Stock Administrator

Main Duties / Responsibilities

• Follow up with cold stores to collect outstanding documents.
• Handle cold store and internal department queries, with support from the Financial Controller and Manager when needed.
• Update inventory costs weekly and ensure pricing is accurate and reasonable.
• Balance cold store reports twice a month, fix any differences, and report discrepancies.
• Prepare daily and weekly inventory movement reports.
• Capture GRNs, stock transfers, and stock adjustments on Syspro.
• Maintain Excel stock sheets and confirm transactions on StockPro.
• Use internal stock systems to capture information, confirm transactions, update costs, balance stock, and manage stock reservations.
• Assist with any other related tasks when required.

General Responsibilities

• Complete additional tasks assigned by management.
• Follow all Health and Safety regulations.
• Keep company information confidential.
• Follow all company policies and procedures.
• Be flexible and assist where needed as the role evolves.
• Support a positive, diverse, and inclusive workplace.
• Continuously improve your skills and participate in training where possible.

Minimum Requirements

• Matric certificate.
• ±5 years experience in administration or bookkeeping.
• Experience with reconciliations.
• Stock control experience is an advantage.
• Computer literate (Microsoft Office).
• Syspro experience is an advantage.

Required Skills

• Able to work independently and provide regular feedback.
• Strong administrative skills.
• High attention to detail and accuracy.
• Good planning and organisational skills.
• Able to follow instructions.
• Good communication skills (email and telephone).
• Professional email etiquette.