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We’re hiring a remote Virtual Assistant to support a busy medical/aesthetics practice and related property management/real estate operations.Schedule: Monday–Friday, 2 hours/dayPay: $10/hourLocation: Remote (work-from-home)Responsibilities include:Patient scheduling and appointment booking/confirmationsCalling/texting patients and clients (including post-treatment follow-ups)Administrative support and records coordinationResponding to customer inquiries (phone/text/email)Supporting property management tasks (maintenance coordination, vendor/tenant communication)Encouraging clients to leave reviews and assisting with reputation managementSales support for injectables/aesthetic services (answering questions, guiding booking)Managing social media comments/messages and basic engagementRequirements:Prior experience as a virtual assistant (healthcare/med spa experience is a plus)Strong English communication skills (written + phone)Organized, reliable, and comfortable working with multiple prioritiesConfident speaking with clients professionally and handling schedulingTech-savvy (Google Workspace, spreadsheets, scheduling systems; social media platforms)To apply:Please reply with:A brief summary of your relevant experienceYour availability and time zoneExamples of similar work you’ve done (if applicable)LocationRemote / Work From HomeOur practice is located in Los Angeles, California Mobile number: (310) 400 - 0030Email: info@zeebamed.com
Century City
Results for admin at in "admin at" in Jobs in Cape Town in Cape Town
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Responsibilities:Receiving and directing incoming calls taking detailed messages.Make direct calls as required.Maintain a tidy and presentable reception area.Manage incoming and outgoing mail and deliveries.Schedule appointments and maintain visitor logs.Welcome staff, guests and visitors, making them comfortable and offering refreshments when required.Manage office supply requirements through stock take, distribution and ordering of relevant supplies (Stationery and office tools).Sending and receiving post and daily errands.Ordering groceries and flowers when required.Preparing purchase orders for financial invoices.Assisting with sending customer invoices and statements.Assisting managers when requested.Ensure filing is up to date for the creditors department.Sending proof of payments to vendors.Send copies of invoices and PODs as per request.Split customer invoices on a daily basis received from Stock Controller and attach to paperwork (POD, packing slip, picking list).Handle customer queries.Perform any other finance and admin duties as required.Requirements: Matric certificate.3+ years in a similar role.Numeracy skills.Computer literacy.Reliable transport.Must have good communication skills in English and Afrikaans.Drivers license.Ability to multitask.
https://www.jobplacements.com/Jobs/R/Receptionist-and-Finance-Admin-Clerk-1205592-Job-Search-07-23-2025-04-28-13-AM.asp?sid=gumtree
7mo
Job Placements
1
Our manufacturing client in Blackheath, Cape Town is looking for a highly skilled and motivated Assistant to the Director with 5+ years’ admin experience in a manufacturing / production environment. The successful candidate will be an organised, assertive SA citizen with Grade 12 Mathematics / Accounting, able to work under pressure while supervising contractors with a flair for offering admin and secretarial services which will allow the Director’s day to flow freely.Non-negotiable Requirements:Grade 12 with maths / accounting (certificate required)Diploma in Production / Operation Management / Business Management (advantage)Computer literate: MS Office Suite and ERP systemMin 5 years’ manufacturing / production admin experienceStrong secretarial skillsSupervisory skillsProficient in business English (written and verbal)Able to cope under pressure and meet deadlinesExcellent planning and organising skillsMulti-taskerImmediately availableLive in Western CapeResponsibilities:Provide secretarial, clerical and admin support to MD and Manufacturing DivisionCo-ordinate and implement office and production proceduresConduct projects in-line with manufacturing processesPrepare agendas, minutes, presentations, management reports, etc.Oversee cleaning sub-contractors Forward a detailed CV immediately so as to ensure you don’t miss out on this amazing opportunity!Should you not hear from us within 10 working days, please consider your application to have been unsuccessful. We will keep your details for future placements – unless you advise that you wish for us to discard your details.
