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Office Administrator position available in South Africa - Western Cape, Cape Town - North (Goodwood - Blackheath) Office Administrator 2023-04-14 - 2023-10-31 Permanent CPT000556 Admin / Office / Call Center / Support South Africa - Western Cape , Cape Town - North (Goodwood - Blackheath) Monthly Cost To Company (Market related, Negotiable) Our MASA Outsourcing office in Cape Town is looking to fill a permanent position for an Office Administrator to work in Parow North, Cape Town. Duties include, but are not limited to the following: Reception Responsible for the provision of an effective front office reception function. Answering all switchboard in a professional manner, transferring calls, and taking and communicating messages. Handling queries and complaints from clients and candidates under supervision of Branch Manager and / or Operations Manager. Recruitment / Management of Labour Pool To abide by the MASA DNA values which is the formula for success. Build and maintain a “pool of staff” that are immediately available for despatch to clients in accordance with the company recruitment procedure and Client Service Level Agreements. Manage labour pool in an orderly and systemized manner- to ensure that data base is up to date and that all clients have a “pool of staff” in their immediate geographic area for despatch at short notice. Placing adverts on the various websites and newspapers. Meeting and interviewing candidates in order to process, verify, and maintain documentation relating to employment history and skills, certificates obtained and personal particulars etc. Process and review candidates applications in order to evaluate qualifications or eligibility of applicants according to the Company Vetting Procedure. Ensure candidates have completed all registration forms and brought all necessary documentation and update the database. Briefing Assignees/Candidates so that they are ready to go out on assignments when the need arises. Conduct candidate reference checks and criminal record checks. Provide exceptional service to clients and high calibre staff. Supervise recruitment staff and ensure they comply with company procedures. Ensure client satisfaction with contract staff supplied through daily calls and to ensure any concerns are resolved. Screening and assist with recruitment of internal staff when required. Administration Responsible for all office administration for the Cape Town Office. To provide operational support to the sales and operations team to enable them to deliver on service level agreements and to secure new business. Printing and completing master agreements and assignment confirmations as required. Printing attendance registers and timesheets. Sending emails faxes and scan documents as required. File invoices, general correspondence etc. Liaising with Head Office when needed. Booking of the boardroom -ensure there is no double booking. Compile and update weekly and monthly reports in Microsoft Excel and perform typ
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Chorus Property Group is a leading
Cape Town and Johannesburg based letting division focused solely on providing
world class residential letting services to Landlords and tenants.The successful candidates must be able to contribute
to the service level expectation of a goal orientated team whose focus is on
providing world-class residential letting services.This
position is demanding and requires an energetic, well organised individual with strong administration skills and great
initiative.§
Attending to
marketing support functions, such as uploading and updating of new and existing
property listings on website portal§
Updating, managing
& daily reporting on the marketing schedule, KPI percentages & closes§
Attending
to the full applications processing function, vetting, submissions & daily
reporting§
Preparing / Submission of lease agreements & take on documents as per
approved and forward to new tenants. § Extract reports of existing tenants
where leases are ending, prepare and send renewal lease agreements to existing
tenants. Submit renewal notifications to the finance department for updating
information.§
Inform portfolio manager of
non-renewal of leases. Provide existing tenants with termination documents and
provide finance department with relevant paperwork pertaining to non-renewal of
leases.§ Efficiently
manage tenant management and debtors administrative functions.§ Vigorous daily
follow ups on defaulting tenants for rent, utilities & outstanding admin
fees§ Request proof
of payments and verify with unallocated payments schedule§ Issue letter
of demands to defaulting tenants & facilitate the pre-legal processes§ Assist tenants
with any account enquiries relating to outstanding balances and prepare
reconciliations of accounts where requested
General
administrative support within the leasing and rental management divisions where
requiredKEY
ATTRIBUTES YOU WOULD HAVE INCLUDE:Confident,
highly focused and motivated Passionate,
caring and committed to excellenceExcellent
interpersonal and written communication skills Proactive
and solutions focusedWell presented
and articulate Ability
to work well under pressureTrustworthy
and honestOrganised, attention to detailPositive
attitude with a constant desire for self improvement and learning with a positive winning attitudeIntermediate
computer skillsAndroid
Mobile phone is required to support business system apps
Property
experience will be an advantage to the positionPlease
e-mail your CV together with a short
paragraph best describing your four strengths and two weaknesses to
careers@chorusproperty.co.za
. Applications close on Wednesday the 10th April 2024.
We thank you
in advance for your response, however due to high volumes of response only
successful applicants will be contacted.
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