Senior IT Project Coordinator (24-Month Contract)

Key Responsibilities

• Coordinate and manage all PMO governance activities, including scheduling and running recurring forums (War Rooms, operational reviews, and Steering Committees), taking minutes, tracking actions, and ensuring closure.
• Maintain and control all governance artefacts, including RAID registers, decision logs, action trackers, and escalation paths, ensuring accuracy and traceability.
• Prepare and quality-check all reporting packs (weekly, bi-weekly, monthly), including executive-level presentations, dashboards, and supporting documentation.
• Manage document control processes, including SharePoint administration, version control, naming conventions, approvals, and audit trails.
• Ensure full compliance with governance, audit, and regulatory requirements, including proper filing of financial and procurement-related artefacts.
• Coordinate stakeholder engagement logistics, including meeting scheduling, agenda circulation, document distribution, and vendor coordination.
• Support financial and resource administration, including budget tracking, timesheets, resource allocation, and procurement tracking.
• Assist with change management and training coordination, including communication distribution, attendance tracking, and feedback consolidation.
• Perform quality assurance on all deliverables to ensure completeness, consistency, and readiness for governance reviews and approvals.
• Track project schedules, milestones, and deliverables, ensuring timely updates and alignment across all reporting structures.
• Support audit readiness by maintaining well-structured, complete, and compliant project repositories.
• Facilitate continuous improvement through lessons learnt tracking and process optimisation.

• Diploma or Degree in Project Management, Business Administration, or a related field.
• Certification in CAPM or PRINCE2 Foundation is preferred.
• Minimum 35 years experience as a Project Coordinator or PMO Coordinator.
• Proven experience in large, complex programme or portfolio environments.
• Experience working within highly governed, audit-driven environments (e.g., SOEs, regulated industries) is highly advantageous.
• Exposure to multi-vendor and multi-project environments is preferred.\

• Strong PMO governance knowledge (RAID, reporting, gate reviews, compliance frameworks)
• Advanced proficiency in:
  • Microsoft Excel (pivot tables, lookups, data tracking)
  • PowerPoint (executive-level reporting packs)
  • Word (structured minutes and documentation)
  • SharePoint (document management, permissions, versioning)
  • Micro
    
    https://www.executiveplacements.com/Jobs/S/Senior-IT-Project-Coordinator-24-Month-Contract-1276158-Job-Search-03-27-2026-10-28-00-AM.asp?sid=gumtree