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Facilities Administrator

1 day ago26 views
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General Details
Location:
Stellenbosch, Cape Winelands
Advertised By:Agency
Company Name:Job Placements
Job Type:Full-Time
Description
Responsibilities:
  • Act as the primary point of contact for all maintenance queries (telephonic, email, portal).
  • Distinguish between emergencies, routine repairs, and tenant-responsible items.
  • Create and assign Job Cards in MDA Property Manager/CAFM systems to approved vendors.
  • Proactively monitor the "Open Job Report" and escalate non-performance to the Facilities Manager.
  • Keep tenants informed of job status and provide at least 48 hours' notice for planned maintenance.
  • Create and issue POs for authorized work after verifying budget availability.
  • Invoice Processing and ensure VAT compliance.
  • Accurately code expenses to GL accounts (Opex vs. Capex) and identify recoverable costs for tenant billing.
  • Collate and validate monthly utility meter readings against historical data to identify leaks or faults.
  • Monitor and manage costs and expenses within the approved budget to support cost efficiencies and responsible financial control.
  • Administer the vetting process (CIPC, B-BBEE, Tax Clearance, Bank Letters).
  • Resolve customer queries professionally and within agreed timelines through proactive and customer-centric solutions.
  • Plan, coordinate, and support performance management and team culture initiatives while actively managing own development to improve competencies.

Requirements & Competencies
  • Matric / Grade 12 (Essential). A Facilities Management, Property, Business Administration, or related qualifications are highly advantageous.
  • 25 years experience in facilities or property administration, preferably in a corporate, real estate, or banking environment.
  • Proficiency in MDA Property Manager, MRI.
  • Proficient in MS Office (Advanced Excel, Word, Outlook).
  • Working understanding of the OHS Act and COIDA.

https://www.jobplacements.com/Jobs/F/Facilities-Administrator-1263308-Job-Search-02-17-2026-04-31-18-AM.asp?sid=gumtree
Id Subtitle 1350009804
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Job Placements
Selling for 1 year
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