line with audit requirements • Document the outcome of grievance hearings and update employees and case files with required details. • Liaise with line well before the pay round starts to ensure all structure, role and people updates are up to date • Ensure that payroll is advised of new appointments and exits ADMINISTRATION • Organize and maintain personnel records on all databases • Update internal databases (e.g. record sick or maternity leave) • Prepare HR documents, like employment contracts and new hire guides • Liaise with external partners, like agencies, and ensure legal compliance • Create regular reports and presentations on HR metrics (e.g. turnover rates) • Answer employees queries about HR-related issues • Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedule Arrange travel accommodations and process expense forms • Participate in HR projects (e.g. CSI initiative/ Ordering of PPE) • Must be able to manage payroll systems and to work with salaries COUNSELLING Ensure that counselling is offered to staff and management re. people matters Manage first line of grievances/disciplinaries with writing of charges/warnings etc COMMUNICATION • To assist in the editing and release of communications within the business as and when required. • Participation and involvement in end to end Events • Prepare all internal communication re. High fives/Deaths etc for proofing via Head HR • Be proactive with ideas for building and re...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80MjYyMjQwODk4P3NvdXJjZT1ndW10cmVl&jid=1328297&xid=4262240898
7d
Vision Marketing is in search for a junior HR Administrator. We are a Sales and Marketing company located in Johannesburg, Randburg looking to
expand. Innovative Vision Marketing is a prominent outsourced sales and marketing
establishment that specializes in consumer acquisition and retention, and to
maintain a diverse and dynamic portfolio of clients.
We pride ourselves on delivering what our clients desired
most...RESULTS!
Our company focuses on face-to-face sales through
business-to-business, events or business-to-consumer in order to create the
most direct personal link between clients and potential and existing customers.
Rather than attempt to accomplish this goal through the use
of more traditional mass media forms of advertising, we utilize a more
proactive approach. We use our experienced sales teams to help our clients
drastically decrease the gap between indirect marketing and the customers’
needs.
As compared to direct mail or telemarketing our
representative will develop a rapid with a prospective customer and address
their specific needs with the advantage of visual demonstrations and product
samples. This position requires someone who has excellent telephone etiquette,
well spoken, and as well someone who works well in a team and has room for growth.
We are looking for an HR Administrator to support our Human
Resources department. You will act as the first point of contact for HR-related
queries from employees and external partners. Your main administrative duties
include maintaining personnel records, managing HR documents (e.g. employment
records and onboarding guides) and updating internal databases. Our ideal
candidate has experience with HR procedures and can juggle various
administrative tasks in a timely manner. Ultimately, you should be able to ensure
our HR department supports our employees while conforming to labor laws.
Responsibilities Organize and maintain personnel records Update internal
databases (e.g. record sick or maternity leave) Prepare HR documents, like
employment contracts and new hire guides Revise company policies Liaise with
external partners, like insurance vendors, and ensure legal compliance Create
regular reports and presentations on HR metrics (e.g. turnover rates ) Answer
employees’ queries about HR-related issues Assist payroll department by
providing relevant employee information (e.g. leaves of absence, sick days and
work schedules) Arrange travel accommodations and process expense forms
Participate in HR projects (e.g. help organize a job fair event) Requirements
Proven work experience as an HR Administrator, HR Administrative Assistant or
relevant role Experience with HR software Computer literacy (MS Office
applications, in particular) Thorough knowledge of labor laws Excellent
organizational skills, with an ability to prioritize important projects Strong
phone, email and in-person communication skills BS in Human Resources or
relevant field.
20d
1
SavedSave
We are hiring a reservationist who will work in our customer service and takes reservations for customers. To typically work at a front desk of our Hotel in a customer-facing position. To assist customers over the phone and in person, answering their questions and organizing their travel or reservation plans.DutiesOversee reservations staff in their duties.Manage room bookings for large events, like weddings or other functions.Supervise billing arrangements.Handle inventories for the rooms of the hotel.Train new staff on the reservations processes.RequirementsComputer skillsOrganizationCommunication skillsMultitaskingStrong leadership skillsPositive mindsetGood teamwork skillsQualified persons should kindly forward their CV/Resumes via email.Email: perezrocio.jobs@gmail.com
8mo
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