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Projects AdministratorManufacturingJob PurposeThe Project Administrator provides administrative and coordination support to ensure the smooth planning, execution, and monitoring of projects. The role supports the project team by maintaining documentation, tracking progress, coordinating communication, and ensuring project activities are completed on time and in line with organizational processes.Key Accountabilities and OutputsPurchase Order Administration, Reporting and ManagementProcess Purchase Orders for Monthly & Adhoc Service Providers - based on monthly invoice / quote.Ensure that accurate and relevant Purchase orders are raised for Service orders before service is renderedAll Purchase orders raised with relevant supporting documentation.Purchase Orders communicated to Service Providers.GRVing of all approved purchased orders.Monitoring and reconciliation of quotes; services rendered; monthly agreements vs invoices received.Ensuring all relevant POs raised in the correct / relevant financial period and allocated to the correct Asset code/ Cost centre.Feedback on Supplier Payments through correspondence with Finance department Prevent Duplication of Purchase orders.Validation of invoices against Approved Purchase Orders.Communication between Finance & Service Providers.Purchase Order & Payment queries.Stakeholder EngagementMaintain open communication channels with Capex Manager, Project Engineers, SMEs, Finance, Manufacturing andSafety.Engage with Suppliers to ensure correct submission.Projects AdministrationTravell arrangements - Accommodation, flights, Visa ApplicationsProjects Documentation controlContractor Permits control.Liaise with Epats, SMEs Safety, Health and EnvironmentEnsure adherence to site safety standards (Safety, Health and Environmental) in line with the OSH Act.Ensure compliance to all relevant legislation and support a safe environment for TBCsEmployees, Contractors and Visitors.Adherence to Food Safety RequirementsCommitment to The Beverage Companys Food Safety policy and its objectivesAbility to understand and implement all food safety requirementsAdherence to and the enforcement of Food Safety Policies, SOPs and PRPsCompliance with PPE requirements including jewellery policyCompliance with personal hygiene requirements in accordance with the organisations code of practiceActive engagement in all training including competency testingRegular practice of hand washing and sanitisingPrevention of cross-contamination of products - no allergens allowed in the manufacturing facilityResponsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnelReporting of any illness or
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