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1
To provide operational support to the CEO of the company.
Key Responsibilities:
Office Management / Administration
Provide administrative support, including answering phone calls, responding to emails and drafting correspondenceManage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etcEnsure that invoices are paid on timeMaking all necessary travel arrangements (both domestic and international)Completing international visa application formsScheduling meetingsSet up board meetings and supplying of snacks
Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevantAccurate record keeping and filing of various documents, correspondence, etc.Maintaining merchandise stock recordsPurchasing and ordering of stationary and other necessary office suppliesEnsure that all vehicles’ licenses and services are up to dateManage the driver and cleaner
Property Management
Management of short-term rentals (AirBnB)Maintain the property calendar and schedule appointments and meetings with clients, contractors, and tenantsAssist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)Marketing of properties on different platforms
Skills
Proactive and independent working styleStrong organizational and time management skills, with the ability to multitask and prioritize tasks.A level of flexibility required in approach and working hours in line with the Executive PA deliverablesMaintain professionalism when dealing with internal and external stakeholdersAttention to detail and a high level of accuracy.Proficiency in Microsoft Office suite
Valid Driver’s License and own a reliable vehicleAbility to adapt quickly to new and changing situations and requirements
Discretion and confidentiality in handling sensitive information.Strong verbal and written communication skills (English & Afrikaans)
Qualifications
Grade 12 or equivalent qualification.A Tertiary qualification in social media, secretarial, business administration and / or property management would be advantageous....
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82MjAwMTgxMTY/c291cmNlPWd1bXRyZWU=&jid=1584150&xid=620018116
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CLINIC ADMINISTRATOR - CAPE TOWN
Job description:
The Company Clinic currently has a vacancy for an experienced, attentive to detail and, efficient individual to join their team. The successful candidate should have sufficient understanding of all administrative procedures required in order to ensure the smooth operational running of the clinic.
Duties and responsibilities include:
Work closely with Medical staff to plan, coordinate and deliver quality healthcare servicesScheduling and diary management of nursing staff in terms of consultations with internal staff members for various Occupational & Primary Healthcare needsMaintaining schedules of legislative medical requirements in terms of annual and periodic medicals for the relevant staff membersCreate, prepare, update and maintain patient foldersComplete and submit WCA/COIDA claim formsKeep detailed records of, order and maintain all medical supplies as well as medicationManaging the reception area, welcoming patients, taking/diverting calls, managing queries.Liaising with external service providers i.e. optometrists, pathology services, specialists, hospitals, pharmacies, public clinicsMultiple administrative tasks e.g. typing referral letters, creating and maintaining spreadsheets and information on various office packagesDevising and maintaining office systems to efficiently deal with the paper and process flow of the clinicAdhoc duties include filing, verifying time and attendance, drafting, verifying and editing clinical documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system
Qualifying Experience:
Grade 12 or equivalentSecretarial/Office Administration course Diploma/ CertificateAt least 5 - 8 years’ experience in a similar role
Qualifying Attributes
Excellent planning, organisational, and decision-making skillsExcellent oral and written communication skills on all levelsProfessional attitudeConfidentiality, tact and discretion essential when dealing with peopleComputer Literacy viz. Microsoft Office SuitAbility to work within a team and independentlyAbility to multi-task and manage demanding workload in a pressurised environmentDisplay a professional work approachLogical and detail orientated methodologiesExcellent standards in executionCommitment to a strong business ethic and integrity
Job title: Clinic Administrator
Reporting to: Healthcare Coordinator and Divisional Director
Job type: Permanent position
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83NjQyMTI4MDA/c291cmNlPWd1bXRyZWU=&jid=1691518&xid=764212800
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The Company currently has a vacancy for a reliable, attentive to detail and, efficient individual to join the Buying/Sales team. The successful candidate should have in-depth understanding of all administrative procedures and processes required in order to ensure the smooth operational running of the department. Duties and responsibilities include:
