Executive Assistant to the CEO

Looking for a high‑calibre Executive PA who can operate at scale, with maturity and discretion.

Executive Personal Assistant to the CEO

Geographic footprint: Gauteng & Mpumalanga

Reporting to: Chief Executive Officer

Key Responsibilities

Executive & Strategic Support

- Provide comprehensive, high-level administrative and operational support to the CEO.

- Manage a complex and demanding executive diary, ensuring optimal prioritisation and time allocation.

- Proactively prepare the CEO for meetings, travel, and engagements through briefing notes, agendas, and background information.

Governance, Meetings & Stakeholder Coordination

- Coordinate Executive Committee (Exco), senior management, and selected governance meetings.

- Prepare and manage meeting agendas, packs, minutes, and action registers.

- Liaise professionally with executive members, broader management team, clients, and external stakeholders.

- Act as a gatekeeper to the CEO, managing access while maintaining positive stakeholder relationships.

-Coordinate complex local and regional travel arrangements, including flights, accommodation, ground transport, and itineraries.

Confidentiality & Compliance

- Handle highly sensitive information relating to strategy, people matters, legal issues, and financial performance.

- Ensure compliance with internal confidentiality standards and POPIA requirements.

- Maintain secure document management and information control at all times.

Operational & Ad Hoc Support

- Track follow-ups, deadlines, and commitments on behalf of the CEO.

- Support priority initiatives, projects, and executive-level coordination as required.

- Anticipate issues and resolve problems independently where possible.

Minimum Requirements

Qualifications

- National Diploma or equivalent qualification in:

- Office Administration

- Management Assistance

- Business Administration or related field

Experience

- Minimum 5–8 years’ experience as a PA or Executive Assistant.

- At least 3 years’ experience supporting a CEO or senior executive in a medium-to-large organisation.

- Proven exposure to:

- Executive diary and inbox management

- Senior leadership or Exco support

- High-pressure, fast-paced environments

Technical Skills

- Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

- Strong document formatting and presentation preparation skills.

- Experience using shared drives, or similar document management systems.

Skills & Competencies

- Exceptional organisation, prioritisation, and time management skills.

- Strong written and verbal communication skills.

- High emotional intelligence and professional maturity.

- Absolute discretion, integrity, and trustworthiness.

- Flexibility to provide after-hours support when business demands require.

Personal Attributes

- Highly professional and composed.

- Loyal, dependable, and detail-oriented.

- Confident yet discreet.

- Resilient, adaptable, and solutions-driven.

Please send your CV to Hiring@moyanga.co.za