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Job Specification: Executive Personal Assistant to the CEO – ConstructionPosition TitleExecutive Personal Assistant (Executive PA) to the CEOIndustryConstruction / Infrastructure / Property DevelopmentReports ToChief Executive Officer (CEO)LocationHead Office (national exposure; occasional travel required)Role PurposeThe Executive Personal Assistant to the CEO provides strategic, operational, and administrative support within a fast-paced construction environment. This role extends beyond traditional PA duties and requires a solid understanding of the construction industry, enabling the Executive PA to confidently act as a first point of contact, assist with operational matters, and resolve issues when the CEO is unavailable.Key Responsibilities – Executive & Strategic Support- Act as a trusted right-hand to the CEO.- Manage the CEO’s diary, priorities, meetings, and travel arrangements.- Prepare briefing packs, reports, and presentations for executive and board meetings.- Anticipate CEO requirements and proactively manage deadlines.- Track strategic actions, follow-ups, and commitments.Key Responsibilities – Construction & Operational Support- Maintain a working knowledge of construction projects, site operations, and terminology.- Act as liaison between the CEO and operational, project, and commercial teams.- Assist in addressing operational queries when the CEO is unavailable.- Understand key project risks and operational pressures.Key Responsibilities – Problem Solving & Decision Support- Handle day-to-day issues confidently in the CEO’s absence.- Gather information, assess risks, and propose solutions.- Prioritise urgent matters and escalate where required.- Ensure continuity of leadership communication.Key Responsibilities – Stakeholder & Communication Management- Serve as a professional first point of contact for stakeholders.- Communicate on behalf of the CEO with authority and discretion.- Manage sensitive and confidential information.- Coordinate communication across departments and projects.Key Responsibilities – Administration & Governance- Manage confidential correspondence and executive documentation.- Maintain structured filing systems.- Support governance processes and executive reporting.- Assist with board packs, minutes, and communications.Key Responsibilities – Coordination & Follow-Up- Track executive actions and project updates.- Ensure follow-through on decisions.- Coordinate cross-functional inputs.- Flag risks or delays proactively.Qualifications- Qualification in Business Administration, Office Management, or Project Management.- Construction-related exposure or qualification advantageous.Experience- 5–8 years’ experience as an https://www.jobplacements.com/Jobs/P/Personal-Assistant-to-CEO-1251304-Job-Search-01-14-2026-02-00-49-AM.asp?sid=gumtree

Job Placements

Kensington

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Main Purpose of Job:The Personal Assistant (PA) to the Group CEO will provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of their day-to-day responsibilities across multiple companies.The role requires exceptional organizational, communication, and problem-solving skills, with the ability to handle confidential information with discretion.Key Responsibilities:Executive Administrative SupportManage and optimize the CEO’s calendar, scheduling meetings across multiple companies.Screen and prioritize emails, calls, and correspondence on behalf of the CEO.Draft and proofread reports, presentations, and internal/external communications.Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed.Act as a liaison between the CEO and internal/external stakeholders, including MDs, board members and clients.Organize board meetings, strategic offsites, and quarterly reviews.Performance and Project Management SupportTrack and monitor Key Performance Indicators (KPIs) for all group companies.Oversee the progress of strategic projects, ensuring alignment with corporate objectives.Assist in financial tracking, including budgets, cash flow, and expense management.Manage cross-company initiatives, such as cost optimization, operational efficiency, and synergy projects.Travel and Logistics ManagementOrganize domestic and international travel arrangements, ensuring seamless logistics.Prepare detailed itineraries, including flight details, accommodations, and meeting schedules.Process and track travel expenses and reimbursements.Communication and Confidentiality ManagementHandle confidential information related to business strategy, financials, and HR.Draft high-level correspondence for stakeholders, government entities, and partners.Maintain professional relationships with external stakeholders to support the CEO’s engagements.Office and Resource ManagementMaintain digital and physical document management systems for easy reference.Implement and optimize productivity tools (e.g., project management software, communication platforms).Coordinate with HR, Finance, and Operations teams for administrative supportMinimum Requirements:Qualifications and Experience Required:• Education:Bachelor’s degree in Business Administration, Management, Communications, or a related field.Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar f https://www.jobplacements.com/Jobs/P/Personal-Assistant-PA-to-the-Group-CEO-1250693-Job-Search-01-13-2026-02-00-14-AM.asp?sid=gumtree

