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Executive Assistant: Chief Executive Officer
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General Details
Location:
Advertised By:Agency
Company Name:Salt Employee Benefits
Job Type:Full-Time
Description
PURPOSE:
An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required.
Diary & Meeting Maintenance
- Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:
- Meeting room bookings and set up.
- Ensure information required for meetings is available for all parties attending.
- Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.
- Deadlines to be put in the CEO’s diary.
- Personal diary of the CEO to be taken into consideration.
- Coordinate and handle any catering.
- Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.
- Provide input into formulation of departmental budgets.
Email Maintenance
- Formulate responses to emails on the CEOs behalf where appropriate.
- Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.
- Segregate important matters for immediate attention and bring to the CEO if necessary.
- Monitor emails for actions required, important information such as meetings and keep the CEO fully informed and promptly print emails as necessary.
- Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.
- Open, review and prioritise by importance and categorise all incoming email in a timeous manner.
Travel Arrangements
- Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.
- Including and not limited to flights, car hire and accommodation.
- Ensure that the airline online check-in is done timeously and secure preferred seating requirements.
- Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.
- Prepare relevant travel documents for finance and submit timeously.
General Support
- Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.
- Take minutes for meetings involving the various departments.
- Ensure a meticulous filing ...
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Id Subtitle 1229050875
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Salt Employee Benefits
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Acting as the first point of contactDealing with correspondence and phone callsManaging diaries and organizing meetings and appointmentsOften controlling access to the manager/executive. booking and arranging travel, transport and accommodationOrganising events and conferences
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Matric CertificateAdministrative diploma
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