Clerical & Administrative Jobs in Roodepoort

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About Us:Gadget Boss Pty is a fast-growing retail and e-commerce company committed to delivering high-quality products and excellent customer service. We are seeking an exceptionally organized and detail-oriented Office Administrator & Personal Assistant (PA) to be the operational backbone of our office. This is a hybrid role that requires strong administrative skills, executive support experience, and a keen focus on our logistics and e-commerce operations.Key Responsibilities:Office Management: Oversee and manage all office supplies, inventory, and documentation. Handle office correspondence, phone calls, and manage dedicated inquiry inboxes (e.g., Gadget Boss/Office Phonace) for supplies and service providers.E-commerce Support: Support the sales/admin team by responding to customer inquiries on e-commerce platforms. Coordinate inventory updates and supplier stock availability/replenishment for timely customer delivery.Takealot Admin: Manage all Takealot-related administration, including responding to emails, handling Dispute Returns/Appeals, and managing bookings on Adaptris.Returns Management: Daily arrangement and preparation of 30+ non-moving stock items for return/credit. Collaborate on returning defective products to suppliers.Logistics Documentation: Maintain meticulous records of shipments, delivery notes, invoices, and orders. Prepare necessary shipping/customs documents and schedule pickups/deliveries with freight companies.Invoice Processing: Verify, match (PO vs. Invoice), and process invoices for payment. Communicate with suppliers to swiftly resolve payment/invoice discrepancies.Accounts Support: Assist the finance team with accounts payable/receivable tracking and rigorous filing of all financial documents.HR Admin: Assist with staff attendance, leave forms, basic HR documentation, and prepare employment/salary letters (e.g., sick leave, overtime, salary advances) as directedGenerate daily task completion reports.Produce reports on shipping activities, delivery timelines, costs, and support logistics KPI tracking.Procurement: Conduct weekly stationery checks, coordinate packaging orders (e.g., SunnyPacks boxes, bubble wrap), and obtain quotations for specialized office items.Executive Support: Manage management's daily schedules, appointments, and reminders. Prepare meeting notes, agendas, and follow-ups.Fleet & Subscriptions: Track and manage vehicle servicing schedules, driver routes, and perform weekly vehicle checks. Monitor and ensure timely payments for all company subscriptions (ODOo, Shopify, Palmetrics, etc.).Qualifications:Proven experience in a complex administrative, PA, or operations role, ideally within a logistics or e-commerce environment.Exceptional organizational skills and meticulous attention to detail (non-negotiable for stock/invoice management).Emai;hr@gadgetboss.co.zaContact: 010 023 1918

Roodepoort

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ABOUT THE COMPANYSpinks Trading is a multi-disciplinary Construction company Based in Witpoortjie Roodepoort and Rylands, Cape Town. Primary Responsibilities The Tender Administrator is responsible for managing the entire tender process, from the initial request for proposal (RFP) to the submission of tender documents.Specific Responsibilities Tender Management • Manage the entire tender process, including the preparation, review, and submission of tender documents. • Ensure that all tenders are submitted on time and comply with the tender requirements and company policies. Compliance and Quality Assurance. • Review tender documents to ensure compliance with all legal and regulatory requirements. • Maintain up-to-date knowledge of tendering processes, regulations, and best practices. • Conduct quality checks on all tender submissions to ensure the highest standard of work. • Maintain a comprehensive database of all tender submissions, including status updates, deadlines, and outcomes. • Prepare regular reports on tender activities, success rates, and lessons learned. General • Develop and maintain a tender calendar to manage multiple tender submissions simultaneously. • Analyze tender specifications and requirements to identify key deliverables and risks. • Stay informed about industry trends, market conditions, and competitor activities that may impact tendering opportunities. • Other reasonable miscellaneous duties assigned by your manager. Qualifications Education • Matric (Grade 12) • Diploma or certifications in procurement, contract management, or tendering processes would be advantageous. Experience • A minimum of 3-5 years of experience in tender administration, procurement, or contract management. • Experience with public sector tendering processes and compliance requirements in South Africa. Additional Information Required Skills and Experience • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Strong understanding of tendering processes, legal requirements, and regulatory compliance. • Effective communication and interpersonal skills, with the ability to liaise with internal and external stakeholders at all levels. • Analytical thinking and problem-solving abilities. • High level of integrity, confidentiality, and professionalism. • Ability to work independently as well as in a team-oriented environment. • We are offering a highly competitive salary for this role based on experience.• Email CV on spinkstradingcvs@gmail.com • Preference will be subject on experience and Locality. 1. For those residing near Witpoortjie Roodepoort Use “Tender Administrator – Witpoortjie” as the subject in the email. We will contact you telephonically in 3 Weeks should you be suitable for this vacancy.

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Roodepoort

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Admin jobs in Roodepoort

Admin jobs in Roodepoort in Roodepoort (3 results)

Results for Admin jobs in Roodepoort in Roodepoort