Key Responsibilities

• Ensure the office is always "visitor ready," maintaining a clean, orderly, and professional environment.
• Maintain an updated shopping list of office necessities and monitor stock levels.
• Order office supplies weekly or as needed to ensure operational continuity.
• Act as the primary liaison with the landlord for all building and maintenance matters.
• Ensure the organization maintains appropriate and upâ??toâ??date insurance (general, office contents, liability, etc.).
• Maintain an upâ??toâ??date supplier list and ensure all vendors meet company requirements.
• Answer and manage incoming external phone calls, directing queries appropriately.

• Support daily operational workflows and processes to ensure business efficiency.
• Collaborate with internal teams to ensure seamless dayâ??toâ??day operations.

• Support or lead project coordination, including task tracking, timelines, and deliverables.
• Plan, organize, and execute internal and external events, meetings, workshops, and functions.

• Take formal minutes during meetings and ensure accurate, timely distribution.
• Assist with documentation, filing, scheduling, and general administrative duties.