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Results for operations administrator in "operations administrator" in Jobs in Cape Town in Cape Town
1
Salary: R10,000 R12,000 per monthRole OverviewA well-established fuel retail operation is seeking an experienced Petrol Station Administrator to manage the full daily administrative function of the site. The role requires prior experience in the fuel industry, with strong attention to detail and hands-on experience in reconciliations and reporting.Key ResponsibilitiesDaily day-end reporting and cash-up administrationFuel and airtime reconciliationsProcessing GRVs for incoming goods, including dry and wet stockAccurate data capturing and record keepingStock control administration and variance reportingGeneral administrative duties supporting station operationsRequirementsProven experience in the fuel/petrol station industry (essential)Strong understanding of fuel and retail reconciliation processesHigh level of accuracy and attention to detailGood organisational and time-management skillsComfortable working with figures, reports, and admin systems
https://www.jobplacements.com/Jobs/P/Petrol-Station-Administrator-1253252-Job-Search-1-19-2026-8-49-30-AM.asp?sid=gumtree
8d
Job Placements
1
The Junior E-Commerce Administrator will support the effective operation of the companys online stores by maintaining accurate product information, monitoring performance, and assisting with platform functionality. The role involves close collaboration with marketing and IT to ensure a seamless and optimised online customer experience.Key ResponsibilitiesLiaise with various stakeholders to ensure optimal utilization of the website and online stores.Measure and analyse the performance of all online sales channels and payment gateways.Maintain all online stores, ensuring accuracy in images, descriptions, data sheets, and product information.Work closely with the marketing and IT teams to ensure smooth operation and updates of e-commerce platforms.Troubleshoot and resolve technical or operational issues related to online stores.Monitor customer interactions and feedback, optimizing the online experience accordingly.Keep up-to-date with e-commerce trends, best practices, and emerging technologiesQualifications & RequirementsNational Senior Certificate (Grade 12)1-3 years of experience in e-commerce administration or a related role.Familiarity with e-commerce platforms such as Shopify, WooCommerce, Magento, or similar.Proficiency in content management, product listing, and online merchandising.Ability to work cross-functionally with IT, marketing, and customer service teams.Clear verbal and written communication skills, and able to work methodically and under pressureYour remuneration package will be market related, determined by qualifications, skills, and level of experience.Please apply online in the link provided. Unfortunately, we do not consider CVs on Whatsapp or email.
https://www.jobplacements.com/Jobs/J/Junior-E-Commerce-Administrator-1256377-Job-Search-01-27-2026-10-37-28-AM.asp?sid=gumtree
4h
Job Placements
1
ob Description:A dynamic and well-established organization is seeking an organized and detail-oriented Operations Assistant to support daily operational activities across multiple departments. The successful candidate will assist with administration, coordination, and team support to ensure smooth and efficient operations while maintaining high standards of service.Key Responsibilities:Support day-to-day operations and administrative tasks across departments.Coordinate office activities and manage correspondence efficiently.Assist with scheduling, stock management, and departmental reporting.Ensure compliance with company policies, health, and safety standards.Provide excellent customer service to both internal and external stakeholders.Assist with staff induction, training, and performance tracking.Monitor and maintain operational records, data entry, and filing systems.Support problem-solving initiatives and process improvement efforts.Requirements:Relevant tertiary qualification or equivalent experience in operations, administration, or hospitality.Proven experience in operations, office administration, or related roles.Strong organizational, communication, and interpersonal skills.Proficiency in MS Office (Word, Excel, Outlook).Ability to work under pressure and manage multiple priorities.Attention to detail, accuracy, and commitment to service excellence.
