Legal Coorindator

Overview

To ensure efficient and effective legal administrative support to the Legal Counsel for maximum output in the delivery of legal services and to act as an intermediate between the Legal Division and Internal / External contacts.

Responsibilities



Annual Budget Preparation and Submission
In consultation with the Legal Counsel, ensure that the Legal Department Budget is prepared, kept up to date and submitted in line with their timelines;
Preparation of Budget/Reports presentations where required


Provide Efficient Support to Ops Legal
Collating and preparing information and files ahead of meetings Complying with GBI’s Standard Operating Procedures)
Manage selected legal matters under guidance of the Legal Counsel
Take responsibility for and ownership of certain matters being run by external attorneys
Accurately drafting correspondence and agreements meticulously in the correct company format
Ensure that all correspondence and agreements are accurately filed
and conveniently located
Proactively discern priority of tasks, focus on high priority tasks first
Prepare and format documents and presentations as required
Ensure management of contract completion up to signature stage


Contracts Library ("ACL")
Managing (tracking and obtaining) signed original agreements
Uploading to the ACL library and speedily close legal matters
Attending to ACL alerts under the guidance of the Group Ops Legal Counsel/GBI team
SA Ops Tracker
Complete management (including creating hard copy and electronic), updating and maintaining of SA Ops legal tracker for Gqeberha and East London


General Legal
Manage allocated legal matters from inception to resolution while applying sound discretion as to when escalation to Legal Counsel is necessary
Communicating with internal clients and assisting Legal Counsel in evaluating and analyzing needs related to particular matters
Preparing and disseminating standard form documents (CDA''s, credit applications, Service Level Agreement, addenda etc.) draft advice and reports for use by the business and negotiating comments from third parties with supervision of Legal Counsel
Take responsibility for development of, and addition to, Template Agreement Register under supervision of Legal Counsel
Assisting in research activities, document gathering, investigations and initial drafting of responses to legal inquiries and demands


Skills Required

Background/experience
Grade 12
Paralegal Qualification
Proven track record as a senior legal secretary and typist
5 years ’ experience in similar function
Relevant experience in a commercial legal practice or high paced corporate environment essential


Specific job skills
Familiarity with legal terminology
Excellent legal secretarial and administrative skills
Advanced PC literacy on all MS Word app