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PURPOSE OF ROLE• • The HR Specialist will act as the first point of contact for HR-related queries from employees and possible external partners and is responsible for the end to end life cycle of the employee • The main duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. The role is to ensure the HR department supports our employees while conforming to all legislative requirements whilst ensuring that Communication is key to all stakeholders. • The incumbent will serve as a back up for the current Payroll Manager and thus VIP/SAGE experience is essential. HR Recruitment and Support • Ensure all adverts for vacancies are approved per headcount and budget prior to advertising. Follow up and engagement with external agencies as well as online applications. • Shortlist application for line managers. Prepare interview packs. • Preparing of all offer letters as well as regret letters. • Advise new employees on their first day orientation whilst explaining all SEB policies and procedures and compliance requirements • Responsible for the Induction planning and implementation • Ensure that exiting staff are exited with the correct governance / risk compliance eg. Exit interview/Exit on systems and managing of the withdrawl of benefit forms • Performance Management and Support • Create reports, follow up outstanding ratings, interpret the ratings • Prepare reports in line with audit requirements • Document the outcome of grievance hearings and update employees and case files with required details. • Liaise with line well before the pay round starts to ensure all structure, role and people updates are up to date • Ensure that payroll is advised of new appointments and exits ADMINISTRATION • Organize and maintain personnel records on all databases • Update internal databases (e.g. record sick or maternity leave) • Prepare HR documents, like employment contracts and new hire guides • Liaise with external partners, like agencies, and ensure legal compliance • Create regular reports and presentations on HR metrics (e.g. turnover rates) • Answer employees queries about HR-related issues • Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedule Arrange travel accommodations and process expense forms • Participate in HR projects (e.g. CSI initiative/ Ordering of PPE) • Must be able to manage payroll systems and to work with salaries COUNSELLING Ensure that counselling is offered to staff and management re. people matters Manage first line of grievances/disciplinaries with writing of charges/warnings etc COMMUNICATION • To assist in the editing and release of communications within the business as and when required. • Participation and involvement in end to end Events • Prepare all internal communication re. High fives/Deaths etc for proofing via Head HR • Be proactive with ideas for building and re... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80MjYyMjQwODk4P3NvdXJjZT1ndW10cmVl&jid=1328297&xid=4262240898

Johannesburg CBD

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New vacancy for an Admin Officer has become available for our client in the Truck Industry in Isando Johannesburg. Duties: Answer and screen calls and emails for manager as and when requested. Keep appointment diary for Admin Manager. Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players. Compile daily consumption report and distribute to all role players. Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption). Data capturing of all relevant info on monthly reports. Obtaining all monthly invoices from service providers and follow up on outstanding invoices. Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office to sign off. After approval, submit to finance and ensure payments are processed before due dates. Ensure monthly inspection on hygiene and safety which include cleanliness of facilities. Ensure monthly vehicle inspections is done by the delegated person and capture relevant information. Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated. Ensure all insurance claim report are completed and submitted to management with all relevant supporting documents. Follow up on claims processed. Process tracking installation requests and ensure installation certificates are received. Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users. Typing of letter/emails and taking of minutes during meetings. Attend meetings on behalf of manager when delegated to do so. Filing of all records and keep an easily accessible filing system. All ad hoc tasks as required to ensure the effective administrative and productive flow of the company. Requirements: Matric Certificate. Code 8 license. 3 years of experience within a similar role. Able to read and write English. Advanced MS Office experience. Data capturing and reporting experience. Telephone answering and call screening. Team Player. Confident and proactive approach – Anticipates issues and requirements. Procurement background/Accounts. Health and Safety background (SHEQ). SECTOR: Administrator https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93ZWJhcHAucGxhY2VtZW50cGFydG5lci5jb20vd2kvYXBwbGljYXRpb25fZm9ybS5waHA/aWQ9c3RhZmZzb2xzJnZhY2FuY3lfcmVmPUUuTDAwMjAwMS9BSw==&jid=1804366&xid=E.L002001/AK

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Admin/Stock Manager Position Overview: As an Admin/Stock Manager, you will be responsible for overseeing the administrative and stock management functions within our organization. You will lead a team of administrators and stock controllers to ensure efficient operations and accurate inventory management. Additionally, you will play a key role in developing and implementing policies and procedures to optimize stock control processes and enhance overall productivity. Key Responsibilities: - Lead and manage the administrative and stock control teams, providing guidance, training, and support to ensure high performance and adherence to company policies and procedures. - Develop and implement effective stock control policies and procedures to optimize inventory management, minimize stockouts, and reduce excess inventory levels. - Monitor inventory levels and stock movements, conducting regular stock counts and reconciliations to ensure accuracy and integrity of inventory records. - Coordinate with suppliers to manage procurement activities, negotiate contracts, and ensure timely delivery of stock while minimizing costs and maximizing value. - Analyze stock data and performance metrics to identify trends, inefficiencies, and opportunities for improvement, implementing corrective actions as needed. - Collaborate with cross-functional teams, including sales, operations, and finance, to forecast demand, plan inventory levels, and optimize stock allocation to meet customer requirements. - Maintain accurate records of stock transactions, including stock in, stock out, and adjustments, and generate reports to provide insights into stock performance and inventory trends. - Handle administrative tasks, such as managing correspondence, scheduling meetings, and maintaining office supplies, to support the smooth operation of the organization. Qualifications: - Proven experience in administrative and stock management roles, and or relevant experience in a similar industry. - Strong leadership and management skills, with the ability to motivate and inspire team members to achieve common goals. - Excellent organizational and analytical skills, with a keen attention to detail and accuracy in inventory management and record-keeping. - Proficiency in inventory management software and MS Office applications, particularly Excel, to analyze data and generate reports. - Effective communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. - Proactive and results-oriented mindset, with a commitment to continuous improvement and driving operational excellence. If you feel you meet the above listed requirements then feel free to send us your CV at: info@chicanoscustoms.com Should we not get back to you within 2 Weeks Please consider your application unsuccessful.

Sandton

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Admin jobs

job vacancies in Gauteng (7 results)

Results for job vacancies in Admin jobs in Gauteng