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Internal Sales Administration Coordinator Ndabeni area

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National Hygiene Supplier and Distributor of a variety of hygienic products to their broad range of clients, is seeking to employ an Internal Sales Coordinator to join their ever growing team Responsibility:Please read the spec in detail Administrate the full ordering process (sales invoices & quotes), telephone management, all customer related and internal enquiries. Quotations on Pastel Responsible for supporting the Sales Team by assisting with clerical and administrative processes and customer support. Duties / Task: -Processing of Sales Orders -Courier Cost: to get quotes on all transport cost, then to confirm with an invoice to client. -Inform COD clients upon receipt of orders of our payment requirements for the dispatching of stock. -All back orders to be communicated via email to the procurement team and sales department for proper actioning processors -Assist sales team with quotation enquiries for all existing and new clients. -Assist with pulling of data for weekly reports and be familiar with compiling the reports for the weekly sales meeting with management. -Office Support for sales team: Emailing or responding to enquiries such as Brochures/Data Sheets/ Certificates/quotations and orders -Assist with the updating of customer information – customer register -At all times comply with company policies, procedures, and instructions. -Maintain office files and records according to the internal standards and procedures. -Recommend new ideas and continue to seek ways to both contribute and improve to the organization’s goals and reputations. -Enhance job knowledge by participating in educational opportunities. -Contribute to team efforts by accomplishing related results as needed. -Follow all reasonable instructions from management. -Invoice preparation for Filing -Follow up with Customers Daily, weekly & Monthly -To assist with incoming calls from clients -Contributes to team efforts by promoting and selling products and services in line with the current sales strategy -Arrange for product samples or any marketing material that sales team will require for client visits or promotions. -Process all web enquiries daily Telephone Management -Answer telephone calls, screen, and direct calls when receptionist is on Lunch and Teatime. -Take and relay messages. -Provide information to callers. -Greet persons entering the organization if the receptionist is not available. -Direct persons to correct destination. -Deal with queries related to orders receipt / confirm delivery enquiries, etc. -Ensure product knowledge and product pricing correctness. -Assist if the caller just needs to place an order. -Always assist with telephone calls if receptionist is not available and ensure you arrange availability/assistance if you will not be available yourself. Operational Requirements -Need to be proficient in excel and familiar with Evolution and or Pastel operating systems. -Grade 12 - Valid Drivers and Own transport preferred Email cv to marlene@servicesolutions.co.za Consultant Name: Marlene Smith

21h

Service Solutions

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Attributes & BehavioursHigh degree of integrity and confidentialityHigh attention to detail and accuracyAbility to follow processes and proceduresAbility to work well under pressureExcellent interpersonal and communication skills both verbal and writtenProactive self-starter with the ability to work independently and as part of a teamEffective HR administration skillsResponsibilities include (but not limited to):Assist with all HR and business-related dutiesAdministration relating to recruitment, payroll, labour relations, performance management and trainingManage online recruitment system - screen CVs, schedule on-site interviews and assessments, conduct security, credit and reference checksAssist with logistics regarding interviews, as well as conducting interviewsDraft offer letters and employment contracts, as well as regret emailsAssist with onboarding and induction of new staffPrepare and maintain electronic staff files for employees - ensuring all documents are received and kept up-to-dateAssist with payroll and benefits administrationAssist with reports for leave, recruitment and terminationsAssist with documentation for disciplinary issuesAttend Health and Safety and Employment Equity MeetingsAssist in implementing and managing culture building and staff building initiativesAssist in providing change management supportAssist with social calendar and staff intranetGeneral administration and ad-hoc duties related to HR administrationAdditional Information:This position will be based in Mowbray, Cape Town12 months Fixed Term ContractFull-Time position, 40 hours per week, Monday to FridayClosing Date: 31 January 2026 Only shortlisted candidates will be contacted. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.EMPLOYMENT EQUITY STATEMENTThe University of Cape Town Lung Institute is committed to equity in our employment practices and reserves the right not to appoint.The selection process will be guided by the Employment Equity Plan and Targets of the University of Cape Town Lung Institute (Pty) Ltd. POPIA STATEMENT Please note that when applying for any position, reference checks will be completed, and personal information defined in the protection of personal information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the policy statement. *Please Note: This Position is no https://www.jobplacements.com/Jobs/H/HR-Administrator-1254335-Job-Search-01-21-2026-10-05-45-AM.asp?sid=gumtree

Job Placements

Bo-Kaap

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Minimum Requirements:Grade 12 / Matric equivalentPost Matric qualification in either Business Administration or secretarial and Office Management Diploma or equivalent (Other University graduates with management experience may be considered)3 5 years experience as an executive level assistant; preferably in an educational/medical institutionAdvanced Computer Literacy (MS Office, internet browsers and web applications)Strong organizational, co-ordination and administrative skillsExcellent communication and interpersonal skillsProactive and ability to work well under pressure and in a fast-paced environment.Ability to use discretion and maintain confidentiality.Able to work autonomously.Valid GCP Certificate (advantageous)Valid Drivers LicenseResponsibilities Include (but not limited to):Organize and maintain diaries and make appointmentsAssist with MDs email correspondenceManage MDs electronic calendarCo-ordinate local, national and international teleconferences/conferencesScreen phone calls, enquiries and requests (often managing them in the absence of MD by delegating to relevant doctors or staff)Assist with publication of journals and website searchesWork closely with Finance Manager and Unit HeadsArrange staff meetings and manage minutes.Produce PowerPoint presentations and postersAssist with liaising and correspondence with international, national and internal committees, advisory boards and societiesScreen and receive visitors of all levels of institutions, universities, hospitals, pharmaceutical companies, both locally, nationally and internationallyOrganize and set up meetings to ensure the MD is well prepared for meetings (i.e. assist with communication and scheduling, catering of meetings)Deal with and distribute incoming emails, faxes and post, often corresponding on behalf of MD and other staff membersSchedule visits for monitors and statutory inspectionsDictaphone typing up, scanning of various documents, papers, reports etc.Manage billingsLiaise with clients, suppliers and other staff with respect to the purchase of various office equipment, stationary, office furniture, computer equipment etc.Assist with travel arrangements for MD (both national and international) i.e. correspondence in setting up itineraries, flight bookings, insurance, VISA and passport applications and collections. Handle of postal/courier correspondence internally and externallyDeal with equipment repair technicians and IT techniciansAdditional Information:This position will be based in Mowbray, Cape Town.12-month Fixed Term ContractWorking Hours 40 hours per weekhttps://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant-1254336-Job-Search-01-21-2026-10-05-45-AM.asp?sid=gumtree

