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Looking for a receptionist position in the Wynberg Sandton Area.monday to Friday 07:30 - 17:00MatricFamiliarity with Automotive
IndustryPrior experience with
Microsoft Office , TMS and Audatex system
Excellent verbal
communicationGood telephone communication
etiquetteOrganized and resourcefulCustomer-focusedActive listenerAdept at prioritizing,
scheduling and multitaskingAbility to handle office
equipment, such as the telephone system, printer and the fax machineFast and eager learner
Duties
Greeting visitorsManaging security and
telecommunications systemsHandling queries and
complaints via phone, email and general correspondenceTransferring calls as
necessaryTaking and ensuring messages
are passed to the appropriate staff member in timeManaging meeting room
availabilityHandling transcription,
printing, photocopying and faxingManaging office inventory
such as stationery, equipment and furnitureOverseeing office services
like cleaners and maintenance service providersMaintaining safety and
hygiene standards of the reception areaemail cv to info@ptpaintandpanel.co.za
2d
1
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Job Description:Responsible for drafting and submitting tenders around Gauteng.Follow up on leads and opportunities in the private sector.Coordinate closely with project managers to ensure seamless communication.Maintain organized records of tender submissions, responses, and lead interactions.Assist in general administrative tasks as needed.Qualifications:Previous experience in administrative roles, preferably within the construction industry.Familiarity with tender submission processes to government bodies.Strong communication skills and attention to detail.Ability to work independently and prioritize tasks effectively.Additional Skills (if desired):Knowledge of construction terminology and processes.Proficiency in relevant software tools for document management and communication.How to Apply:Please send your resume and a cover letter detailing your relevant experience to metacivil3@gmail.com Feel free to tailor this outline to better suit your company's specific needs and culture. Good luck in finding the perfect candidate for the role! If you need further assistance or have any specific requirements, feel free to ask.
5d
1
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Job Overview:
As a Temporary Receptionist, you will serve as the first point of contact for visitors and callers to the organization. Your role is vital in creating a positive impression and ensuring smooth front desk operations during temporary staff shortages or busy periods.
Key Responsibilities:
Greeting Visitors: Warmly welcome and assist visitors, ensuring they sign in and directing them to the appropriate personnel or location.
Answering Calls: Professionally handle incoming calls, routing them to the relevant individuals or departments and taking messages when necessary.
Front Desk Management: Maintain a clean and organized reception area, including managing the distribution of mail and packages.
Appointment Scheduling: Schedule and confirm appointments for employees, clients, and visitors, coordinating with team members when needed.
Customer Service: Provide excellent customer service by addressing inquiries, assisting with general information, and helping resolve visitor or caller issues.
Administrative Support: Assist with various administrative tasks, such as data entry, filing, and photocopying, as requested.
Security Awareness: Monitor access to the premises, ensuring the security and safety of employees and visitors.
Communication: Keep colleagues informed of the arrival of visitors and incoming deliveries or packages.
Technology Proficiency: Utilize office equipment, such as multi-line phone systems and computer software, to carry out receptionist duties efficiently.
Qualifications:
High school diploma or equivalent.Previous experience as a receptionist or in a customer-facing role is a plus.Excellent verbal and written communication skills.Polite and professional demeanor, with strong interpersonal skills.Ability to handle multiple tasks and work in a fast-paced environment.Proficiency in using standard office equipment, including phone systems and computer software.Attention to detail and a strong sense of responsibility.Reliability and punctuality.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zODI3NDYzNjA4P3NvdXJjZT1ndW10cmVl&jid=1715927&xid=3827463608
7d
1
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An exciting position for an Executive Assistant to the CEO has become available in the Sandton, Johannesburg area, whose primary responsibility is to provide logistical and office coordination support.
Specifically, the position is responsible for providing assistance to the CEO, providing general office management, meeting and event coordination.
The responsibilities include but are not limited to, managing calendars, making travel arrangements, attending meetings and preparing expense reports.
Key Performance Areas and Indicators:
Executive Support:
Provide sophisticated calendar management.Meeting and greeting visitors at all levels of seniority.Devising and maintaining office systems, including data management and filling.Prioritize inquiries and requests while troubleshooting conflicts with little guidance.Makes judgements and recommendations to ensure smooth day-to-day engagements.Plans, coordinates and ensures the CEO’s schedule is followed and respected.Creating win-win situations for the direct access to the CEO’S time and office.Provides a bridge for smooth communication between the CEO’S office and departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence and other tasks that facilitate the CEO’S ability to effectively lead the company.Act as the point of contact among executives, employees, clients and other external partners.Screening phone calls, enquiries and request, and handling them when appropriate.Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO.Manage information flow in a timely and accurate manner.Arranging travel, visas and accommodation and, occasionally, travelling with CEO to take notes or dictation at meetings or to provide general assistance during presentations;Act as an office manager by keeping up with office supply inventory.Organising and attending meetings and ensuring the CEO is well prepared for meetings.Take minutes during meetings.Screen and direct phone calls and distribute correspondence.Producing documents, briefing papers, reports and presentations.Carrying out specific projects as directed by the CEO.Project managing upcoming Events.Reporting on the progress of Departments to the CEO, as per his request.Collecting and providing information/ documents to the CEO on Departments, as per his request.Researching different topics, as per the CEO’s request.Devising and implementing action plans, as per the CEO’s request.