Work closely with the Buying department and Management to plan, coordinate and deliver quality customer serviceManaging verifying, updating and maintaining customer/dealer information and related documentationManaging customer collection process and keeping the customers abreast of any changesLiaising with customers/dealers daily with any price changes and assisting with quotationsLiaising with various internal departments such as Payments, the Cash office, Production and the transport division to ensure the smooth flow of operationsScreen new leads – determine viability or make recommendationsHandle and seek to resolve any load queriesManaging daily capturing and distribution of tonnage reportsMaintaining multiple administrative tasks e.g. typing letters, creating and maintaining spreadsheets, extracting reports and information on various office packagesReviewing and managing office systems to efficiently deal with the paper and process flow of the Buyers/Scrap Metal Representatives and the departmentAdhoc duties include verifying time and attendance, drafting, verifying and editing departmental documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system
Qualifying Experience:
Grade 12 or equivalentSecretarial/Office Administration course Diploma/ CertificateAt least 5 - 8years’ experience in a similar roleBackground in sales administration environment is preferredCustomer service orientatedKnowledge of commodities
Qualifying Attributes
Strong telephonic etiquetteExcellent planning, organisational, and decision-making skillsExcellent oral and written communication skills on all levelsProfessional attitudeConfidentiality, tact and discretion essentialComputer Literacy viz. Microsoft Office SuitAbility to work within a team and independentlyAbility to multi-task and manage demanding workload in a pressurised environmentDisplay a professional work approachLogical and detail orientated methodologiesExcellent standards in executionExcellent problem solving skills coupled with the ability to think on your feetCommitment to a strong business ethic and integrity
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yNjYyMDgyNDIwP3NvdXJjZT1ndW10cmVl&jid=1555871&xid=2662082420
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Our client is looking for an Admin/Finance Controller to join their team.
Duties and Responsibilities:• Reporting to senior management and performing secretarial and administrative duties.• Typing, formatting, and editing reports, documents, and presentations.• Entering data, maintaining databases, and keeping records.• Liaising with internal departments, answering calls, and making travel arrangements.• Managing internal and external correspondence on behalf of senior management.• Scheduling appointments, maintaining an events calendar, and sending reminders.• Copying, scanning, and faxing documents, as well as taking notes.• Preparing facilities for scheduled events and arranging refreshments, if required.• Ordering office supplies and replacements, as well as managing mail and courier services.• Observing best business practices and etiquette.
Key Skills• Advanced typing, note-taking, recordkeeping, and organizational skills.• Ability to manage internal and external correspondence.• Working knowledge of printers, copiers, scanners, and fax machines.• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.• Excellent written and verbal communication skills.• Exceptional interpersonal skills.
Job Role: Personal Assistant
Industry: Other
Salary: Negotiable
Required Skills
3 Years of Experience
Qualifications
• High school diploma or GED.• Certification in secretarial work, office administration, or related training.• 1-2 years of experience as a personal assistant would be advantageous.• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81Mzk0MTMxMzM/c291cmNlPWd1bXRyZWU=&jid=375919&xid=539413133
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Killarney Gardens – R15K – R20K CTC per month
Are you currently a successful Personal Assistant responsible for monthly reports, looking for a change of scenery?
My client, an International developer of packaging solutions for the past 15 years, is looking for a PA to, apart from normal PA duties, be responsible for the compiling of all monthly financial reports.
You may be the successful candidate to join the Killarney Gardens team to do time and daily management, schedule meetings, do correspondence, answer phone calls, take notes, send emails, organise events, etc. on behalf of the manager if you:
Have a proven track record (at least 3 years) as a PA or Secretary.Are diligent, accurate and 100% reliable.Have at least Grade 12 with mathematics as subjectAre well organized & level headedHave above average knowledge and experience of MS Office, specifically Word and ExcelHave the personality attributes and organisational skills typically associated with successful PAsHave excellent bilingual (English & Afrikaans) communication skills (verbal & written).
