Creditors Clerk

Role Overview
To ensure the accurate and timely processing of supplier invoices, reconciliations, and payments while maintaining proper financial records and supporting the smooth operation of the accounts payable function.

Requirements

• Matric / Grade 12.
• Relevant qualification in Accounting, Finance, or Bookkeeping (advantageous).
• Proven experience working in a creditors/accounts payable role.
• Experience working with Sage or similar accounting systems.
• Strong reconciliation and administrative skills.

Responsibilities

• Invoice and Ledger Processing:
• Process supplier invoices accurately and timeously on the accounting system while ensuring attention to detail.
• Process credit notes and allocate them correctly against supplier invoices.
• Process discount adjustments where applicable.
• Capture and process supplier payments made through the bank on the accounting system.

Supplier Reconciliations:

• Obtain supplier statements and perform monthly creditor reconciliations by the 15th of the following month.
• Investigate and resolve any discrepancies between supplier statements and the creditors ledger.

Supplier Management:

• Ensure new suppliers are accurately loaded on the accounting system (Sage) with correct, complete, and valid supporting documentation.
• Ensure new suppliers are loaded as beneficiaries on the bank with all required documentation stored on the company server.

Payment Processing:

• Prepare and load COD payments in the bank on scheduled payment days.
• Load creditor payments in the bank for month-end payment runs.
• Extract proof of payments from the bank and prepare remittances to be sent to suppliers after payments are released.
• Maintain and regularly update the payments register.

Reconciliations and Monitoring:

• Perform weekly reconciliations for e-wallets, staff loans, debit cards, and hotel accommodation expenses.
• Reconcile fuel expenses weekly for all SPP sites.
• Monitor fuel balances to ensure sufficient funds are available and prepare bulk fuel top-up payment packs when required.

Skills

• Strong attention to detail.
• Good numerical and reconciliation skills.
• Strong organisational and time management abilities.
• Ability to work under pressure and meet deadlines.
• Good communication and interpersonal skills.
• High level of integrity and confidentiality.