...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDc0MjA4NjkzP3NvdXJjZT1ndW10cmVl&jid=1149791&xid=3474208693
7d
SavedSave
DESCRIPTION &
DUTIES / JOB FUNCTION
Ideal Candidate will exhibit
high standards, excellent Bilingual (Eng &
Afrikaans) communication skills and
have an ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet
tight deadlines will ensure your success in this multi-faceted role.
This is a full-time
administrative position based in Johannesburg.
Drivers
License and own vehicle essential.
The position will involve
the successful applicant working with both internal and external sales staff
assisting them with the following tasks:
Ø Co-ordinate active calendars.
Ø Schedule and confirm meetings.
Ø Ensure the file organization based on office
protocol.
Ø Provide ad-hoc support around the office as
needed.
Ø Assisting
sales Engineers in preparing quotes and tenders and the control thereof.
Essential
COMPETENCIES &
SKILLS REQUIRED:
Ø Acting as the first point of contact dealing
with visitors, customers, correspondence and phone calls.
Ø Organizing of meetings, functions and
conferences
Ø Booking of travel, car rental,
accommodation and Visas if necessary (Essential)
Ø Typing compiling and preparation of reports, presentations
(Powerpoint) and correspondence.
Ø Tenders
Ø Managing the customer database
Ø Collating and submission of expenses
Ø Petty cash
Ø Attendance registers
Ø Willingness to work after hours when necessary
Ø Organizing of stationery flowers and general
office items.
Ø Preparation of marketing emails.
Ø Confidentiality, professionalism, direction and
trustworthiness.
Ø Flexibility and adaptability.
Ø Accuracy and attention to detail.
Ø Organizational Skills and the ability to
multi-task.
ØØ Good time management
Ø Knowledge of various software packages and the
ability to learn company-specific packages if required. Excellent
competency and qualification in MS Office & Adobe Suites Essential – must have
above average typing speed will be tested in MS Office & Abode Suites as
well as speed and accuracy.
Ø Must have experience in similar position
Ø Market related remuneration dependent on
Experience (R10k – R15K)
Ø Commission based on sales assisted with.
Ø Pension
Ø Medical Aid
The person must have a driver’s
licence and own vehicle, also reside in the area would be ideal as the person
will need to work late at times.
Must be extremely proficient in MS
Office & Adobe Suites – will be tested as well as their typing speed.
Must
have worked in an Engineering environment with compiling huge tenders and
quotes – essential.
Must
have booked foreign and local travel and accommodation and sorted out Visas –
essential.
Must have good communication in
English & Afrikaans
Email: CV
and a cover photograph (head and shoulders) to jeansibanda@yahoo.com AND topnotch@telkomsa.net
14d
VERIFIED
1
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Bayteck, a national company requires the services of a Personal Assistant
at its branch in Midrand, Gauteng.
Requirements are:
* Minimum of 3 years’
experience as a Personal Assistant.
* Efficiency in office
admin
* Flexible and willing to
handle issues outside of normal contracted hours
* Must have experience
and knowledge in general finance matters.
* Must have experience
working on Pastel
* Excellent IT and MS
Office skills (MS Word, PowerPoint, and Excel)
* Ability to multi-task
* Effective team working
skills
* Excellent communication
Skills
* Precise attention to
detail
* Must have telephone
etiquette
* Self-Motivated
* Ability to interact with clients,
and all staff in a professional manner
* Be able to
function in a fast-changing environment and work under high-pressure levels.
* Well Organized
Send CV to pagejl@bayteck.co.za and hr@bayteck.co.za with
"PA" as a reference.
