Workshop Manager

 Purpose of the Role

To ensure all vehicles, plant, and equipment are maintained, repaired, and available for operations at the lowest possible cost and downtime, while maintaining safety and compliance.

里 Key Responsibilities 1.  Fleet Maintenance & Availability

• Ensure maximum vehicle uptime (target: 90–95%+ availability)

• Manage preventative maintenance schedules

• Reduce breakdown frequency and response time

• Oversee daily inspections and defect reporting

2. ️ Workshop Operations

• Manage all workshop activities (repairs, servicing, rebuilds)

• Allocate jobs to mechanics efficiently

• Ensure jobs are completed on time and correctly

• Maintain a clean, safe, and organised workshop

3. ‍ Team Management

• Supervise mechanics, assistants, and apprentices

• Monitor productivity (hours worked vs jobs completed)

• Enforce discipline and performance standards

4.  Cost Control & Budgeting

• Control maintenance cost per km / per vehicle

• Manage parts usage and prevent wastage/theft

• Approve parts purchases and supplier selection

• Track and reduce unnecessary repairs

5.  Parts & Inventory Management

• Maintain correct stock levels (critical spares always available)

• Manage stores system (in/out tracking)

• Prevent stock losses and pilferage

• Liaise with suppliers for pricing and availability

6.  Reporting & Admin

• Daily: breakdowns, vehicles off-road

• Weekly: workshop performance report

• Monthly:

  • Cost per vehicle

  • Downtime analysis

  • Major repairs summary

• Maintain full service history per vehicle

7. ⚠️ Health, Safety & Compliance

• Ensure workshop complies with OHSA standards

• Enforce PPE and safe work practices

• Ensure vehicles are roadworthy & compliant

• Manage waste oil, hazardous materials disposal

8.  Breakdown Management

• Respond quickly to breakdowns (on-site or roadside)

• Minimise downtime and recovery costs

• Implement root cause analysis to prevent repeats

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易 Key Skills Required

• Strong mechanical knowledge (trucks, hydraulics, skips, compactors)

• Leadership & discipline management

• Problem-solving (especially breakdown diagnosis)

• Cost control mindset

• Planning & organisation

• Basic computer skills (Excel, job cards, systems)

六‍ Reporting Structure

• Reports to: Operations Manager / Director

• Manages:

  • Mechanics

  • Workshop assistants

  • Stores/parts controller (if applicable)

 Typical Daily Routine

• Morning:

  • Check vehicles off-road

  • Allocate jobs

  • Prioritise breakdowns

• Midday:

  • Monitor progress

  • Order parts

• Afternoon:

• • Check completed jobs

  • Plan next day

  • Update reports