Debtors Administrator

REQUIREMENTS

• 23 years experience in a similar role
• Finance or Accounting qualification/certification will be advantageous
• Solid understanding of core accounting principles
• Proven experience handling high-volume sales order processing
• Intermediate proficiency in Microsoft 365 (Excel, Outlook, Word)
• Experience working on ERP and recognised accounting systems
• Prior exposure to debtors/accounts receivable processes (beneficial)
• Strong numerical aptitude and accuracy
• Excellent written and verbal communication skills in English
• High level of confidentiality, integrity, and professionalism

DUTIES

• Retrieve customer purchase orders from the ERP system for sales order processing
• Match and allocate suppliers to customer purchase orders (CPOs)
• Request updated CPOs where discrepancies exist between PO and sales order
• Apply and allocate correct foreign exchange (FEC) rates
• Capture and process sales orders accurately and timeously
• Convert sales orders into order confirmations
• Generate invoices for all customer deliveries
• Monitor credit limits and ensure breaches are managed appropriately
• Conduct credit checks, including bank code verification for new accounts
• Process daily receipts and manage overdue account follow-ups
• Respond to and resolve queries relating to outstanding invoices
• Reconcile manual deliveries against invoiced transactions
• Verify FEC rates prior to final invoicing
• Run monthly statement cycles and ensure all invoices reconcile to statements before distribution
• Provide copies of invoices and proof of delivery when requested
• Prepare documentation for legal escalation of long-outstanding accounts (under guidance of FM/FD)
• Maintain and update accounts receivable records accurately
• Process current account transactions
• Assist with statutory submissions and audit requirements
• Perform monthly reconciliations between sub-ledgers and control accounts, including month-end journal processing
• Assist with EMP201 and VAT201 submissions
• Ensure proper filing and organisation of financial records and correspondence
• Identify opportunities for process improvements and cost efficiencies
• Contribute actively to operational improvements and business initiatives

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.