Foreign Creditors Clerk

Job Function

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Duties / Responsibilities:
Obtain all supplier statements at month end
Compare to creditors ledger in Syspro
Account for all reconciling items
Ensure all tax invoices are VAT compliant i.t.o. of SARS requirements
Finalize creditors reconciliation statement
Prepare EFT requisition for payment
Submit to Financial Manager for signoff
Submit monthly cash flow requirement to Financial Manager
Stamp EFT requisition as paid once payment released on Banking Application
Prepare monthly Accrual List of all creditors
Follow up on all outstanding queries with operations
Capture and Process invoices onto Syspro
Process and check all freight invoices
Capture freight invoices
Ensure Customs and Duties are charged and dealt with correctly
Ensure what has been charged ties up to agreement with freight providers
Process foreign creditors
Captured foreign invoices
Check and investigate foreign currency variance
Check and investigate purchase price variances
Match invoices to GRNs and raise qiuerries for exception
Keep track of payment due dates and submit foreign invoices for payment when due
Capture foreign payments and supporting documentation onto the Banking online payment system
Process all monthly cashbooks (Cheque account and credit cards)
Ensure all invoices are processed and paid monthly
Ensure the GRNs stay up to date and are matched to invoices timeously
Ensure all Monthly Debit Order Invoices and Statements have been received
Assist with the preparation of the month end review
Assist the Financial Controller at month end with preparing GL Reconciliations
Ensure that the Fixed Asset Register agrees to the GL
Ensure that the subledger listings agree to the GL and follow up on any differences
Ensure all journals are printed and reviewed
Ensure all credit notes are printed and reviewed
Ensure all credit card transactions have sufficient supporting documents and are reviewed
Ensure Capex listing is up to date with sufficient support and is reviewed
BEE Report preparation
Purchase Orders
Request Quotations
Prepare Purchase Orders for suppliers
Minimum Requirements:
Diploma / NQF level 6 (Diploma course of 1 to 3 years)
Minimum 2-5 Years requirements
Syspro (Advantageous)