Please note that our Terms of Use and Privacy Notice are applicable.
On Promotion in Jobs
Filter & refine
Clear All
Suggested
Results for secretary jobs in Jobs in Southern Suburbs
SavedSave
Position:
Medical Secretary/ReceptionistHours:
Monday to
Friday
08:00 to 17:00.Salary: Negotiable with Experience
The employee’s responsibilities (tasks), will include,
but is not limited to the following in a very busy and well established Urology Practice:
Answering telephones/managing appointments & other receptionist duties when requiredLiaising with patients, doctors, hospitals, and about
clinical matters as neededReceipting/taking payments from patients.Compiling Day SheetsCompiling Theatre ListsReading and responding to correspondence and emails
dailyBilling and receipting electronically for patients who
pay in the rooms.Liaising with medical aids on all matters related to
the Practice.Motivations for PMB claims and other related
correspondence/documentation.Filing of all necessary documentation.Any other task that may be related to the job.You must have experience and must be computer literate as we are a paperless practice.Please email your CV & salary expectation to: samantha@capeurology.co.za
17d
Ads in other locations
1
SavedSave
*Secretary to MD and Partners*
My client, a well-known Accounting and Auditor firm, is based in Stellenbosch.
This position is suitable for a professional and presentable person with exceptional secretarial, communication, linguistic, time management, and pro-active problem-solving skills.
This exciting opportunity entails advanced secretarial duties, ad-hoc responsibilities as well as providing general secretarial and administrative support to the Directors/Partners of the business. Sound relations with clients need to be maintained and grow. Scheduling and all other arrangements (appointments scheduling with clients, travel, and accommodation) need to be carried out.
*Key Responsibilities*
* Handling incoming calls, assisting clients with queries, taking messages
* Diary management for Directors and Partners
* Arrange meals for LDP’s management during meetings
* Incoming and outgoing post management
* Preparation of documents for clients, confirmation letters, factual finding reports, letters of good standing
* Archiving of documents
* Travel arrangement, including flights, transport, and accommodation
* Assistance to other departments, including client acceptances, letters of appointment, and assisting at reception when needed
* Other duties will include:
* Timesheets
* Processing of expense claims on ProfCost
* Processing of Auditing and Accounting fees on ProfCost
* Collecting and delivering documentation when needed
* Editing of statements on PDF as requested
* Signing of statements and tax letters
* Boardroom bookings
*Key Requirements:*
* Relevant Tertiary (secretarial) qualification
* 3 years’ experience as a secretary
* Valid Driver’s License and own vehicle
* Solid knowledge of MS Office (especially Word and Excel)
*Competencies:*
* Planning and organising
* Work under pressure
* Client orientated
* Must be able to work in a team
* Accuracy
Should you not receive feedback within one week of the closing date, consider your application unsuccessful.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzcxNDkzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1268516&xid=1555_71493
2y
1
*Governance Associate: Compliance Control Assistant – Cape Town, Western Province *
*Competitive Package on Offer!*
*Our client, a Global Investment firm* is currently expanding and growing their in-house Legal, Governance and Compliance team and is offering this exciting career opportunity.
You have the ability to convey information clearly and concisely, the ability to plan and prioritise effectively, pay strong attention to detail, carry oneself and your functions with integrity together with possessing active listening and solid interpersonal skills
*Key Duties and Responsibilities:*
*Governance Board and sub-committee management**:*
* Manage the appointment, resignation and removal of Directors and sub-committee Members
* Prepare and file specific resolutions, ordinary resolutions, and Directors’ (round robin) resolutions
* Schedule meetings of the Governance Board and sub-committee, including preparing the agenda, meeting material and minutes
* Update Charters as required
* Maintain governance registers
* Corporate Secretarial support
* Execute and maintain all required official corporate filings according to applicable laws and regulations
* Draft resolutions, notices, proxy forms and agendas for meetings
* Maintain minute books (including record of resolutions etc.)
* Maintain all statutory registers and check quorum at meetings
*AML/KYC support**:*
* Maintain KYC information
* Prepare responses to AML/KYC requests
* Assist the KYC team with KYC process
* Implement processes or systems to ensure good corporate governance and ongoing compliance with legislation.