https://www.jobplacements.com/Jobs/N/National-Operations-Assistant-1251746-Job-Search-01-14-2026-10-30-10-AM.asp?sid=gumtree
12d
Job Placements
1
Client Services & Operations Support OfficerAsset Loans & Vehicle Finance | Full-Time | Cape TownSummaryLooking for a detail-oriented Client Services & Operations Support Officer to support asset-backed lending and vehicle finance operations. This role combines client interaction, collections, and hands-on operational support in a fast-paced financial services environment. Key ResponsibilitiesClient Communication & CollectionsManage inbound and outbound communication with clients regarding asset loan and vehicle finance facilities.Conduct collections activities, including payment follow-ups, arrears management, and resolution of client queries.Maintain professional, compliant, and clear communication at all times.Identify and escalate delinquent accounts and potential risk issues where required.Maintain accurate records of all client interactions and collection activities.Operations & Administrative SupportProvide administrative support to the Vehicle Finance function, including:Vehicle licensing and registration coordinationMonitoring and administration of vehicle insuranceTracking and monitoring financed vehiclesAssisting with onboarding and ongoing administration of financed assetsEnsure all documentation is complete, accurate, and easily retrievable.Support internal reporting relating to collections, vehicle status, and operational metrics.Assist with ad hoc operational tasks and reporting as required.Contribute to continuous improvement of processes, controls, and overall client experience. Qualifications / RequirementsStrong client se
https://www.jobplacements.com/Jobs/C/Client-Services--Operations-Support-Officer-1252481-Job-Search-1-16-2026-6-38-14-AM.asp?sid=gumtree
11d
Job Placements
1
Job Title: Office AdministratorLocation: Cape Town, Killarney GardensJob Type: Full-TimeIndustry: FMCG –Glass Packaging and closures industry.About Our Client:Our Cape-Town based client has grown into a leading provider of premium Glass Packaging and closures. Known for their high standards in clarity, durability, and functionality, they ensure every product and accessory undergoes strict quality checks. Customer satisfaction remains central to their operations, with a strong focus on precision and performance in everything they deliver.Position Overview:Our client is seeking a proactive and well-organized Office Administrator with experience in the FMCG sector to join their growing team. The successful candidate will play a key role in supporting the company’s daily operations, ensuring smooth coordination across departments, and upholding the brand’s reputation for quality and precision.Key Responsibilities:Manage daily administrative operations including documentation, filing, scheduling, and internal coordination.Support, logistics, and sales teams with FMCG-specific administrative tasks such as order processing, dispatch tracking, and inventory record-keeping.Maintain accurate documentation related to quality control and accessory verification processes.Ensure smooth procurement and availability of office supplies and administrative resources.Act as the first point of contact for incoming communications and visitors.- and main office communications and reportsAssist with HR administration such as employee record maintenance and onboarding coordination.Prepare internal reports and support data management aligned with the fast-paced nature of FMCG operations.Coordinate with external vendors, service providers, and logistics partners. Candidate Requirements:5-10 years of experience in an administrative role within the FMCG industry is required.Solid understanding of office operations in a manufacturing or product-based environment.Proficiency in Microsoft Office (Excel, Word, Outlook) and general office systems- SAP is an advantageStrong organizational skills with the ability to multitask and prioritize effectively.Excellent written and verbal communication skills in English.International exposure in working with international companies.SA Matric qualification or Grade 12 equivalent is required; further qualifications in Office or Business Administration are an advantage.What Our Client Offers:Salary of between R15k-R22k p/m CTC based on experience.
https://www.jobplacements.com/Jobs/O/Office-Administrator-1194773-Job-Search-06-14-2025-02-00-16-AM.asp?sid=gumtree
7mo
Job Placements
1
1
We are looking for an experienced Administrative Assistant. You will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings.For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills. Ultimately, you should be able to support our senior managers and ensure the day-to-day office operations run smoothly. Being a TEAM player is crucial.Requirements:Matric with proven work experience within a professional environmentRelevant Diploma/Certificate - not necessary Ability to work in Cape Town - own transport ideal (parking provided)In-depth understanding of office management and daily operationsHands-on experience with MS OfficeExcellent verbal and written communication skillsStrong organizational and time-management skillsPresent yourself in a PROFESSIONAL manner Ability to interact with high-profile clients - meet and greet - in a professional mannerResponsibilities:Support senior managers with daily clerical tasksPlan meetings and take detailed minutesAnswer phone calls, provide information to callers or connect callers to appropriate peopleSchedule appointments and update calendar.Make travel arrangements and reservations for ManagersCompose and type regular correspondence, like invitations and informative materialDevelop and maintain a filing systemCreate spreadsheets and presentations on requestGreet and provide general support to visitorsInteract and be part of a team to deliver excellent service to Management, and the companyThis role offers stability and to be part of a dynamic organisation. If this professional position sounds like you, forward your CV by applying to this ad. PLEASE note that suitable candidates will be contacted TELEPHONICALLY and via email to discuss your CV and skillset. Thank You.