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTA0MTE4NzgyP3NvdXJjZT1ndW10cmVl&jid=121238&xid=3904118782
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12 Months limited contract with 6 months’ probation
Responsibilities
Supporting the Regional/International Sales Manager in his selling activitiesFreight calculation and brokerageEntering, processing and billing of customer ordersEnsuring the execution and dispatch of orders on schedule (in coordination with logistics and customers)Customer interaction with regards to order processing and dispatchCustomer and other IT data maintenance in the various system platformsDocument filing and administrative as well secretarial tasks in the internal sales office
Qualifications
MatricRelevant Tertiary Education is an advantageSales or Admin experience is an advantageExcellent English skills, Afrikaans is an advantageWillingness to work in a fast-paced, customer facing environmentAbility to organize, prioritize and effectively multi-task daily and meet deadlinesAssertive, confident and clear communicator – via e-mail, phone and face-to-faceHighly proficient with desktop applications such as Adobe Acrobat Professional, MS Office, and Internet Explorer including an ability to learn new IT systemsMust have valid state driver’s license
Benefits
Competitive compensationAttractive sickness and vacation arrangementsCareer path opportunities for top performers in a growing industry
Should you meet all the requirements and wish to apply, please send your latest CV, qualifications and motivation to diane@abcworldwide.com
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83MzU2NTQ4NDI/c291cmNlPWd1bXRyZWU=&jid=1325687&xid=735654842
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Location: South Africa (Cape Town)
Position: 12 month limited contract
Please forward your CV to Michelle – kindo.m@abcworldwide.com
Introduction
For supporting our growing business, we are looking for a Supply Chain & Sales Administrator reporting to our Office Manager in Cape Town.
Responsibilities
Purchase order placement and incoming goods receipt recording
Interacting with suppliers regarding scheduled deliveries and purchase price validation
Interacting with logistics companies regarding delivery processing and documentation
Incoming and outgoing freight calculation and brokerage
Preparation of quotations, client follow up, product and stock consulting and order confirmation to
clients.
Supplier and customer data maintenance in the various system platforms.
Entering, processing, and billing of customer orders
Ensuring the execution and dispatch of orders on schedule (in coordination with logistics and
customers)
Document filing and administrative as well secretarial tasks in the internal sales office.
Qualifications
Matric
Relevant Tertiary Education is an advantage.
Sales or Admin experience is an advantage.
Excellent English skills, Afrikaans is an advantage.
Willingness to work in a fast-paced, customer facing environment.
Ability to organize, prioritize and effectively multi-task daily and meet deadlines.
Assertive, confident, and clear communicator – via e-mail, phone and face-to-face
Highly proficient with desktop applications such as Adobe Acrobat Professional, MS Office, and
Internet Explorer including an ability to learn new IT systems.
Must have valid state driver’s license.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDYzMzA0NTc0P3NvdXJjZT1ndW10cmVl&jid=1489652&xid=3463304574
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FUNCTION
Our client is looking for an enthusiastic and business-oriented person who is willing to coordinate and to administer the applications for Fairtrade Certification of companies in assigned countries in Africa and provide administrative support to the team. Internal and external customer service is a priority for this applicant. Attention to detail, willingness to learn and work in a team are essential assets in this position. The person will be part of a dynamic and multi-cultural team which is responsible for the certification of Fairtrade customers in Africa.