Job Placements

Kensington

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Personal Assistant to the Owner (Event Coordination, Office Management and Admin)** Grimaldi’s Venues and Restaurants, Cotswold Downs Golf Estate, Hillcrest Grimaldi’s Group is looking for a highly organised, confident, and efficient Personal Assistant to support the Owner with a strong focus on event coordination, office management, and administrative operations. This role is ideal for someone who thrives in a structured environment, enjoys planning, and can keep a busy hospitality group running smoothly behind the scenes. Key Responsibilities Event Coordination Assist with event planning for all Grimaldi’s venues and estate activationsHelp prepare function sheets, supplier briefs, floor plans, and run sheetsLiaise with clients, suppliers, and entertainment partnersTrack bookings, payments, deposits, and client communicationSupport on-site during major events when required Office Management Manage calendars, emails, phone calls, schedules, and meeting preparationMaintain organised digital filing, shared drives, and office systemsKeep staff records, rosters, and standard operating documents updatedAssist with supplier accounts, statements, and basic reconciliationsOversee general admin processes across all venues Administrative Support to the Owner Prepare correspondence, notes, meeting minutes, and follow-up actionsHandle confidential information professionallySupport daily operations with structured task managementAssist with basic marketing admin like updating menus, notices, or scheduling postsConduct research, gather quotes, and prepare summaries when needed Requirements Minimum 3 years in office admin, PA work, or event coordinationExcellent written and verbal communicationStrong organisational skills with a high attention to detailProficiency in Microsoft Office and Google WorkspaceAble to multitask and manage deadlines in a fast-paced environmentCalm, professional, and confident dealing with clients and suppliersHospitality or events experience is beneficial but not essential Nice to Have Experience with invoicing or POS systemsBasic design ability in Canva, Word, or PublisherFamiliarity with HR admin or onboardingExperience assisting with social media scheduling or marketing supportComfort with creating checklists, procedure documents, or reports Remuneration Market-related basic salary based on experienceStaff meal benefit and onsite parkingGrowth opportunities within the Grimaldi’s Group Interviews Interviews will begin in January 2026. To Apply Email your CV and a short cover letter to mike@grimaldis.co.za with the subject line Personal Assistant Application – Events and Admin. Only shortlisted candidates will be contacted.

1mo

Hillcrest

Assistant Shipping Controller / Personal Assistant

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Key Responsibilities & AccountabilitiesShipping & Export/Import AdministrationReceive, review, and process all incoming sales orders.Coordinate and arrange international and local shipment logistics, including booking and execution.Prepare, process, amend, and issue all export and import documentation, including:Commercial invoicesPacking lists, labels, job cards and shipping tagsExport and import instructionsShipping tags, tags and labels, and data book documentationExport amendments and updated export instructionsManage incoming shipment paperwork (e.g., HFB, LFD, LFD, etc.), ensuring full document compliance.Compile packing lists, shipment tags, labels and client labels.Maintain and manage client portals and online customer platforms.Manage client portals and customer data, ensuring updates are processed accurately and efficiently.Manage job cards, project orders, production status updates, and client data book documentation.Manage and update the Product Data Management system (PDM).Prepare, update, and format manuals, documents, technical manuals, and customer documentation.Prepare, update, format, and compile document sets for technical manuals and customer documentation.Monitor production readiness and follow up with the Production Department to confirm job completion timelines.Follow up with the Production Department on job readiness and shipment deadlines.Liaise with shipping agents, freight forwarders, and external logistics partners to resolve queries.Address and resolve shipping and export-related client and agent queries.Manage shipping queries, export documentation amendments, and coordinate order completion timelines.Maintain and file all export, import, and shipment-related documentation in a compliant and auditable manner. PA Support to Sales DirectorProvide full secretarial and administrative support to the Sales Director.Manage director calendars, correspondence, meetings, travel coordination and reporting.Compile data books, project documentation packs, manuals and business documents.Manage customer portals, document controls, and director administrative tasks.Support project tracking, internal communication and deadline management.Assist in compiling data books, project packs, document controls, manuals, and internal order tracking.Provide administrative support for invoices, document packs, sales orders and project documentation. Qualification & Competency Requirements (Non-Negotiable)Minimum 5 years experience in import/export administration, with proven capability in export documentation, financial process https://www.jobplacements.com/Jobs/A/Assistant-Shipping-Controller-Personal-Assistant-1249113-Job-Search-01-07-2026-04-33-23-AM.asp?sid=gumtree