https://www.jobplacements.com/Jobs/S/Senior-Office-Administrator-1256091-Job-Search-1-27-2026-6-26-38-AM.asp?sid=gumtree
4h
Job Placements
1
ood & Beverage AdministratorPepperclub Hotel | Cape TownReports to: Food & Beverage ManagerPepperclub Hotel is recruiting a highly organised Food & Beverage Administrator to support the smooth flow of our Food & Beverage operation. This role is central to service readiness, communication, and control. It suits someone who takes ownership, follows through, and takes pride in doing things properly.About the RoleYou will provide structured administrative support to the Food & Beverage Manager and team, ensuring information is accurate, actions are tracked, and standards are maintained. The role requires discretion, consistency, and a strong service mindset, even when working behind the scenes.Key ResponsibilitiesF&B Administration & CoordinationAct as the central administrative point for the F&B department, managing daily tasks, records, and follow-ups with care and accuracyAttend assigned meetings, record minutes, circulate actions, and ensure matters are closed out within agreed timelinesMaintain organised, audit-ready files and trackersGuest, Client & Internal CommunicationHandle telephonic, written, and in-person enquiries in a professional and considered mannerEnsure all guest and client correspondence is followed up timeously and routed to the correct teamsBuild positive, respectful working relationships across departmentsMenus, Functions & Service Readiness (Copa)Print and distribute daily menus and function sheets using approved versionsPrepare complete and well-structured function packs inclu
https://www.jobplacements.com/Jobs/F/Food-and-Beverage-Administrator-1253476-Job-Search-01-20-2026-02-00-17-AM.asp?sid=gumtree
7d
Job Placements
1
Are you an organised, detail-focused administrator who loves keeping things running smoothly behind the scenes?Join our friendly and dynamic team at O’Brien Recruitment and play a key role in supporting our busy recruiters and ensuring everything stays on track.Purpose of the Role:As our Recruitment Administrator, you’ll be the backbone of our recruitment operations. You’ll handle a range of admin tasks, keep our databases and payroll spreadsheets accurate, and help make sure candidates have a smooth experience from application to placement.Key Responsibilities:Recruitment SupportMaintain and update the applicant tracking system and internal databasesFormat CVs, schedule interviews, and coordinate candidate communicationTrack candidate stages across various rolesPost job advertisements on multiple platformsPayroll & ComplianceCross-check timesheets and placement information against payroll recordsUpdate and maintain payroll spreadsheetsMaintain compliance documentation (e.g., signed contracts, background checks)Administrative SupportManage recruitment admin tasksFollow up with candidates for outstanding documentsAssist with onboarding tasks (e.g., reference checks, document collection)Maintain up-to-date candidate recordsWhat We’re Looking For:Skills & Experience1–2 years in a similar admin roleProficiency in ExcelStrong organizational and time-management skillsExcellent written and verbal communicationPersonality & FitReliable, accountable, and detail-focusedComfortable working with confidential informationTakes initiative and thrives in a fast-paced environmentCollaborative and enjoys supporting a team
https://www.jobplacements.com/Jobs/A/Administrator-Recruitment-1205446-Job-Search-07-23-2025-02-00-16-AM.asp?sid=gumtree
6mo
Job Placements
1
1
Minimum Requirements:Matric (Grade 12).Advantageous: Relevant administration or bookkeeping qualification.Minimum of 2 years experience in an office administration role.Experience within a technical, utilities, construction, or service-based environment is preferred.Strong proficiency in Microsoft Excel and Word.Basic invoicing and document management experience.Roles and Responsibilities:Act as the first point of contact for clients, property managers, and body corporates.Log service requests, queries, and complaints accurately.Provide clients with regular job status updates and coordinate access arrangements.Log, schedule, and track all installation, replacement, and call-out jobs.Coordinate daily work schedules for electricians and plumbers.Maintain accurate job status trackers, including pending, in-progress, completed, and invoiced jobs.Capture, file, and maintain job cards, installation reports, and commissioning documentation.Ensure all records, including meter serial