* Creating new legal international entities
* Arranging approval of deed of Incorporation, resolutions
* Liaising with bank to open bank accounts
* Liaising with tax advisor to ensure VAT and other Tax registrations
*Qualifications and Experience required**:*
* *BCom Hons, Business Science, LLB or relevant degree*
* *A minimum of 5 years relevant work experience gained within financial services industry with exposure to a compliance environment*
* Proven drafting and minute taking skills
To apply for this role, please contact *Nicole Spamers: *(nspamers@elev8recruitment.co.za)(mailto:nspamers@elev8recruitment.co.za)and *Andrea Jones: *(ajones@elev8recruitment.co.za)(mailto:ajones@elev8recruitment.co.za)
*Please Note: *Only shortlisted candidates will be contacted and should you not hear from us within two weeks, then please consider your application unsuccessful.
Governance, Associate, Compliance, Control, Assistant, Law Degree, LLB, Business Science, Financial services, Compliance, drafting, minute taking
Governance, Associate, Compliance, Control, Assistant, Law Degree, LLB, Business Science, Financial services, Compliance, drafting, minute taking
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzI2OTgyX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1192778&xid=1555_26982
2y
1
SavedSave
Minimum requirements: Matric is essentialA post-matric qualification would be beneficialAble to work in a fast and high-pressured environmentAble to handle large volumes of filesExcellent communicator and team player Consultant: Stephnie Taljaard - Dante Personnel Cape Town
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzEwMTg3Nl9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1267309&xid=1109_101876
2y
1
SavedSave
Parvana Strategic Sourcing has established itself as a leading provider of permanent and temporary recruitment services to the South African, European and UK marketplace. In addition to this we have enjoyed considerable success in Australia and other part
*Role Responsibilities:*
* Welcoming visitors
* Manage meeting room bookings and all related ad hoc aspects
* Deal with couriers and stationery deliveries
* Organising visitor parking
* Assist with ad hoc duties as the position requires
* General administrative secretarial duties
* Client liaison
* Travel arrangements as required
* Diary management
* Assist with ad hoc duties as position requires
*Preferred Qualifications:*
* Diploma in Office Administration (advantage)
*Relevant Skills / Experience:*
* 4 years Reception/Office Admin experience
* Proficient in Microsoft Outlook, Word, Excel
* Excellent Communication Skills
* Excellent Interpersonal Skills
* Ability to multitask
PS Even if you feel you dont have all the skills listed or if this spec isnt what you are looking for, feel free to send your CV as we probably have other opportunities that could interest you. For a more comprehensive and updated list of opportunities that we have on offer, do visit our website - (www.parvana.co.uk)(http://www.parvana.co.uk)
Receptionist, Office Admin, Admin
Receptionist, Office Admin, Admin
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzI2MDk0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1191303&xid=1555_26094
2y
1
SavedSave
Cape Town - R15000 - R22000 per month CBD Litigation secretary needed for the well-established firm within Family Law, Estates, civil etcMatric essential8 to 12 years experience as litigation secretary essentialGhost Practise essential
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUwNjExX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1191079&xid=1266_50611
2y
1
Governance Associate: Compliance Control Assistant Cape Town, Western Province Competitive Package on Offer! Our client, a Global Investment firm is currently expanding and growing their in-house Legal, Governance and Compliance team and is offering this exciting career opportunity.You have the ability to convey information clearly and concisely, the ability to plan and prioritise effectively, pay strong attention to detail, carry oneself and your functions with integrity together with possessing active listening and solid interpersonal skillsKey Duties and Responsibilities: Governance Board and sub-committee management : Manage the appointment, resignation and removal of Directors and sub-committee MembersPrepare and file specific resolutions, ordinary resolutions, and Directors (round robin) resolutionsSchedule meetings of the Governance Board and sub-committee, including preparing the agenda, meeting material and minutesUpdate Charters as requiredMaintain governance registersCorporate Secretarial supportExecute and maintain all required official corporate filings according to applicable laws and regulationsDraft resolutions, notices, proxy forms and agendas for meetingsMaintain minute books (including record of resolutions etc.)Maintain all statutory registers and check quorum at meetings AML/KYC support : Maintain KYC informationPrepare responses to AML/KYC requestsAssist the KYC team with KYC processImplement processes or systems to ensure good corporate governance and ongoing compliance with legislation.Creating new legal international entitiesArranging approval of deed of Incorporation, resolutionsLiaising with bank to open bank accountsLiaising with tax advisor to ensure VAT and other Tax registrations Qualifications and Experience required : BCom Hons, Business Science, LLB or relevant degree A minimum of 5 years relevant work experience gained within financial services industry with exposure to a compliance environment Proven drafting and minute taking skillsTo apply for this role, please contact Nicole Spamers:
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc0NTM4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1190641&xid=1109_74538
2y
1
MAY 2024 classes will be available to teach people with a passion for the Administration of Deceased Estates. starting at the Roots of how to collect required docs, report estates to the Master of High Court, drawing up a Power of Attorney. Proceeding to write to institutions, advertising, to the stage of drawing up the First & Final Account. a second course will follow with the different scenarios of estates, the laws thereof and the finalisation of the estates. Small classes, 5 people max. We are also considering doing classes over the weekends. WhatsApp 0724333099
1d
SavedSave
Our company is growing rapidly and is seeking a Junior OfficeAdministrator. We look forward to reviewing your resume.Duties and Responsibilities:- Preparing, organising and storing information in paper and digital form- Dealing with queries on the phone and by email- Greeting visitors at reception- Arranging post and deliveries- Taking minutes at meetings- Typing up letters and reports- Updating computer records- Printing, scanning and photocopying- Ordering office supplies- Maintaining office systems- Liaising with Staff, suppliers and contractorsQualifications and Additional Skills Required:- Strong communication skills (written and verbal)- Must be able to work at and utilize all necessary functions of a computer in order to complete all essential duties and responsibilities- Ability to adhere to deadlines and execute on tasks and handle multiple assignment s in a fast-paced environment- The ability to use your own initiative to solve challenges- Organisational skills with high attention to detail- At least 1 - 2 year working experience as an Assistant, Secretary, Clerk
4d
1
SavedSave
Secretary wanted for busy mechanical workshop. Must have secretarial experience. Pastel experience preferably. Good with computers ( email / excel / word / pastel ). Must be great with clients and eager to learn
Email CV to estiturck@gmail.com
4d
1
FUNCTION
Our client is looking for an enthusiastic and business-oriented person who is willing to coordinate and to administer the applications for Fairtrade Certification of companies in assigned countries in Africa and provide administrative support to the team. Internal and external customer service is a priority for this applicant. Attention to detail, willingness to learn and work in a team are essential assets in this position. The person will be part of a dynamic and multi-cultural team which is responsible for the certification of Fairtrade customers in Africa.
CORE RESPONSIBILITIES
Manage all new applications for certification from French-speaking producers and traders in AfricaSupport the certification staff in data management and communication tasks and other tasks as neededMaintain the company’s database for the regions and produce the necessary reports out of the databaseManage the practicalities of the officeCommunicate with customers and answer queries on the work of the companyLiaise with other applications and certification staff in the global company
TASKS
Prepare and send application packages and invoices to applicantsAccept and process all new applicationsCommunicate with applicants and staff to facilitate a smooth applications processCapture data on applicants and other clients in the company’s databaseUpdate data in the database and produce reports out of the databaseAssist with invoicing and follow-up on paymentsGeneral communication with third partiesAssist Analysts and the Regional Manager to keep Certification documents and filing systems including auditor information in orderManage distribution and filing of physical documentsManage relevant databases, ensure information is up to date and completeSupport the Certification team by updating information in the databases, according to relevant work instructionsContinuously improve procedures, formats and toolsAssist with office management and liaison with service providersManage the practicalities of the officeAssist the Analysts and the Regional Manager in liaison with subcontracted auditorsOther relevant tasks as requested by line manager
REQUIRED QUALIFICATIONS
Post-Matric Qualification or at least three years’ work experience in office management; administration; communications; secretarial services; data management; (or the equivalent)Fluent in English and French oral and writtenPermission to work in South AfricaExcellent interpersonal and organizational skills with the ability to prioritize work and assist more than one colleagueA pro-active, hard-workin...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS85OTU5MTkzNj9zb3VyY2U9Z3VtdHJlZQ==&jid=1183433&xid=99591936
5d
1
CANDIDATES NEAR HOUT BAY PLEASE
NO LONG COMMUTS ACCEPTED
Client correspondence
Answering the phone and speaking to new incoming clientsEmailing clientsRequesting documentation from clientsFollowing up with clients (payment, documentation, clarifying information)Setting up new client profilesWelcoming clientsUpdating WebsiteSecretary work
Consultations
Setting up consultation with clientsSetting up video conferenceManaging the schedule of the head of the officeTaking notes during consultationsPreparing summaries and opinions
