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Adminstrative Assistant
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9 days ago330 views
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General Details
Location:
Advertised By:Agency
Company Name:Job Placements
Job Type:Full-Time
Description
ADMINISTRATIVE ASSISTANT
Minimum skills and experience required:
Duties and Responsibilities:
Minimum skills and experience required:
- National Senior Certificate
- Proficient in MS Office (Word, Excel, Outlook)
- Experience using Pastel Partner
- Strong organisational and time management skills
- Excellent written and verbal communication
- Attention to detail and accuracy
- Ability to work independently and support multiple team members
- Familiarity with office equipment (printers, scanners)
Duties and Responsibilities:
- Answer phone calls, welcome visitors, and manage email and written correspondence
- Maintain factory staff clock cards, submit fortnightly hours, and process leave forms (HR function handled by Head Office)
- File and track customer documentation: invoices, delivery notes, credit notes, and sales orders
- Handle supplier documents including invoices, GRVs, delivery notes, return notes, and statements (reconciling statements to invoices payments done by Head Office)
- Manage petty cash, reconcile slips, and submit month-end summaries to Head Office
- Type and email invoices; capture supplier invoices and other data on Pastel Partner
- Assist with customer queries and follow up on outstanding payments in coordination with Head Office
- Comply with policies, procedures, and statutory requirements
- Liaise with factory staff, drivers, and internal departments
- Support the Branch Manager, Financial Manager, and colleagues
https://www.jobplacements.com/Jobs/A/Adminstrative-Assistant-1242422-Job-Search-11-26-2025-04-01-18-AM.asp?sid=gumtree
Id Subtitle 1343065749
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Job Placements
Selling for 10+ months
Total Ads3.77K
Active Ads3.77K
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3.77KTotal Ads
15.98MTotal Views
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ResponsibilitiesMaintain and organise business documents, ensuring accuracy and accessibilityConduct audits of documents to verify compliance with regulations and company policiesAnalyse business processes and recommend improvements for efficiency and effectivenessPrepare reports, summaries, and presentations based on data analysis/compliance and auditsCollaborate with internal teams and associates to streamline workflow and documentation proceduresCommunicate effectively with stakeholders at all levels of the organisationUtilise Excel for data tracking, reporting, and analysisAssist in administrative tasks, such as scheduling meetings, maintaining records, and managing correspondenceTake minutes during meetings and ensure accurate documentationRequirements Bachelors degree in Business Administration, Finance, or a related field (Advantageous)Proven experience in an administrative or business analysis role or similarStrong organisational skills to maintain well-structured files, track progress, and ensure all documents are easily accessible and properly maintainedA high level of precision in reviewing and organising information, ensuring that all aspects of a task are thorough and accurateHigh level of Excel proficiency, including advanced functions (e.g., VLOOKUP, pivot tables, macros), data manipulation, and creating detailed reports or dashboards (Essential)Ability to audit documents to ensure compliance with applicable regulationsStrong problem-solving skills, analytical and risk-cautious thinkingAbility to work independently and manage multiple tasks effectivelyMust be able to understand financial terms Due to the high volume of applications received, only suitable candidates who meet the criteria of this vacancy will be contacted.
https://www.executiveplacements.com/Jobs/A/Administrative-and-Business-Analyst-Pietermaritzbu-1194756-Job-Search-06-13-2025-10-39-14-AM.asp?sid=gumtree
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