numbers, installation dates, client details, site photos, and sign-offs, are complete and audit-ready.Prepare comprehensive job packs for invoicing, including completed job cards, meter numbers, and approvals.Assist the finance department with the accurate and timeous raising of invoices.Track completed jobs against invoiced jobs and follow up on any discrepancies.Capture supplier invoices, delivery notes, and expense claims where required.Maintain records of meter stock, seals, and installation materials.Log stock issued to technicians and reconcile returned items.Flag low stock levels or stock discrepancies to management.Maintain operational trackers and compile daily, weekly, and monthly reports.Track technician productivity, job turnaround times, and repeat call-outs.Provide operational data, summaries, and insights to management.Manage emails, telephone calls, and filing systems.Assist with onboarding documentation for employees and contractors.Support compliance documentation, including licenses, registrations, and safety files.Closing DateSubmissions for this vacancy will close on 27 January 2026, however, you will still have the opportunity to submit your CV for this position until 18 February 2026. Please NoteThank you for submitting your CV to Marvel Placement Consultants. We value your submission and endeavour to respond to each applicant. Should your application be successful, we will be in contact with you. If you do not hear from us within two weeks of application, please consider your application unsuccessful. We are, however, recruitment spe
https://www.jobplacements.com/Jobs/O/Office-and-Operations-Administrator-1253682-Job-Search-01-20-2026-04-25-25-AM.asp?sid=gumtree
7d
Job Placements
1
This role is ideal for someone who enjoys variety, takes ownership, and thrives in a fast-moving, collaborative environment. You will be responsible for managing day-to-day marketing coordination and selected operational admin tasks, acting as a central point of organisation, communication, and follow-through across the business.Core Criteria:Previous experience in a coordination, admin, marketing, or operations role (advantageous)Ability to simplify processes and identify more efficient ways of workingComfortable managing multiple priorities and deadlines simultaneouslyHighly organised with excellent attention to detail and strong follow-throughProactive self-starter who takes ownership and manages tasks independentlyConfident communicator, comfortable working across teams, stores, and suppliersStrong computer literacy and confidence using digital platforms and systemsAble to thrive in a growing, fast-moving business where roles evolveCore Responsibilities:Marketing Coordination & Brand SupportPlan, schedule, and post content across social media platforms, including community engagement and feedback managementMonitor online reviews and customer feedback; respond where appropriate and liaise with stores and operations to ensure follow-ups are completedOwn and maintain Google listings, ensuring all store information is accurate and up to dateCoordinate photoshoots and content creation, including briefing, scheduling, and asset managementManage design workflows and printing timelines, ensuring approvals and delivery are completed on timeAct as the point of contact for marketing assets such as logos, images, and brand materialsSupport in-store marketing initiatives, campaigns, and events in collaboration with the operations teamAssist with reporting on marketing activity, KPIs, and customer feedbackStore & Marketing Administrative SupportCoordinate marketing material requirements for stores, including menus, labels, table talkers, posters, and loyalty cardsCollect store orders, arrange printing and distribution, and ensure correct invoicingSupport marketing elements for new store openings, including signage and in-store materialsHandle inbound marketing and supplier enquiries, directing them to the appropriate stakeholdersOperations & Business SupportManage the central company information email inbox and route queries efficientlyAssist with onboarding new retail suppliers from an administrative and coordination perspectiveSupport internal communications, culture initiatives, and internal eventsAssist with general operational admin tasks to support the wider teamCoordinate and manage specific internal or external projects and campaigns as assignedhttps://www.jobplacements.com/Jobs/M/Marketing--Operations-Coordinator-1254846-Job-Search-01-22-2026-10-10-34-AM.asp?sid=gumtree
5d
Job Placements
1
