Payroll Administrator

Duties:

Payroll:

Prepare and process monthly payrolls for all permanent, temporary and seasonal staff.
Verify hours worked, overtime, tips, commissions, and allowances from time and attendance systems. Capture new hires, terminations, promotions, and salary adjustments accurately.
Validate all input data before payroll runs and investigate discrepancies.
Process payroll journals for approval and posting to the general ledger.
Ensure all employee payments are released on time after appropriate approvals.
Compliance & Statutory Submissions:

Prepare and submit monthly EMP201 declarations and payments (PAYE, UIF, SDL).
Compile and reconcile EMP501 submissions bi-annually.
Administer employee deductions (medical aid, pension, garnishees, staff loans, etc.).
Reconcile payroll control accounts with the Financial Accountant monthly.
Maintain compliance with BCEA, SARS, COIDA, UIF, and related labour legislation.
Ensure all payroll changes are supported by approved documentation.

Data Integrity & Reporting:

Maintain and update employee records in the payroll system (e.g Sage VIP or similar).
Reconcile payroll reports with general ledger postings and ensure accuracy.
Generate payroll summary reports, costing by department/division, and variance analyses.
Prepare monthly leave liability and bonus accrual schedules.
Support management reporting with headcount, labour cost, and trend data.

Employee & HR Liaison:

Collaborate with HR on onboarding, terminations, leave management, and benefits administration.
Respond to employee payroll queries promptly and confidentially.
Provide payroll verification data for loan, or HR requests.
Support HR with monthly manpower, overtime, and cost analyses.
Coordinate with department managers to ensure accurate payroll inputs.

Internal Controls & Audit:

Maintain segregation of duties between HR input, payroll processing, a