16d
SavedSave
We have a fantastic opportunity to join a leading Fourways estate agent as their Office Manager. This estate agency has a fantastic local reputation and are looking for somebody to support the sales, lettings and property management teams with general administration and general office management.Office Manager BenefitsMonday to Friday 9am-5pmNO WEEKENDSSalary up to R19k dependent on experienceFull training can be providedCentrally located officeCompany PensionTeam events and incentivesOffice Manager RoleRole model and consistently deliver an exceptional customer experienceFollow best practice regarding the day to day running of the officeEnsure all admin is accurate and is available for all client meetings/contract signings/key collections as and when requiredEnsure all systems are accurately maintained and up to date, particularly regarding key management and property securityRespond promptly to all incoming sales & lettings enquiriesEnsure time is maximised by effective and accurate diary management when scheduling appointments and forward planning timeOffer admin support as and when required to help progress active sales and lettingsEnsure the move in process is carried out in line with company procedure including but not limited to all compliance documents are completed and on file, funds are received and keys are released accordinglyCarry out associated admin tasks relating to our lettings portfolio such as new listings and remarketingUnderstand and comply with all company policies and procedures as well as industry legislationOffice Manager- what we are looking forEngaging communicator, both written and verbal, able to build rapport with clientsA well-presented professional with a confident, enthusiastic approach to workA diligent and organised individual, capable of prioritising own workload and shifting prioritiesAble to positively adapt to change and be flexible in accordance with business needsWorks with best interest in mind at all times, demonstrating honesty and loyaltyWork well within a team and alone; takes initiative and is actively productiveDemonstrates attention to detail, accuracy and timelinessEager to learn and develop own skill set as well as supporting fellow colleagues with theirs.Email your application for consideration to: vacancies@absoluteconsult.co.zaJOB REFERENCE: ABC932356
21d
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Role OverviewAn exciting opportunity has arisen for an experienced, motivated and reliable individual to join an office as Office Manager and Team Administrator. This is a varied but rewarding role; ideal for someone who enjoys multitasking and delivering first class client service.Key ResponsibilitiesOffice Manager specific:• The usual general duties required for the smooth and efficient running of an office• Office health & safety and ISO requirements• Raising purchase orders, ordering office supplies and processing invoices• Organising required office meetings, preparing reports and taking minutes• Dealing with HR matters such as sickness, holiday and new joinersAgency specific:• Compiling market appraisal reports and terms of business documentation ahead of launch• Completing and adhering to compliance procedures - gaining identification and credit checking vendors• Producing property details, writing descriptions and acquiring vendor approval• Liaising with photographers, EPC and floorplan providers• Dealing with enquiries, booking viewings, following up and providing feedback• Weekly applicant reviews• Department invoicingABC specific:• Arranging access for inspections and liaising with clients• Monthly invoicing including running departmental financial reports and reviewing debtors, aged time and disbursements• Report formatting, copy/audio typing and drafting of letters and other documentation• Population of certificates/standardised documents• Diary management to include arranging travel and booking accommodation• Day to day administrative tasks for the team e.g. expenses, opening of new instructions etc. The above is not an exhaustive list of duties and you will be expected to perform different tasks as required.Key Skills• Previous administration experience is essential• Proficient in the use of Microsoft Excel, Word and Outlook and with the ability to pick up new software quickly• Good attention to detail• A professional manner, articulate with strong verbal and written communication skills, ability to work effectively with individuals at all levels• High efficiency, organisational and time management skills with excellent attention to detail and accuracy• Ability to multitask and to work under pressureTeam OverviewThe successful candidate will be joining the multi-disciplined Exeter office which deals with all aspects of property to include Rural Estate Management, Rural Professional, ABS, Rural Agency, Residential Agency, Hotels, Leisure and Development.The candidate will support the Rural Agency team and ABS team. The Rural Agency department are a team specialising in the sale and purchase of land, farms and estates in Gauteng & MpumalangaSalary: R16k pmHours: 9am to 5pm - Monday to FridayIf interested, please email your CV to: vacancies@absoluteconsult.co.zaOr follow link: https://absoluteconsult.co.za/office-manager-team-administrator-randburg/JOB REFERENCE: ABC881274
1mo
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JOB LOCATION: MIDRANDTYPE: CONTRACTSALARY: 12KJOB REFERENCE: ABS613298MDReceptionist with Corporate Reception experience needed for Law Firm in Midrand. Working with two other Receptionists providing front of house and customer services at the highest levels liaising with senior partners and UNW clientele. 5* experience working in another corporate firm would be ideal, as you would be representing the law firm as their ambassador:Bonus & Benefits.Working from Monday to Friday – 8am to 4pmDuties & Responsibilities:ONLY Occasional switchboard (although very rarely) – answering incoming and screening telephone calls and forwarding messages Meeting and greeting in a warm, friendly manner to clients, staff and visitors Utilising the meeting room calendar / meeting room software Setting up conference callsOverseeing the catering team who are setting up/clearing meeting rooms ensuring that the cleaning teams have kept the space tidy at all times Booking lunches, liaising with hospitality teams for drinks and lunches for guests Keeping check on office supplies and ordering if necessary General administration (photocopy, fax, scanning) Sorting and distributing post daily and ordering couriers Assisting PAs and Directors where possible Booking Travel and Accommodation Other ad hoc duties as requested from time to time Requirements:Previous Reception experience advantageousWonderful communication and administration skills Able to successfully communicate at the highest level Ability to prioritise and have attention to detail Ability to work in a fast paced and challenging environment Excellent telephone manner, well presented and polite A team player Knowledge of MS Office. Apply Here: https://absoluteconsult.co.za/receptionist-midrand/Or Email CV to: vacancies@absoluteconsult.co.za
2mo
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