Team Leader (Travel) - Windhoek, Namibia

Job Purpose

Successfully support the management of a team of Destination Specialists. Lead the team to operationalise agent requests seamlessly and continuously improve service standards. Successfully quote and operationalize profitable tour products for existing as well as new clients.

Key Responsibilities

Sales

• Effectively cost products
• Understand the market and margin control
• Build up and maintain agent / supplier relationships
• Source new products if and when required
• Develop in cooperation with General Manager business and product strategy to secure additional business from agents
• Work closely with the team to achieve goals

Operations

• Quote and design successful, creative itineraries and proposals
• Capture and confirm bookings in Tourplan
• Negotiate with suppliers for better rates, cancellation policies, FOC’s, value adds etc.
• Find new suppliers that offer a good/better service and better rates
• Continuously and proactively monitor client feedback and improve operational processes
• Follow up on own quotes as well as assist in monitoring the team’s quote overview
• Successfully run groups / series bookings
• Handling the 24hour emergency phone
• Prepare guide documentation and brief guide before travel date
• Work closely with tour guides whilst on tour
• Utilise expertise to improve in conjunction with GM the team’s operational excellence
• Pass on Tourplan knowledge to the team via training/coaching sessions

Product

• Ensure the team is up to date with regards to new product, product development, news and changes relevant to the groups team
• Support groups and procurement in a seamless process from negotiating to loading rates in Tourplan

Financial

• Reconcile supplier invoices for processing
• Assist debtors’ clerk with invoicing / collection queries
• Reconcile tour guide expense sheets on completion of tours and check guide salary invoices

Additional responsibilities

• Participate in supplier training and workshops
• Reduce the transaction turnaround time
• Demonstrate good communication skills and customer care
• Stay current on events and changes of suppliers and product
• Travel on educationals and familiarizations trips, including hosting agents at times

Sundry Areas

It is expected of all employees to perform not only the tasks mentioned in the job description, but also directly allocated or extraordinary tasks that could arise.

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