1
Qualifications Matric A sales or administration qualification would be advantageousRequirements At least five years proven experience in similar sales administration rolesProven experience within an FMCG environment holding both sales and supply chain operation. Experience within a food packaging / biodegradable / compostable food packaging environment would be advantageousProven experience / capability in performing sales and / or administration operational requirementsComputer literacy in Google Workspace and MS Suite is essential.Duties Sales orders liaise directly with customers (in person or electronically), on all assigned sales orders, ensuring that related operational / administrative processing requirements are performed timely and accurately i.e. produce sales order quotes, capturing order details on relevant internal systems, monitoring and tracking live orders etc.Consistently communicate with customers on the processing status of sales orders (as required).Proactively work with the Supply Chain Function (mainly the CPT warehouse team) to ensure that all sales order requirements are performed timely and accurately achieving excellent service delivery to customers.Maintain filing / records of relevant order documentation as per standard internal processes and ensuring that relevant customer information remains current on internal systems - updating information as and when required.Sales process workflows create / review / maintain / update internal Sales Function SOPs and standard process workflows. This extends to consistently aiming to improve current internal processes.Assist other internal Functions with various sales-related information requests e.g. data gathering, queries / issues / concerns etc. (as required). This extends to ensuring that inter-departmental communication flows consistently remain positive with the best interests of Green Home remaining front of mind.Perform any other ad-hoc administration requirements as requested by the Office & Sales Operations Manager or Head of Sales.Maintain a positive, cooperative and service-driven approach in all internal and external communications.
https://www.jobplacements.com/Jobs/S/Sales-Administrator-Cape-Town-1250390-Job-Search-01-12-2026-04-24-50-AM.asp?sid=gumtree
15d
Job Placements
1
Our client, and international premium retailer with HO in CT is seeking to employ a Receptionist and junior office manager to join their team
Reception & Front-of-House
• Act as the first point of contact for all visitors, clients, and stakeholders in a professional and welcoming manner
• Manage a busy switchboard, screening and directing calls efficiently
• Receive, log, and distribute mail, couriers, and deliveries
• Maintain a polished reception area aligned with corporate brand standards
• Coordinate visitor access, sign-ins, security protocols, and meeting room bookings
Administrative Support
• Provide general administrative support to Head Office and senior management
• Manage diaries, meeting schedules, boardrooms, and video conferencing setups
• Prepare correspondence, reports, presentations, and meeting packs
• Maintain accurate filing systems (digital and physical)
• Capture, update, and manage data on internal systems
Junior Office Management
• Assist with the day-to-day running of the Head Office environment
• Coordinate office supplies, stationery, and consumables; manage stock levels
• Liaise with service providers (cleaning, IT, maintenance, security, couriers)
• Log and follow up on maintenance issues and office repairs
• Support onboarding of new employees (access cards, workstations, welcome packs)
Finance & Procurement Support
• Process purchase orders and supplier invoices for office-related expenses
• Assist with expense tracking and cost control for office operations
• Maintain supplier records and assist with procurement administration
People & Culture Support
• Assist HR with administrative tasks such as leave records, training schedules, and employee documentation
• Support internal events, staff functions, and corporate initiatives
• Promote a professional, organised, and positive office culture
Compliance & Confidentiality
• Handle sensitive information with discretion and professionalism
• Ensure compliance with company policies, health & safety, and POPIA requirements
• Support audits and internal controls related to office administration
General
• Proactively identify opportunities to improve office efficiency and processes
• Provide ad-hoc administrative support as required
Main requirements
Grade 12
