Office Administrator

About the role
Office administrator will report directly to the Director, will ensures smooth daily operations by managing showroom clerical tasks, customer inquiries, and order documentation. Key duties include processing sales orders, tracking inventory/deliveries, supporting production and showroom staff, scheduling deliveries, managing customer records, and handling basic bookkeeping or invoices.

Responsibilities:

• First point of contact, receiving clients and answering to basic queries.
• Answering phone calls and social media enquiries.
• Data capturing and assisting with work proposals.
• Sales Support & Customer Service.
• Order & Inventory Management: Tracking furniture orders, coordinating with suppliers for stock levels, and capturing product specifications and pricing in database systems.
• Documentation & Logistics: Preparing invoices, managing delivery schedules, and maintaining records of sales, returns, and repairs.
• Administration & Finance: Handling basic bookkeeping (invoices, payments), managing office supplies, and overseeing staff scheduling.
• HR and Facility Support: Assisting with employee onboarding and ensuring the showroom/factory meets health and safety standards.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Someone with good communication skills.
• Good telephone etiquette.
• Basic understanding of computer skills, Microsoft office and Emails.
• Have good background or experience with numbers.
• Preferably someone who will be able to travel to our factory on a daily basis.
• Good organisational skills and adaptability.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.