Export, Customs & State Vet Administrator

Minimum Qualifications and Experience:

• Education: Matric (Grade 12) required. A Diploma or Degree in Logistics, Supply Chain Management, International Trade, Business Administration, or a related field is highly advantageous.
• Experience: Minimum 35 years of hands-on experience in export coordination, customs administration, international logistics, or freight forwarding.
• Commodity Knowledge: Direct experience handling cold chain logistics, frozen food products, or agricultural commodities is highly preferred.
• Regulatory Familiarity: Proven experience interacting with and securing certifications from South African trade and agricultural regulatory authorities:

o DALRRD / DARD (Department of Agriculture, Land Reform and Rural Development)
o BMA (Border Management Agency
o NRCS (National Regulator for Compulsory Specifications)
o PPECB (Perishable Products Export Control Board)
o SARS (South African Revenue Service - Customs division)

Technical Skills:

• Proficiency in the Microsoft Office Suite with intermediate to advanced Excel skills.
• Experience with Syspro or similar ERP enterprise software is highly advantageous.
• Deep understanding of Incoterms (2020), international shipping practices, and freight forwarding operations.

Soft Skills:

• Problem-Solving: Strong problem-solving aptitude to quickly identify, troubleshoot, and resolve complex border and clearance bottlenecks.
• Attention to Detail: High precision and methodical approach to managing complex compliance documentation, permits, and financial entry lines.
• Communication & Relationships: Excellent verbal and written communication skills. Ability to build and maintain professional relationships with state vets, external authorities, and internal traders.
• Execution & Structure: Organized, structured, and capable of managing multiple strict deadlines and tasks under minimal supervision.
• Negotiation: Strong interpersonal and negotiation skills for liaising with transporters and clearing agents regarding freight rates and service level terms.

Main Duties/Key Results Areas:
1. Customs & Clearing Administration

• Entry Processing: Check, print, and compile clearing instructions and draft entries for formal sign-off by the Customs Manager.
• Incoterm Verification: Review contract Incoterms to accurately request freight, local cartage, and/or Ex-Works (EXW) charges for precise customs valuation.
• Document Management: Upload completed trade, border, and clearing documents to the central document dashboard, ensuring correct archival in digital and physical files.
• Dashboard Upkeep: Actively update bond statuses, entry releases, and other critical clearance timelines o
  
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