CORE RESPONSIBILITIES
Manage all new applications for certification from French-speaking producers and traders in AfricaSupport the certification staff in data management and communication tasks and other tasks as neededMaintain the company’s database for the regions and produce the necessary reports out of the databaseManage the practicalities of the officeCommunicate with customers and answer queries on the work of the companyLiaise with other applications and certification staff in the global company
TASKS
Prepare and send application packages and invoices to applicantsAccept and process all new applicationsCommunicate with applicants and staff to facilitate a smooth applications processCapture data on applicants and other clients in the company’s databaseUpdate data in the database and produce reports out of the databaseAssist with invoicing and follow-up on paymentsGeneral communication with third partiesAssist Analysts and the Regional Manager to keep Certification documents and filing systems including auditor information in orderManage distribution and filing of physical documentsManage relevant databases, ensure information is up to date and completeSupport the Certification team by updating information in the databases, according to relevant work instructionsContinuously improve procedures, formats and toolsAssist with office management and liaison with service providersManage the practicalities of the officeAssist the Analysts and the Regional Manager in liaison with subcontracted auditorsOther relevant tasks as requested by line manager
REQUIRED QUALIFICATIONS
Post-Matric Qualification or at least three years’ work experience in office management; administration; communications; secretarial services; data management; (or the equivalent)Fluent in English and French oral and writtenPermission to work in South AfricaExcellent interpersonal and organizational skills with the ability to prioritize work and assist more than one colleagueA pro-active, hard-workin...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS85OTU5MTkzNj9zb3VyY2U9Z3VtdHJlZQ==&jid=1183433&xid=99591936
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CANDIDATES NEAR HOUT BAY PLEASE
NO LONG COMMUTS ACCEPTED
Client correspondence
Answering the phone and speaking to new incoming clientsEmailing clientsRequesting documentation from clientsFollowing up with clients (payment, documentation, clarifying information)Setting up new client profilesWelcoming clientsUpdating WebsiteSecretary work
Consultations
Setting up consultation with clientsSetting up video conferenceManaging the schedule of the head of the officeTaking notes during consultationsPreparing summaries and opinions
Miscellaneous
Getting quotes for suppliers in officeContacting companies and putting job in motionChecking invoices + ensuring paymentPersonal organisation tasksReview of English opinionsAttending to CBD programsXero (Accounting)Daily capturing of invoices and related correspondence with client.Reconcile interim accounts and salary and TAV control accountsCapture all monthly payroll for clientsCheck P&L and balance sheet for all clients
Sars and Tax
Check efiling daily for correspondenceAssist Herr Steiner with income tax schedule and filing tasksRequest documents from clients when necessaryAssist with verifications of returns and supporting documentsRegister new clients to Efiling profileLiaise with SARS when issues ariseSetting up eFiling profiles and registering of clientsResearch on technical questions and opinionsPhoning SARS, correspondence, and sortingPreparation of Tax Returns relating mainly to Rental income
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83NDc2ODI0NjQ/c291cmNlPWd1bXRyZWU=&jid=1494865&xid=747682464
2d
Secretary / Girl Friday
Paarden Eiland
Our client, an Engineering firm
seeks to appoint an Administrator who will be responsible for various
administrative and accounting functions within the company. Previous administration experience in a production,
engineering or manufacturing environment, coupled with strong computer
literacy, organisational skills and a dynamic personality will be a good fit
for this environment.
Requirements:
·
Minimum 5 years experience in a secretarial,
administration and accounts environment.
·
Please note the company is not close to public
transport and would require own transport.
·
Fast, accurate typing speed.
·
Strong computer literacy with Intermediate Word,
Excel and Outlook skills.
·
Basic accounting experience would be
advantageous.
·
Ability to work to deadlines.
·
Strong planning and organisational skills.
·
Must be well spoken, with a pleasant, warm and
professional demeanour
·
Good command of the English language, both
written and written.
Responsibilities:
·
Responsible
for all front reception duties which include switchboard.
·
Generate
forms and templates for general office use to streamline admin processes.
·
Deal
with after-sales client updates, job progress and shipping updates.
·
Book
shipments with freight forwarders and couriers.
·
Generate
Minutes of meetings within time frames.
·
Receive
invoices and process accordingly.
·
Check
time and attendance of staff and update spreadsheets.
·
Procurement
of office and cleaning supplies.
Please email your CV to responses@idsrecruitment.co.za
2d
Writer and Author of two biography books. Valid drivers license, own vehicle and no criminal record. I have worked as an administrator for 14 years and as per the requirements for the position you will notice in my resume that I possess mention skills, competencies, or experiences that answer directly to the requirements listed.
19d
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