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Project Coordinator and Office Administrator

9 months ago572 views
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General Details
Location:
Adelaide, Eastern Cape
Advertised By:Agency
Company Name:Executive Placements
Job Type:Full-Time
Description
Duties & Responsibilities:
 Office Administration:
  • Clerical duties such as answering phone calls, responding to emails, and preparing documents (office correspondence, memos, presentations)
  • Bookkeeping tasks such as following up on supplier invoices and comparing them against purchase orders
  • General office data capturing, scanning, and filing
  • Monitoring the Time and Attendance system for completeness
  • Overseeing housekeeping and cleaning of the office
  • Update and maintain inventory levels of office, laboratory, and pilot plant consumables
  • Submit weekly timesheets for temporary staff
  • Assist with new vendor applications and maintenance of vendor management systems at clients
  • Assist in keeping the Weekly Management tracker up to date

Project Support
  • Assist with new project setup by creating a new project setup checklist and making sure this is completed for all projects
  • Assist in maintaining the testing and resource schedule
  • Monitor sample receiving and capture details and mass timeously
  • Review test packs and log sheets for completeness before assisting with data capturing, scanning and saving log sheets, and filing paper test packs and log sheets
  • Assist with sample dispatching to suppliers for external tests/ analysis by confirming scope, creating POs and transmittal notes, and arranging transport
  • Record sample dispatches on the Sample Dispatch Tracker, monitor, and follow up on progress based on expected completion dates
  • Capture external test/ analysis results, save, and file external reports
  • Assist in ensuring Standard Operating Procedures are compiled for each task, signed off, and maintained

Health and Safety
  • Ensure first aid boxes are complete and comply with regulations
  • Ensure First Aider certification is maintained and recertifications are scheduled before expiry
  • Assist the Managing Director in completing the companys Safety File and keep the safety file up to date
  • Arrange annual medical evaluations for employees

https://www.executiveplacements.com/Jobs/P/Project-Coordinator-and-Office-Administrator-1200703-Job-Search-07-07-2025-04-03-33-AM.asp?sid=gumtree
Id Subtitle 1329134284
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Executive Placements
Selling for 1 year
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