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Administrative Assistant - Depot
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2 years ago3514 views
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General Details
Description
Client based in the Eastern Suburbs of Johannesburg seeks the services of Depot - Administrative Assistant reporting to Assistant Depot Manager, Depot Manager to assist the Depot in all operational aspects of the depot rental function.
Principal Accountabilities:
- To assist in the management of day to day operations of the rental and contract fleet.
- To ensure all rental documentation is correctly completed.
- To ensure all vehicle damage is progressed as per company procedures.
- To liaise with credit control and investigate and respond to customer invoice queries.
- To complete general administration tasks – eg updating customer insurances, vehicle. mileages, tachograph analysis and various fleet reports.
- Maintain and reconcile daily, weekly and monthly fleet reports on the Kerridge system.
- To deputize for the Assistant Manager in his/her absence.
- To assist in the achievement of depot revenue targets in line with company budget.
- To actively promote depot growth by participating in sales initiatives, capitalizing on sales opportunities and delivering excellent customer service.
- To assist in managing driver resource on a daily basis including all legal requirements.
- To assist in minimizing the off-road time for all vehicles and compliance to O License regulations.
Key Technical Skills
* Operating knowledge of Kerridge System
Core Areas of Knowledge, Skills & Experience
Essential
* Effective verbal and written skills, coupled with strong decision making and problem solving skills.
* Commercial awareness.
* Excellent customer service skills.
* Drivers Licence.
* Planning and administrating, communicating and influencing, accountability for results.
Desirable
* Knowledge of Transportation and Logistics industry.
* Strong PC literacy.
* Understanding of vehicle maintenance
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTQ1Njc5NjQ/c291cmNlPWd1bXRyZWU=&jid=1220514&xid=394567964
Id Subtitle 1086172898
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Stratogo
Selling for 2+ years
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Responsibilities and DeliverablesMain Deliverables• Manage the Team members daily and ensure weekly level 10 and daily stand-up meetings are held.• Work closely with the technical lead to ensure projects are on track i.e., developed, tested, and deployed to production as agreed with Vodacom.• Maintain a high level of communication between the Adapt IT team and the Customer BA’s, the relevant Business unit Project Managers, Scrum master, Release manager as well as the Engineering Team (TSS).• Manage and prioritize all incoming projects and CR’s together with the Customer Fusion project team.• Together with the developers ensure that all CR related defects get timeously addressed and development is prioritized.• Work with business owner to design Engineering Fusion services.• Work with customer Business Analysts (BA) to design & communicate requirements.• Protect the interests of Adapt IT and the Fusion squad.• Provide general Fusion leadership oversight.• Review documentation quality.• Oversee output in terms of design and delivery quality.• Align design with Vodacom backend systems.• Align and assess impact of new designs on existing functionality.
Skills, Abilities and Experience Required• Xpath/Xquery Knowledge.• Oracle OSB Knowledge.• Weblogic experience advantageous.• Solid Project Management Understanding.• Previous experience with API’s, API interface design and working with WebServices and testing tools .eg. Soapui/Postman / OpenApi.• Telecommunications knowledge advantageous. especially integrations with Charging/Billing systems.• Previous technical experience working on (Oracle) middleware and integrations advantageous.• Knowledge with Agile methodologies and Software Development Life Cycle (SDLC).• Able to identify areas of risk/concern in area of responsibility.• Strong Team Leadership Skills.• Good Communication Skills• Possess Analytical and problem-solving skills.• A tertiary Engineering or Computer Science degree.• Drive for continuous Improvement and innovation across architecture, engineering, and quality.• Ensure together with the project administrator that all required documents are uploaded onto the JIRA case. This must be done for each CR and must include the following documents, MOP, URS, and any other project specific documentation.• Ensure that project administrator is tracking all time logged and that timesheets are up to date for all staff.• Ensure that monthly report is completed by project administrator and is sent to Vodacom Fusion management team.• Complete KPI’s and IDP’s for all Adapt IT team members.In addition to the above assist the Fusion Support Team as follows:• Monitor and ensure that all support calls are attended to and that all tickets are resolved within the SLA.• Ensure sta...
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ROLE PURPOSE
To effectively provide the General Manager and Sales & Service Manager/team with sales and service information to enable informed decision making and achievement of sales and service objectives. Responsible for the upkeep and updating of the new Customer Relations Management (CRM) systems. Assist the General Manager with the upkeep of the office in line with the mandate of the General Manager ‘s Exco reporting.
KEY RESPONSIBILITIES include the following. Other duties may be assigned.
Ensures availability of accurate and up to date client information.Consolidation of all reports from various departments.Work with the Data Analyst team to prepare reports for the GM and Sales Manager.Create models for Sales Administration focus and interpretation of the data using MS Excel models.Manage the General Manager’s and Sales Managers office by providing administrative support.Prepare minutes for the weekly Sales Business Review meetings.Responsible for the upkeep and updating of the Customer Relations Management (CRM) systems to ensure the information is up to date and accurate to produce insightful reports.Develops and implements administrative procedures to support sales and service.Provides sales and service-related information as required based on sales and service activities and current portfolio data.Provides specific client information/reports to the sales team through analysis of client data.Provide reports on the performance of the regional sales teams on achievement against targets on a monthly basis.Extrapolates information from the system to support budget compilation and determination of revenue targets.Responsible for stationery, housekeeping, and cash sales.Assist and work in conjunction with Financial Administrator from time to time.To provide administrative and secretarial support to the Sales Manager.Some staff supervision.