Previous relevant experience – 5 -7 years
Excellent communication skills
PC literacy
Clear reference and background checks
Please email cv to marlene@servicesolutions.co.za
Consultant Name: Marlene Smith
2d
Service Solutions
1
My client operates across multiple sites with a large operational workforce, focused on reliability, accuracy and compliance, they value teamwork, accountability and operational excellence. Seeking the assistance of a Junior Payroll and Finance administrator to join their team. Why join this team? Join a stable and growing organisation operating in a fast‑paced, operational environmentPlay a hands‑on, high‑impact role supporting a dispersed, shift‑based workforceWork within a supportive and collaborative teamIdeal for someone who enjoys working with numbers, systems and peopleWhat you will be doing:Download, verify and reconcile clock‑in and clock‑out data from time and attendance systemsCalculate weekly and monthly wages for shift‑based employeesProcess payroll accurately and on timeManage overtime, leave, sick leave and public holiday payInvestigate and resolve payroll discrepanciesPrepare payroll reports for managementMaintain accurate payroll recordsGeneral Financial AdministrationAdministrationBooking of appointmentsAd-hoc tasks as assigned by the Financial ManagerWhat we are looking for: Proven experience in payroll administrationExperience in shift‑based environments such as security, retail or similar industriesStrong understanding of time and attendance systemsExcellent attention to detail and high level of accuracyAbility to work under pressure and meet strict deadlinesStrong Excel skills and experience using payroll systemsEnglish and Afrikaans requiredBenefits and unique aspects:Stable role within a growing organisationExposure to complex, multi‑site payroll processingOpportunity to make a meaningful operational impactSupportive team environmentPlease note if you havent heard back from us within two weeks of submitting your application, unfortunately your application has not been successful this time. Wed still love to stay connected, follow us online and keep an eye out for future opportunities that match your profile.
https://www.jobplacements.com/Jobs/J/Junior-Payroll-and-Finance-Admin-1250814-Job-Search-1-13-2026-6-52-21-AM.asp?sid=gumtree
14d
Job Placements
1
Key Responsibilities:Provide essential administrative support to the Donor Request & Quality Management teamOrganize meetings, manage calendars, and coordinate appointments for the teamHandle travel arrangements, bookings, and process expense claimsMaintain documentation and team records in internal systemsPrepare meeting materials, presentations, and standard reportsAssist with logistical coordination and administrative tasksAct as the primary point of contact for internal stakeholdersEnsure effective communication within the team and follow-up on action itemsSupport smooth workflow and timely processing of administrative requestsEducation, Experience, and Knowledge:Completed vocational training or comparable qualification in administration, office management, or a related fieldAt least 23 years of relevant professional experience in an administrative or assistant role, ideally within structured or quality-driven environments such as healthcare, NGO, or corporate operationsFamiliarity with compliance and POPIA (Protection of Personal Information Act)Experience with Confluence or similar documentation/collaboration tools (e.g., SharePoint, Notion)Ability to travel locally and occasionally nationally for meetings or eventsSkills and Abilities:Proactive, solution-oriented, and detail-focused mindsetStrong organizational and coordination skills, with a structured and reliable work styleExcellent communication and interpersonal skills, both spoken and written (especially in English)Confidence in using MS Office, particularly Outlook, Word, Excel, and PowerPointAdditional languages are a plusCore Competencies:Very good organisational skills and the ability to prioritise tasksAbility to work independently and as a collaborative team playerService-oriented attitude and strong follow-through on tasksIf you are looking to be part of a dynamic team, contributing to a life-changing mission while furthering your administrative career, wed love to hear from you!Apply today to help make a lasting impact in global health!
https://www.jobplacements.com/Jobs/Q/Quality-Management-Administrator-1251752-Job-Search-01-14-2026-10-32-57-AM.asp?sid=gumtree
12d
Job Placements
1
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