Executive Assistant

Role Overview

The Executive Assistant provides high-level, confidential administrative and operational support to the Executive CEO. This is a senior, trusted support role requiring exceptional organisation, discretion, and reliability within a high-integrity business environment.

The Executive Assistant ensures the CEO’s time, priorities, and information flow are managed seamlessly, enabling effective decision-making and execution at executive level.

This is not a junior assistant role. It requires maturity, sound judgment, professionalism, and absolute attention to detail.

Key Purpose of the Role

• Provide comprehensive executive-level administrative support to the CEO
• Manage schedules, meetings, documentation, and executive communication
• Act as a central coordination point between the CEO, internal teams, and key stakeholders
• Ensure confidentiality, accuracy, and professionalism in all executive matters

Key Responsibilities

• Manage the CEO’s diary, scheduling, and meeting coordination
• Prepare agendas, presentations, reports, and executive correspondence
• Coordinate board meetings and executive-level engagements (logistics and documentation)
• Maintain strict confidentiality of sensitive and strategic information
• Act as first point of contact for the CEO’s office
• Manage follow-ups, action items, and priority tracking
• Support executive planning, workflow optimisation, and internal coordination
• Maintain professional standards in all executive-facing interactions

Working Environment

• Office-based role
• Standard business hours (minimum 8 hours per day), with flexibility when required for executive demands
• High-integrity environment with zero tolerance for corruption or unprofessional conduct

Reporting Line

• Reports directly to the Executive CEO

Requirements

• Bachelor’s degree (BCom, BA, or BSc minimum) from a reputable university
• South African citizen
• Fluent in English (spoken and written) and Afrikaans (spoken)
• Strong computer literacy: Word, PowerPoint, Excel, database software
• Professional, disciplined, and reliable
• Driver’s license advantageous but not mandatory
• No travel required

Competencies & Personal Attributes

• Highly organised and detail-driven
• Discreet, ethical, and trustworthy
• Calm, composed, and professional under pressure
• Assertive yet people-focused
• Reliable, responsible, and disciplined
• Presentable and articulate
• Non-smoker preferred

Package

• Competitive salary package
• Medical Aid, Pension, and other benefits