Miscellaneous
Getting quotes for suppliers in officeContacting companies and putting job in motionChecking invoices + ensuring paymentPersonal organisation tasksReview of English opinionsAttending to CBD programsXero (Accounting)Daily capturing of invoices and related correspondence with client.Reconcile interim accounts and salary and TAV control accountsCapture all monthly payroll for clientsCheck P&L and balance sheet for all clients
Sars and Tax
Check efiling daily for correspondenceAssist Herr Steiner with income tax schedule and filing tasksRequest documents from clients when necessaryAssist with verifications of returns and supporting documentsRegister new clients to Efiling profileLiaise with SARS when issues ariseSetting up eFiling profiles and registering of clientsResearch on technical questions and opinionsPhoning SARS, correspondence, and sortingPreparation of Tax Returns relating mainly to Rental income
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83NDc2ODI0NjQ/c291cmNlPWd1bXRyZWU=&jid=1494865&xid=747682464
5d
1
SavedSave
12 Months limited contract with 6 months’ probation
Responsibilities
Supporting the Regional/International Sales Manager in his selling activitiesFreight calculation and brokerageEntering, processing and billing of customer ordersEnsuring the execution and dispatch of orders on schedule (in coordination with logistics and customers)Customer interaction with regards to order processing and dispatchCustomer and other IT data maintenance in the various system platformsDocument filing and administrative as well secretarial tasks in the internal sales office
Qualifications
MatricRelevant Tertiary Education is an advantageSales or Admin experience is an advantageExcellent English skills, Afrikaans is an advantageWillingness to work in a fast-paced, customer facing environmentAbility to organize, prioritize and effectively multi-task daily and meet deadlinesAssertive, confident and clear communicator – via e-mail, phone and face-to-faceHighly proficient with desktop applications such as Adobe Acrobat Professional, MS Office, and Internet Explorer including an ability to learn new IT systemsMust have valid state driver’s license
Benefits
Competitive compensationAttractive sickness and vacation arrangementsCareer path opportunities for top performers in a growing industry
Should you meet all the requirements and wish to apply, please send your latest CV, qualifications and motivation to diane@abcworldwide.com
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83MzU2NTQ4NDI/c291cmNlPWd1bXRyZWU=&jid=1325687&xid=735654842
5d
1
SavedSave
Location: South Africa (Cape Town)
Position: 12 month limited contract
Please forward your CV to Michelle – kindo.m@abcworldwide.com
Introduction
For supporting our growing business, we are looking for a Supply Chain & Sales Administrator reporting to our Office Manager in Cape Town.
Responsibilities
Purchase order placement and incoming goods receipt recording
Interacting with suppliers regarding scheduled deliveries and purchase price validation
Interacting with logistics companies regarding delivery processing and documentation
Incoming and outgoing freight calculation and brokerage
Preparation of quotations, client follow up, product and stock consulting and order confirmation to
clients.
Supplier and customer data maintenance in the various system platforms.
Entering, processing, and billing of customer orders
Ensuring the execution and dispatch of orders on schedule (in coordination with logistics and
customers)
Document filing and administrative as well secretarial tasks in the internal sales office.
Qualifications
Matric
Relevant Tertiary Education is an advantage.
Sales or Admin experience is an advantage.
Excellent English skills, Afrikaans is an advantage.
Willingness to work in a fast-paced, customer facing environment.
Ability to organize, prioritize and effectively multi-task daily and meet deadlines.
Assertive, confident, and clear communicator – via e-mail, phone and face-to-face
Highly proficient with desktop applications such as Adobe Acrobat Professional, MS Office, and
Internet Explorer including an ability to learn new IT systems.
Must have valid state driver’s license.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDYzMzA0NTc0P3NvdXJjZT1ndW10cmVl&jid=1489652&xid=3463304574
5d
1
SavedSave
Killarney Gardens – R15K – R20K CTC per month
Are you currently a successful Personal Assistant responsible for monthly reports, looking for a change of scenery?
My client, an International developer of packaging solutions for the past 15 years, is looking for a PA to, apart from normal PA duties, be responsible for the compiling of all monthly financial reports.
You may be the successful candidate to join the Killarney Gardens team to do time and daily management, schedule meetings, do correspondence, answer phone calls, take notes, send emails, organise events, etc. on behalf of the manager if you:
Have a proven track record (at least 3 years) as a PA or Secretary.Are diligent, accurate and 100% reliable.Have at least Grade 12 with mathematics as subjectAre well organized & level headedHave above average knowledge and experience of MS Office, specifically Word and ExcelHave the personality attributes and organisational skills typically associated with successful PAsHave excellent bilingual (English & Afrikaans) communication skills (verbal & written).