https://www.jobplacements.com/Jobs/A/Assistant-to-Director-Blackheath-1263962-Job-Search-02-19-2026-03-00-15-AM.asp?sid=gumtree
7d
Job Placements
1
Recruitment Consultant Admin & Back-Office (Bulk Hiring)High-volume desk with monthly placement targets in Admin & OperationsGardens, Cape Town (in-office) | R30 000 basic + uncapped commissionAbout Our ClientA high-performance recruitment firm delivering Admin and Back-Office talent to fast-scaling businesses. Known for speed, quality, and consistent delivery, they operate in a results-driven, client-centric environment supporting bulk hiring needs.The Role: Recruitment Consultant Admin & Back-Office (Bulk Hiring)This role is focused on high-volume recruitment across Admin and Back-Office functions. Youll be responsible for the full recruitment cycle, aiming to place 1015 candidates per month across a range of support and operational roles. The role suits a hands-on, fast-moving recruiter who thrives in a delivery-focused environment.Key ResponsibilitiesSource, screen, and interview candidates for Admin and Back-Office rolesManage the full recruitment process from job brief to placementAchieve monthly placement targets of 1015 hiresBuild and maintain strong client relationships across multiple industriesMaintain accurate and up-to-date candidate records in ATS and CRMAdvise clients on market conditions, hiring trends, and salary benchmarksAbout You2+ years of recruitment experience, ideally in Admin or Back-Office rolesProven ability to manage multiple roles and deliver high-volume placementsStrong sourcing, screening, and interviewing skillsConfident communicator with excellent client relationship skillsExperience using ATS and CRM platformsOrganised, driven, and resilient in a fast-paced settingDetail-oriented and comfortable managing multiple prioritiesThis role is ideal for a recruiter who thrives on volume, pace, and process, and enjoys delivering high-quality results month after month.
https://www.jobplacements.com/Jobs/R/Recruitment-Consultant--Admin--Back-Office-Bulk--1261715-Job-Search-2-12-2026-4-44-29-AM.asp?sid=gumtree
14d
Job Placements
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Are you an organised, detail-focused administrator who loves keeping things running smoothly behind the scenes?Join our friendly and dynamic team at O’Brien Recruitment and play a key role in supporting our busy recruiters and ensuring everything stays on track.Purpose of the Role:As our Recruitment Administrator, you’ll be the backbone of our recruitment operations. You’ll handle a range of admin tasks, keep our databases and payroll spreadsheets accurate, and help make sure candidates have a smooth experience from application to placement.Key Responsibilities:Recruitment SupportMaintain and update the applicant tracking system and internal databasesFormat CVs, schedule interviews, and coordinate candidate communicationTrack candidate stages across various rolesPost job advertisements on multiple platformsPayroll & ComplianceCross-check timesheets and placement information against payroll recordsUpdate and maintain payroll spreadsheetsMaintain compliance documentation (e.g., signed contracts, background checks)Administrative SupportManage recruitment admin tasksFollow up with candidates for outstanding documentsAssist with onboarding tasks (e.g., reference checks, document collection)Maintain up-to-date candidate recordsWhat We’re Looking For:Skills & Experience1–2 years in a similar admin roleProficiency in ExcelStrong organizational and time-management skillsExcellent written and verbal communicationPersonality & FitReliable, accountable, and detail-focusedComfortable working with confidential informationTakes initiative and thrives in a fast-paced environmentCollaborative and enjoys supporting a team
https://www.jobplacements.com/Jobs/A/Administrator-Recruitment-1205446-Job-Search-07-23-2025-02-00-16-AM.asp?sid=gumtree
7mo
Job Placements
1
Send your CV to: admin@structuredwealth.co.za
10d
1