Job Placements

Centurion

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Job Title: Personal Assistant & Vlogger/Content CreatorLocation: Pietermaritzburg Schedule: 4 Days a Week | 11:00 AM – 7:00 PMStart Date: ASAPThe Mission:We are looking for more than just an assistant; we are looking for a storyteller. We need a compassionate, creative individual to support Mala Naidoo, a research scientist and the Author of “A Flaming Challenge”, and help document her journey with autoimmune conditions.The goal is to inspire others by sharing the real story, capturing both the difficult days and the beautiful moments. You will be Mala’s right-hand person, helping her navigate her day while creating engaging vlogs that show the reality of her life.What You Will Do:Vlogging & Storytelling (Primary Focus): You will document daily life. This means capturing high-quality video content of the "good" (victories, outings, fun) and the "bad" (flare-ups, fatigue, challenges). You must be able to edit these into compelling vlogs for social media that inspire empathy and hope.The Foodie Element: A love for food is a huge bonus! Whether it’s filming a healthy meal being prepped, visiting a market, or enjoying a treat, food is a big part of the joy we want to capture.Compassionate Support: Acting as a supportive presence from 11am to 7pm. This includes driving Mala to appointments, running errands, and being a patient companion.Social Media Management: Writing engaging, grammatically perfect captions and managing the online community.Who You Are:A Natural Storyteller: You know how to spot a "moment" and capture it on your phone without being intrusive.Emotionally Intelligent: You understand when to film and when to put the camera down. You are comfortable seeing and documenting the reality of chronic illness with respect and kindness.Fluent in English: You have an excellent command of spoken and written English. You will be the voice of the brand online, so your writing must be professional and engaging.A Food Lover: You appreciate good food and can make it look great on camera!Logistics & Requirements:Schedule: Must be available 11:00 AM – 7:00 PM, 4 days a week.Transport: Must have a valid driver’s license and reliable transport to get to work and safely home after 7pm.Tech Skills: Proficient in video editing apps (CapCut, InShot, etc.) and social media platforms (TikTok, Instagram, Facebook).Why This Role?Impact: Your work will help inspire thousands of people dealing with similar health battles.Creativity: You will have the creative freedom to produce vlogs and content that matters.Atmosphere: Work in a warm, family-oriented environment where food and care are central.How to Apply:Please send your CV and a short video introduction to: malawellpa@gmail.com.Only applicants that use the subject line: “Malawell PA” and name (e.g. Malawell PA - Jane Doe) In your video:Introduce yourself in English.Tell us about your favorite meal.Explain why you are comfortable documenting both the highs and lows of a health journey.

24d

Pietermaritzburg

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Our client is seeking a highly capable, detail-oriented Executive Assistant & Project Coordinator to support executive leadership while coordinating strategic projects across the business. This dual-role position requires a professional who can seamlessly balance executive-level personal assistance with structured project coordination in a dynamic, fast-paced environment.The successful candidate will play a key role in ensuring alignment between strategic objectives and operational delivery, working closely with senior executives, project managers, and cross-functional stakeholders.Key ResponsibilitiesProject Coordination (50%)Coordinate and track strategic projects across multiple departments.Facilitate project meetings, prepare status reports, and monitor milestones and deliverables.Support project governance processes, including documentation, action tracking, and stakeholder engagement.Assist in the preparation of executive-level presentations, dashboards, and progress updates.Support project managers by overseeing administrative tasks, ensuring resource availability, and facilitating effective communication among stakeholders.Ensure project outcomes remain aligned with business objectives and strategic priorities.Executive PA Support to MD & COO (50%)Provide high-level administrative and strategic support to the Managing Director and Chief Operating Officer.Manage complex executive calendars, communications, and confidential documentation with discretion.Coordinate executive meetings, travel arrangements, and stakeholder engagements.Act as a liaison between executive leadership and internal/external stakeholders.Support preparation for board, EXCO, and executive-level engagements.Qualifications & ExperienceMatric and a Bachelors degree in Business Administration, IT, or a related field.Project Management certification will be advantageous.Minimum 23 years experience in project coordination.Minimum 5 years experience in a Personal or Executive Assistant role supporting senior leadership.Working knowledge of project management methodologies, tools, and software.Proficiency in Microsoft Office.Skills & Professional AttributesHigh emotional intelligence with a strong sense of discretion and professionalism.Excellent organizational and time management skills, with strong attention to detail.Ability to work independently and collaboratively within cross-functional teams.Professional demeanour with a proactive, solution-oriented mindset.Strong interpersona https://www.jobplacements.com/Jobs/E/Executive-Assistant-1247335-Job-Search-12-18-2025-16-07-53-PM.asp?sid=gumtree

1mo

Job Placements

Kensington