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Bo-Kaap

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Recruiter & Personal Assistant to the CEO (EOR & Recruitment Services) Location: Cape Town, Gardens (office-based) Working hours: UK business hours (with occasional after-hours/weekend availability for urgent matters only) Remuneration: R32,000 basic + incentives + commission + medical aid and pension/provident contributions Leave: 20 days annual leave + UK bank holidays Role OverviewThe Legends Agency is an Employer of Record (EOR) and recruitment business delivering solutions primarily in the UK, as well as the US, Australia, and the EU. We recruit top South African talent to work remotely or from our office in Cape Town, supporting the needs of international clients. We also have an SA division that recruits South African talent for South African companies.I am hiring a Recruiter (80%) and Personal Assistant to the CEO (20%). This role is critical: you will manage recruitment across my portfolio to ensure consistent delivery, allowing me to focus on securing and growing major client relationships and driving revenue across EOR and recruitment services.The ideal candidate has exposure to UK recruitment, thrives in a high-performance environment, and is energized by targets, quality delivery, and commercial outcomes. Recruitment Focus AreasYou will recruit predominantly within the following sectors:Rec-to-RecSalesMarketingBack Office / OperationsIT (approximately 20% hardware / 80% software)You must be comfortable working with a CRM and ATS, managing pipelines, and operating with strong structure and urgency. Why Youd Want This RoleThis is a high-exposure opportunity to work directly with me and gain deep commercial experience in:Employer of Record (EOR) servicesSouth African recruitment and contracting solutionsReseller, referral, and partnership agreementsEnd-to-end recruitment delivery aligned to UK standardsHow a large global organisation operates (Head Office: London)You will engage with senior stakeholders, including CEOs and decision-makers at respected organisations in London and internationally. A clear development path and performance-led career progression will be available for the right individual. Key Responsibilities (Recruitment 80%)You will own the recruitment process end-to-end and deliver consistent placements across my portfolio. Daily Delivery & Candidate ManagementConduct a minimum of 12 interviews per dayPost and manage job adverts across the ATS and relevant job boardsProactively headhunt candidates via LinkedIn and other channelsShortlist, qualify, and present candidates to clientsPresent candidate profiles https://www.jobplacements.com/Jobs/R/Recruiter--Personal-Assistant-1252919-Job-Search-1-18-2026-4-27-14-AM.asp?sid=gumtree

11d

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Bo-Kaap

Sales Assistants | Cape Town | Upmarket Tobacco Re

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We are looking for passionate, energetic, and confident sales assistants to drive positive energy and excitement around our brand and products. The Sales Assistant vacancies are based in both the Southern and Northern Suburbs of Cape Town. We are looking for Sales Assistants that will offer excellent customer service and be proud to be part of our brand and company thus we are looking for people that want to build a future and grow with the company! Duties & Responsibilities to include, but not limited to:Ensure a high level of customer satisfaction through world class sales serviceDrive and deliver sales targetsMaintain outstanding store conditions, uphold visual merchandising standards to optimise salesAscertain customers needs and wants and recommend items for saleProactively meet, greet, and assist customersAssist and resolve customer queriesWork on point-of-sale and ensure accurate processing of paymentsEnsure stock is always packed neat and products merchandisedRemain updated on product information, answer questions and address concernsAccurately describe product features and benefitsInform customer about product promotionsCreate an inspiring and positive work environment Behavioural attributes required:Passion for retailPositive attitudeSelf-motivatedProblem solving capabilitiesConfident, outgoing, and energeticStrong sales flair, engage and persuadeEnjoy dealing with customersStrong work ethic and hands-on attitudePunctual and reliableExcellent communication skills, proficient in EnglishCapacity to work a flexible schedule (weekends and evening shifts) according to the needs of the businessMust be flexible to work in other stores as / when requiredAbility to carry and pack stock or retrieve products for a customerTrustworthyWell groomed neat and take personal pride in appearance Minimum Requirements:Minimum 2 years Sales or Customer service experience essential, preferably in the retail industryMatricClear Credit and Criminal record Knowledge of various POS and stock management systems Salary: R7,000 to R8,000 a month + sales incentives (individual and store target driven) + 100% contribution towards medical insurance (upon successful completion of probationary period)Start ASAP To apply for the Sales Assistant, Cape Town, Tobacco Retailer position please send your detailed CV in a Word document and a recent photo of yourself. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. https://www.jobplacements.com/Jobs/S/Sales-Assistants--Cape-Town--Upmarket-Tobacco-Re-1254796-Job-Search-1-22-2026-7-43-35-AM.asp?sid=gumtree

Job Placements

Bo-Kaap

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"personal assistant jobs" in Cape Town

personal assistant jobs in Cape Town (124 results)

Results for personal assistant jobs in "personal assistant jobs" in Cape Town in Cape Town