Position: Travel & Admin AssistantLocation: Cape Town, South AfricaType: Full-time | On-siteDepartment: Office Management Are you an organised, detail?driven professional with experience coordinating travel and supporting busy office operations? We’re looking for a proactive Travel & Admin Assistant to join our Cape Town team and ensure seamless travel arrangements, smooth administration, and exceptional internal service delivery. About the RoleThe primary purpose of this role is to coordinate local travel across the organisation including booking accommodation and rental vehicles, supporting visa applications, and providing dining or logistics recommendations.You will also support the Office Management Team with a variety of administrative and operational tasks to keep the office running efficiently.Key ResponsibilitiesTravel CoordinationBook accommodation and rental vehicles for employeesAssist with visa application processesManage accommodation bookings and maintain accurate travel recordsAssist the Travel Coordinator with travel emergencies, last?minute changes, cancellations, and re-bookingsAdministration & Operational SupportProcess travel and administration-related invoicesMaintain travel lists and update internal spreadsheetsAssist with PPE requests, monitor stock, and manage replenishmentArrange staff medical bookings and maintain related recordsServe as a backup for front desk reception, welcoming clients, candidates, and stakeholdersProvide general administrative support to the Office Management TeamMinimum Educational QualificationsHigh School Diploma (Matric) is requiredFurther education or certification in Travel & Tourism is advantageousMinimum Experience & Skills2–3 years experience in a travel coordination, office administration, or similar roleProficient in Microsoft Office Suite (Word, Excel, PowerPoint – intermediate to advanced)Strong administrative capability with excellent organisational skillsExperience using Sage is an advantageExceptional attention to detailAbility to work under pressure and meet tight deadlinesStrong understanding of office operations and workflowsProven track record in planning and managing itineraries for diverse employee profilesStrong risk management and decision-making abilitiesAbove?average written and verbal communication skillsExperience handling complex travel arrangements, including group bookings, corporate travel, and international destinationsComfortable dealing with stakeholders at all levels with professionalism and discretionKnowledge of industry laws, regulations, and et
https://www.jobplacements.com/Jobs/T/Travel--Admin-Assistant-1264652-Job-Search-02-20-2026-05-00-16-AM.asp?sid=gumtree
6d
Job Placements
1
We are looking for a highly organised and proactive Admin & Logistics Coordinator to join our growing team. Based in Somerset West / Stellenbosch area. This role offers an exciting opportunity to work in an international environment, contribute to a unique growth story, and take on new challenges every day.Key ResponsibilitiesYour duties will include, but are not limited to:Acceptance and processing of export sales ordersOngoing communication with local and international agents, producers, shipping agents, warehouses, and clientsHandling all export and import documentationCoordination of export, import, and national logisticsPlanning, organising, and packing (with assistance) of export and local ordersDry stock managementProcurement of stock and digital stock management in South Africa and internationallyLiaison with SAWIS and Customs authoritiesPreparation of basic accounting-related tasks and general administrative errandsEssential Qualifications, Skills & ExperienceFluency in English and Afrikaans (German would be a strong advantage)Matric certificate required; a relevant tertiary qualification will be advantageousSeveral years experience in a similar role within exports, logistics, sales, or procurement is essentialWorking knowledge of SAWIS and compliance regulationsStrong computer literacy, particularly MS Office with a solid command of Microsoft ExcelValid drivers licenceExcellent communication, organisational, and problem-solving skillsWhat We OfferAn international working environmentExposure to global logistics and fine wine marketsThe opportunity to play a meaningful role in a growing, premium wineryA collaborative and hands-on team culture
https://www.jobplacements.com/Jobs/L/Logistics-and-Admin-Co-ordinator-1263455-Job-Search-02-17-2026-00-00-00-AM.asp?sid=gumtree
8d
Job Placements
1