Cost Management
Provides input into the compilation of the regional sales and service budget for determination of revenue targets.
MINIMUM QUALIFICATIONS, EXPERIENCE and KNOWLEDGE:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
B Degree in marketing / business management / business administrationAt least 3 years’ experience in sales administrationAdvanced Excel skillsExcellent command of the English languageMust have excellent communication and interpersonal skillsMust pay attention to detailMust be focused on achieving resultsMust be a team playerMust have business acumen and be able to communicate at all levelshttps://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMTI3NzkwMjg1P3NvdXJjZT1ndW10cmVl&jid=1484413&xid=2127790285
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The Administrative Support to Recruiter plays a crucial role in assisting the recruiting team and ensuring the smooth operation of the recruitment process. This position involves a range of administrative tasks and responsibilities that support the recruiters.
Key Responsibilities:
Candidate Communication:
Communicate with job applicants via email, phone, and other channels to schedule interviews, provide updates, and answer general inquiries.Ensure a positive candidate experience by promptly responding to candidate questions and concerns.
Application Tracking:
Maintain and update the applicant tracking system File and organize candidate resumes and documents.
Reference Checks:
Conduct reference checks on selected candidates as requested by the recruiter.Document reference check results accurately.
Documentation and Reporting:
Prepare and maintain reports, spreadsheets, and other documentation related to recruitment activities.Assist in generating recruitment metrics and reports as needed.
Administrative Support:
Provide general administrative support to the recruiter.
Compliance and Records Management:
Ensure compliance with company policies and legal requirements related to recruitment and hiring.Maintain confidential records and documents in accordance with data protection regulations.
Qualifications:
Bachelors Degree in CommunicationPrevious administrative support experience, preferably in a human resources or recruitment environment.Excellent organizational skills and attention to detail.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Ability to handle confidential information with discretion.Strong time management skills and the ability to multitask effectively.
Preferred Attributes:
English Home LanguageEnthusiastic team player with a positive attitude.Adaptability to changing priorities and tasks.Strong problem-solving skills.Knowledge of recruitment and HR best practices.A commitment to maintaining a high level of professionalism.
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Our client specialises in Digital Transformation Projects and assists clients with various technologies to create new value in their business.
Assist management with the following tasks:
Office managementOffice administrationHR administrationFinance administrationProject AdministrationSales and Marketing supportStatutory ComplianceClient Contract management
Minimum requirements:
Grade 12.Office365 (Excel, Word, PowerPoint and Outlook)5 years experience in similar role.IT background essentialProfessional telephone etiquette.Client Contract administrationHR administration (experience with contractor type workers or permanent staff).Project administrationStrong accounting/finance backgroundStrong HR backgroundKnowledge of all Labour Statutory requirements.Strong written and verbal communication skills.Well presented.Strongly skilled in MSFT Office (Excel/Word/PPT)/Teams).
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KEY OUTPUTS
Clients Guests and Suppliers
Be on call for any major emergencies and immediately alert the client and Regional Touring ManagerConstantly re-evaluating internal processes, eliminating any re-work to ensure the smooth, effective and efficient functioning of the teamActively work at improving information flow to all key Suppliers via the MOSEnsure all client and/or guest complaints are replied to immediately and follow process of informing Guest Feedback and ensure Regional Manager Touring copied on all relevant correspondenceAssisting consultants in advising clients on all product related queriesActively checking the MOS on filesNegotiate preferential rates with suppliers and specialised terms for group bookingsImplement secondary buying with the groups team to increaseMust be able to do on-site inspections with Clients and assist with traveling groupsHelp prepare and support all operations of traveling filesAssist with compilation of gifting, filing, welcome notesEnsure all country travel restrictions are taken into account in planning and executing of groups travelingAssist in all administration required for adhering to travel restrictions and paperwork are in place and done for each guestEnsure administration Covid 19 protocols are in place for traveling groups
People
Managing a team of groups consultants when the G&I Sales Manager is on leave or travellingHands on management and checking of all files to ensure all quality control measures are in place and the operations of the itinerary pre trip and during trip and post trip go according to operating proceduresEnsure emergency duty reports are submitted each Monday and any issues are followed up and action taken and outcome reported to Regional Manager Touring
Finance
Ensure through strong commercial focus that all files are profitable and that margins remain in line with company guidelines and immediately bring to attention of G&I Sales Manager any errors resulting in loss of margin through consultant or supplier errorMonth end processes and procedures to be complete accurately and timeously complying too the month end time tableSupport and communicate with accounts teams to ensure debtors are collected timeously and inform Regional G&I Sales Manager, Manager Touring and Sales Director/Sales Manager of any potential bad debtBack buy opportunities are created to increase the Margins where possible
KNOWLEDGE REQUIRED
Extensive knowledge of Tourplan, alternatively, another reservations systemIn-depth geographical, logistical and product knowledg...
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*Reference: JHB005343-PC-Jh-1*
Our client in the Real Estate and Property industry is seeking an Outbound Call Centre Agent to work remotely
**Minimum requirements:
**
* Matric
* Min 2 years’ Outbound Call Centre Experience
* Own Laptop/Computer with Wi-Fi is essential
* Draw daily leads from HubSpot CRM System
* Contact property owners who are
potentially in the market to sell their property
or to create an opportunity to consider selling
their property to the company
*
Consultant: Poleen Cass - Dante Personnel Johannesburg
Apply via our website (www.dantesa.co.za)(\https:/www.dantesa.co.za\)
If you do not hear from us within 5 days, please accept that your application was unsuccessful*
R R6 000 plus Commission
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