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTA0MTE4NzgyP3NvdXJjZT1ndW10cmVl&jid=121238&xid=3904118782
5d
1
SavedSave
The Company currently has a vacancy for a reliable, attentive to detail and, efficient individual to join the Buying/Sales team. The successful candidate should have in-depth understanding of all administrative procedures and processes required in order to ensure the smooth operational running of the department. Duties and responsibilities include:
Work closely with the Buying department and Management to plan, coordinate and deliver quality customer serviceManaging verifying, updating and maintaining customer/dealer information and related documentationManaging customer collection process and keeping the customers abreast of any changesLiaising with customers/dealers daily with any price changes and assisting with quotationsLiaising with various internal departments such as Payments, the Cash office, Production and the transport division to ensure the smooth flow of operationsScreen new leads – determine viability or make recommendationsHandle and seek to resolve any load queriesManaging daily capturing and distribution of tonnage reportsMaintaining multiple administrative tasks e.g. typing letters, creating and maintaining spreadsheets, extracting reports and information on various office packagesReviewing and managing office systems to efficiently deal with the paper and process flow of the Buyers/Scrap Metal Representatives and the departmentAdhoc duties include verifying time and attendance, drafting, verifying and editing departmental documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system
Qualifying Experience:
Grade 12 or equivalentSecretarial/Office Administration course Diploma/ CertificateAt least 5 - 8years’ experience in a similar roleBackground in sales administration environment is preferredCustomer service orientatedKnowledge of commodities
Qualifying Attributes
Strong telephonic etiquetteExcellent planning, organisational, and decision-making skillsExcellent oral and written communication skills on all levelsProfessional attitudeConfidentiality, tact and discretion essentialComputer Literacy viz. Microsoft Office SuitAbility to work within a team and independentlyAbility to multi-task and manage demanding workload in a pressurised environmentDisplay a professional work approachLogical and detail orientated methodologiesExcellent standards in executionExcellent problem solving skills coupled with the ability to think on your feetCommitment to a strong business ethic and integrity
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yNjYyMDgyNDIwP3NvdXJjZT1ndW10cmVl&jid=1555871&xid=2662082420
5d
1
SavedSave
CLINIC ADMINISTRATOR - CAPE TOWN
Job description:
The Company Clinic currently has a vacancy for an experienced, attentive to detail and, efficient individual to join their team. The successful candidate should have sufficient understanding of all administrative procedures required in order to ensure the smooth operational running of the clinic.
Duties and responsibilities include:
Work closely with Medical staff to plan, coordinate and deliver quality healthcare servicesScheduling and diary management of nursing staff in terms of consultations with internal staff members for various Occupational & Primary Healthcare needsMaintaining schedules of legislative medical requirements in terms of annual and periodic medicals for the relevant staff membersCreate, prepare, update and maintain patient foldersComplete and submit WCA/COIDA claim formsKeep detailed records of, order and maintain all medical supplies as well as medicationManaging the reception area, welcoming patients, taking/diverting calls, managing queries.Liaising with external service providers i.e. optometrists, pathology services, specialists, hospitals, pharmacies, public clinicsMultiple administrative tasks e.g. typing referral letters, creating and maintaining spreadsheets and information on various office packagesDevising and maintaining office systems to efficiently deal with the paper and process flow of the clinicAdhoc duties include filing, verifying time and attendance, drafting, verifying and editing clinical documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system
Qualifying Experience:
Grade 12 or equivalentSecretarial/Office Administration course Diploma/ CertificateAt least 5 - 8 years’ experience in a similar role
Qualifying Attributes
Excellent planning, organisational, and decision-making skillsExcellent oral and written communication skills on all levelsProfessional attitudeConfidentiality, tact and discretion essential when dealing with peopleComputer Literacy viz. Microsoft Office SuitAbility to work within a team and independentlyAbility to multi-task and manage demanding workload in a pressurised environmentDisplay a professional work approachLogical and detail orientated methodologiesExcellent standards in executionCommitment to a strong business ethic and integrity
Job title: Clinic Administrator
Reporting to: Healthcare Coordinator and Divisional Director
Job type: Permanent position
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83NjQyMTI4MDA/c291cmNlPWd1bXRyZWU=&jid=1691518&xid=764212800
5d
1
SavedSave
Our client is looking for an Admin/Finance Controller to join their team.
