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Administrative Assistant
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General Details
Description
Administrative Assistant
Location: Johannesburg
Please send your CV to Michelle - kindo.m@abcworldwide.com
Our client is a leading food technology company focused on the flavoring and processing of meat and plant-based “meat” products.
KEY RESPONSIBILITIES
General Administrative Tasks
- Office management and administration
- Telephonic query handling (Via WhatsApp), client liaison, assistance, problem solving and follow-up
- Presentations and reports
- Reference list of equipment
- Negotiate pricing with Overseas Supplier
- Negotiate pricing with Local Suppliers
- Updating the quoting system with new machinery and updating pricing when Price Increases are applicable.
- Supplier communications regarding Specs, Orders and new quotations.
- Procurement process assistance and administration
- Quotations management and related record keeping and administration
- Diary management and planning
Customer Orders
- Follow-up with the rep/customer for signed order and proof of payment of deposit. Equipment can only be ordered once a deposit has been received
- Prepare Indent and send to Shipping/Procurement
CGI Equipment List
- Monitoring the CGI equipment list to make sure that as equipment arrives it is moved around in good time to meet with promised delivery dates
- Follow up with the warehouse to ensure that equipment is moved as requested
- Arrange with the workshop for a technician to do the installation
- Arrange with the warehouse to deliver equipment
- Ensuring that files are up to date for Accounts to invoice – including serial numbers
REQUIREMENTS / KNOWLEDGE
- 5 + years’ experience
- Bilingual (English and Afrikaans
QUALIFICATIONS
- Grade 12
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMzYxOTM5NDc1P3NvdXJjZT1ndW10cmVl&jid=1573059&xid=2361939475
Id Subtitle 1210022043
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ABC Worldwide
Selling for 2+ years
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Active Ads378
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Responsible for the capture of orders, creating delivery notes, following up on outstanding delivery notes from projects and creating credit notes.
To manage the administration involved prior, during and after each micros project.
Responsible for sorting and filing all project documentation (sign off’s, timesheets, Delivery Notes…. etc.)
Keeping and managing all Customer’s project related files.
To ensure high quality work and customer service.
To uphold adapt it micros values and procedures.
To maintain customer success in all project administration.
Primary Responsibilities for the Role
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The purpose of Accounts Payable Clerk is as follows:
P-Card administrationProcess/post invoices and credit notesReconciliation of creditors accounts and resolving queriesPaying creditors on time (according to payment terms)Confirmation of Intercompany balancesAssist in the Employee T&E setupAdministration of Credit CardFollow up and resolve T&E Report/SystemFollow up and resolve T&E Report exceptionsPrepare T&E PaymentsReceive and verify invoices and all relevant documentation to process payments for creditorsFollow up on all missing documentationEnsure that payments have been authorizedAccording to the required financial proceduresPerform the day to day processing of accounts payable transactions according to the relevant accounting system for payment authorizationValidate, approve and post invoicesPreparation of files for payment runEnsure suppliers are paid on pre-determined termsMonitor accounts to ensure that payments are up to dateForward transfer proofs, cheques and receipts to suppliersAttend to queries from suppliers.Complete monthly reconciliations of creditors accounts to supplier statementsMaintain a current and accurate filing system for the creditors functionAssist with general administration and financial dutiesConfirmation of Intercompany balancesHighly organized, with the ability to adapt to changeEffective written and verbal communication skillsWork independently as well as in a teamAttention to DetailAbility to work well under pressure
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IT & Infrastructure
The IT Support Technician
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• • Follow through with P1/P2 escalations
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• • Asset management
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• • Schedule adherence
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Our client is looking for a Logistics Administrator to join their team.
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Our clients Property Management division requires an experienced Property Manager to join our expanding team. The successful candidate will be someone with a positive and professional work ethic with sound attention to detail. A solid working knowledge of MDA Property System (now MRI Property Central) is essential for this position.
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