REQUIREMENTS Matric or equivalentFurther education in travel and tourism preferredMinimum of 2 years experience in a similar roleIntermediate to advanced skills in Microsoft Office Suite Word, Excel, PowerPointAbove-average written and verbal communication skills in EnglishExperience in handling complex travel arrangements, including group bookings, corporate travel and international destinationsKnowledge of current industry laws, regulations and ethics about the travel industryTrack record of successfully planning and organizing itineraries for diverse client and employee profilesStrong administrative capabilities, with Sage experience beneficialAttention to detail is crucialWorks well under pressure and meets tight deadlinesRisk management and strong decision-making skillsProven ability to deal with employees at all levels DUTIES Booking accommodation and rental vehicles, including the company vehiclesAssist with Visa ApplicationsProcessing InvoicesPerform related administrative tasks, maintaining travel lists and updating spreadsheetsAssist with PPE requests and maintain stockArrange and keep a record of staff medicalsAssisting the Travel Coordinator with travel emergencies, changes, cancellation and re-booking as requiredServing as a backup function for the front desk, receiving clients, candidates and stakeholders and assisting with general admin Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/T/Travel-and-Admin-Assistant-1264724-Job-Search-02-20-2026-10-39-45-AM.asp?sid=gumtree
6d
Job Placements
1
Job Title: Join our clients team as an Insurance Broker Consultant and support the network from an Inhouse positionInsurance Broker Consultant - InhouseLocation: CPT - Northern SuburbsReporting to: Sales ManagerSeniority Level: Mid Career (4 - 6 yrs exp)Type: PermanentSectors: Admin, Office & Support, Financial ServicesFunctions:Consultant, Broker Support, Insurance Administration, Matric, Industry qualificationKey Responsibilities:Support Broker network Nationwide- onboarding comm etcSales administration and informationCompliance and document controlCorrespondence and telephonic supportProduct support and support Life and Funeral
https://www.jobplacements.com/Jobs/B/Broker-Consultant-Admin-Inhouse-1261601-Job-Search-02-11-2026-10-20-45-AM.asp?sid=gumtree
15d
Job Placements
1
This position involves overseeing operational administration and supporting the Operational and Financial teams. Responsibilities include issuing purchase orders, capturing supplier bills, obtaining and tracking invoices, updating billing schedules, liaising with Operations to ensure timely client invoicing. Strong communication skills, the ability to work under pressure, and a professional, and career-driven attitude are essential. The ideal candidate will have at least 1 year of experience in an operational or administrative role within the freight or Ships Agency sector. A Matric certificate, a sound understanding of accounting principles, and proficiency in Microsoft Excel, is essential. A valid Code 08 drivers licence is required.
https://www.jobplacements.com/Jobs/O/Operations-Admin-Assistant-Entry-Level-Ref-4155-1263721-Job-Search-02-18-2026-04-30-04-AM.asp?sid=gumtree
8d
Job Placements
1
Job Title: Receptionist / Hospital AdmissionsReport to: ManagerSeniority Level: Mid Career (2 - 4 yrs exp)Region: Western CapeLocation: CPT - Southern SuburbsType: PermanentSectors: Admin, Office & SupportFunctions: ReceptionistDuties and Responsibilities:Manage hospital reception areaAdmit patients into the hospital systemEnsure accurate data and patient information entryLiaise with stakeholders regarding Medical Aid processesUtilize ICD10 coding for patient recordsSkills:
https://www.jobplacements.com/Jobs/R/Receptionist-Hospital-Admissions-1259956-Job-Search-02-06-2026-04-18-43-AM.asp?sid=gumtree
20d
Job Placements
1
Seeking a Junior Risk and Compliance Conveyancer with RMCP software experience and a background in Residential and Commercial Property. Must be an Admitted Attorney & Conveyancer. JOB VACANCY: JUNIOR RISK AND COMPLIANCE CONVEYANCERLocation: CPT - Northern SuburbsSeniority Level: ProfessionalDuties and Responsibilities:Handling risk and compliance duties related to Residential and Commercial PropertyUtilizing RMCP software for regulatory complianceConducting risk assessments and implementing mitigation strategiesEnsuring adherence to FICA and POPI regulationsTraveling may be required for on-site meetings with Banks, SLAs, ClientsIf you are an Admitted Attorney & Conveyancer with a strong background in Risk Fraud and Compliance, apply now!
https://www.jobplacements.com/Jobs/J/JUNIOR-RISK-AND-COMPLIANCE-Conveyancer-1265523-Job-Search-02-24-2026-04-19-00-AM.asp?sid=gumtree
3d
Job Placements
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