Duties and Responsibilities:• Reporting to senior management and performing secretarial and administrative duties.• Typing, formatting, and editing reports, documents, and presentations.• Entering data, maintaining databases, and keeping records.• Liaising with internal departments, answering calls, and making travel arrangements.• Managing internal and external correspondence on behalf of senior management.• Scheduling appointments, maintaining an events calendar, and sending reminders.• Copying, scanning, and faxing documents, as well as taking notes.• Preparing facilities for scheduled events and arranging refreshments, if required.• Ordering office supplies and replacements, as well as managing mail and courier services.• Observing best business practices and etiquette.
Key Skills• Advanced typing, note-taking, recordkeeping, and organizational skills.• Ability to manage internal and external correspondence.• Working knowledge of printers, copiers, scanners, and fax machines.• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.• Excellent written and verbal communication skills.• Exceptional interpersonal skills.
Job Role: Personal Assistant
Industry: Other
Salary: Negotiable
Required Skills
3 Years of Experience
Qualifications
• High school diploma or GED.• Certification in secretarial work, office administration, or related training.• 1-2 years of experience as a personal assistant would be advantageous.• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81Mzk0MTMxMzM/c291cmNlPWd1bXRyZWU=&jid=375919&xid=539413133
5d
1
To provide operational support to the CEO of the company.
Key Responsibilities:
Office Management / Administration
Provide administrative support, including answering phone calls, responding to emails and drafting correspondenceManage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etcEnsure that invoices are paid on timeMaking all necessary travel arrangements (both domestic and international)Completing international visa application formsScheduling meetingsSet up board meetings and supplying of snacks
Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevantAccurate record keeping and filing of various documents, correspondence, etc.Maintaining merchandise stock recordsPurchasing and ordering of stationary and other necessary office suppliesEnsure that all vehicles’ licenses and services are up to dateManage the driver and cleaner
Property Management
Management of short-term rentals (AirBnB)Maintain the property calendar and schedule appointments and meetings with clients, contractors, and tenantsAssist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)Marketing of properties on different platforms
Skills
Proactive and independent working styleStrong organizational and time management skills, with the ability to multitask and prioritize tasks.A level of flexibility required in approach and working hours in line with the Executive PA deliverablesMaintain professionalism when dealing with internal and external stakeholdersAttention to detail and a high level of accuracy.Proficiency in Microsoft Office suite
Valid Driver’s License and own a reliable vehicleAbility to adapt quickly to new and changing situations and requirements
Discretion and confidentiality in handling sensitive information.Strong verbal and written communication skills (English & Afrikaans)
Qualifications
Grade 12 or equivalent qualification.A Tertiary qualification in social media, secretarial, business administration and / or property management would be advantageous....
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82MjAwMTgxMTY/c291cmNlPWd1bXRyZWU=&jid=1584150&xid=620018116
5d
1
SavedSave
Our client a well-established accounting firm in Caledon, with a large client portfolio is looking for an Article Clerk (SAIPA). They offer a wide range of services to clients including accounting, taxation, estate planning, corporate secretarial services and a commercial advisory service.
Kick off a successful career in finance by joining an established firm that genuinely values its task of developing and mentoring future leaders. Dont limit yourself to specific industries, choose to join a well-established medium sized firm that will offer you a broad range of exposure to large businesses in various industries.
Responsibility:You will be trained to do the following:
Capture transactions in accounting records
Perform reconciliations
Perform bookkeeping to balance sheet
Interpreting clients accounting records and compiling financial statements (IFRS for SMEs) Perform tax calculations and complete tax returns
Complete VAT returns
Assist accountants with various client matters, including administrative work
Resolve queries
Education:
Matric
B.Com / B.Acc (Accounting) / B.Compt Degree
Currently completing degree – Dec 2023
MS Office (Word, Excel, Outlook)
No experience required
Client is in the following area: Caledon
Skills:
Good communication skills and able to work well with a diverse team (Afrikaans & English)
Overtime will be required from time to time to meet client deadlines
Deadline orientated and work well under pressure
Attention to detail
Excellent time management skills
When applying please include all relevant documents / academic transcripts. Trainee Clerkship positions available now and January / February 2024, if you are eager to kick-start your career in the financial arena, apply today still!
If you are interested in this opportunity, apply with your most recent resume & supporting documents.
Please note should you not receive a response from us within 7 working days; kindly consider your application unsuccessful. We wish you all the best.
Salary: R12 000 - R10 000 NegConsultant Name: Pieter Van Gent
5d
Save this search and get notified
when new items are posted!