Advertising Project Manager (Cornubia North)

Key Responsibilities

• Attend daily meetings, including production briefings, status updates, and informal catch-ups.
• Ensure that internal costings are developed and uploaded for internal requests related to store tests and audits.
• Create purchase orders (POs) for each job.
• Collaborate closely with the accounts department to ensure that all monthly documentation, including client POs, invoices, and internal POs, is submitted for payment.
• Maintain email tracking for each job and request.
• Update the internal portal regularly.

• Update live documents for each job, as well as the company production document.
• Review all brief/job requests in the internal portal to confirm that all necessary information has been provided.
• Brief the supplier to obtain cost estimates.
• Ensure that all costings are uploaded into the internal system.
• After selecting a supplier based on costings, coordinate with them on installation dates.
• Arrange a briefing session with the supplier and installation manager as needed to facilitate a smooth project initiation.
• Establish all necessary trackers, including live documents and WhatsApp groups, to effectively manage the project.
• Handle any crises that may arise during the project.
• Keep the Account Executive informed throughout the project's progression.
• Upon project completion, ensure that all job cards, photos, and trackers
• are compiled and sent back to the Account Executive for client needs.
• Ensure that all account documents are organized and submitted to the Accounts department for payment processing.

Minimum Requirements

• Relevant certificate, diploma, or degree (e.g. Project Management, Design, Marketing, Communications, or similar).
• Minimum 3-5 years experience ideally in a creative, design, or agency environment (traffic, studio coordination, or project support).
• Strong organisational and time-management skills.
• Ability to manage multiple jobs and shifting priorities.
• Clear and professional communication skills