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Results for administrations in "administrations" in Jobs in Cape Town in Cape Town
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Role Overview:This role provides comprehensive administrative and operational support to the business, enabling the effective delivery of strategic objectives. The role manages the day-to-day administration of employee benefits and services, maintains internal systems and operational databases, and coordinates reporting requirements. It also delivers planning and logistical support for workshops and initiatives.The role builds and sustains strong working relationships with various stakeholder, ensuring clear, proactive and professional communication regarding benefits and related services. Key Areas:Healthcare and well-beingAdministers membership across medical aid, medical insurance, gap cover and wellbeing / lifestyle benefits. Manages claims processing and ensures timely, professional resolution of queries. Provides administrative and operational support to wellbeing initiatives, medical support structures and other programmes.Provident FundManages the ongoing administration of contribution schedules, ensuring employer contributions remain accurate and up to date. Handles queries and administer claims processes. Ensures compliance with beneficiary nominations.Life, Disability and Funeral benefitOversees monthly payment schedules and ensures premiums are paid timeously. Manages stakeholder queries and processes claim applications. Ensures compliance with beneficiary nominations.Bursary SchemeCo-ordinate and administer bursary applicationsOperational SupportProviding administrative and logistical support relative to specific projects, conferences, workshops, events, research. This will include support in the commercial programme of the business, tracking commercial engagements and activations.
https://www.jobplacements.com/Jobs/E/Employee-Benefits-Administrative-Assistant-Sports--1266498-Job-Search-02-26-2026-07-00-22-AM.asp?sid=gumtree
4d
Job Placements
1
Key Responsibilities: Personal Assistant and Executive Support (Primary Focus) Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.Act as the first point of contactPreparation of various documentation, filing and general administrationHandling sensitive and confidential information with professionalism and discretionRenewal and administration of vehicle licences, sales, personal number plates, and filingManaging / updating various insurance policies + submitting and tracking insurance claimsFamily support and administrationSome travel and transport management and assistantBasic IT supportObtaining clear approvals for every quote/ invoice / jobOffice Management Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractorsAbility to anticipate needs, resolve issues with speedProperty Administration Support (Secondary Role)Tenant liaison managing communications, and requestsMaintain accurate tenant and property records, including lease terms, documentation, contact details, and filingCoordinate and schedule property inspections, repairs, and maintenance with vendors and contractorsPrepare correspondence, reports, and documentation for leases, renewals, and noticesSupport leasing efforts, including tenant applications and onboarding documentationMonitor lease expirations and follow up on renewals or vacanciesEnsure compliance with local property laws and company policiesTrack and manage utilities, service contracts, and insurance requirementsSupport and work closely with the Maintenance Manager ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.Working closely with the Finance Manager assisting with billing, collections, and invoicesRequirements:Proven experience as a personal assistant AND property administrationKnowledge and experience with Leases, facility management, and various property requirements.Strong filing and organizational skills and attention to detailExcellent communication and interpersonal abilitiesProficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectivelyHigh level of professionalism and discretion when handling sensitive informationMatric certificate or equivalent; further education in property, business, or administration is advantageous
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant--Property-Administra-1259049-Job-Search-02-27-2026-00-00-00-AM.asp?sid=gumtree
3d
Job Placements
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Key Responsibilities: Personal Assistant and Executive Support (Primary Focus) Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.Act as the first point of contactPreparation of various documentation, filing and general administrationHandling sensitive and confidential information with professionalism and discretionRenewal and administration of vehicle licences, sales, personal number plates, and filingManaging / updating various insurance policies + submitting and tracking insurance claimsFamily support and administrationSome travel and transport management and assistantBasic IT supportObtaining clear approvals for every quote/ invoice / jobOffice Management Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractorsAbility to anticipate needs, resolve issues with speedProperty Administration Support (Secondary Role)Tenant liaison managing communications, and requestsMaintain accurate tenant and property records, including lease terms, documentation, contact details, and filingCoordinate and schedule property inspections, repairs, and maintenance with vendors and contractorsPrepare correspondence, reports, and documentation for leases, renewals, and noticesSupport leasing efforts, including tenant applications and onboarding documentationMonitor lease expirations and follow up on renewals or vacanciesEnsure compliance with local property laws and company policiesTrack and manage utilities, service contracts, and insurance requirementsSupport and work closely with the Maintenance Manager ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.Working closely with the Finance Manager assisting with billing, collections, and invoicesRequirements:Proven experience as a personal assistant AND property administrationKnowledge and experience with Leases, facility management, and various property requirements.Strong filing and organizational skills and attention to detailExcellent communication and interpersonal abilitiesProficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectivelyHigh level of professionalism and discretion when handling sensitive informationMatric certificate or equivalent; further education in property, business, or administration is advantageous
https://www.jobplacements.com/Jobs/E/Executive-Personal-Assistant--Property-Administra-1264289-Job-Search-02-19-2026-22-28-43-PM.asp?sid=gumtree
10d
Job Placements
1
Key Responsibilities:Manage full bookkeeping function across multiple entities up to Trial BalancePerform all relevant financial and account administrationDaily cashbook administration, reconciliations, and cash flow managementAdminister and reconcile petty cashOversee full debtors function:Manage full creditors function:Load supplier and ad hoc payments on banking platform for authorisationEnsure accuracy and timeliness of foreign paymentsMaintain and update foreign payment spreadsheetsProcess monthly intercompany invoicesProvide supporting documentation during annual auditsHighlight weak internal controls and recommend improvements to the Financial ManagerPrepare and submit weekly ID facility download reportsRequirements:Diploma or Degree in AccountingMinimum 5 yearsâ?? experience in a similar financial roleProficiency in Microsoft Excel is essentialExperience using Syspro (advantageous but not essential)Strong attention to detail and a high level of accuracy (non-negotiable)Excellent organisational and time management skillsAbility to work independently and meet tight deadlinesCollaborative team player who aligns with the companyâ??s values of Care, Pride, and TrustValid driverâ??s license and own transport is essentialTo apply:
https://www.jobplacements.com/Jobs/B/Bookkeeper-to-trial-balance-1195013-Job-Search-06-20-2025-00-00-00-AM.asp?sid=gumtree
8mo
Job Placements
1
Main purpose of the job: Good administrator and communicator to all levels of management and staff.Preferred Requirements:Matric (Gr.12)Computer training courses,Administrative courseFull competence in this role would typically be developed over 1-2 years.Knowledge:Knowledge of administrative work procedures for the quality departmentKnowledge of downloading procedures to retrieve data from the systemBasis knowledge of quality control points of factory and testing methods and results related toproduct and processAdministration management- ability to manage administrative duties affectivelyProduct and process specificationSkills:Computer skillsAdministrative/ clerical skillsMathematical skills
https://www.jobplacements.com/Jobs/A/Administrator-Quality-1266385-Job-Search-2-26-2026-7-25-58-AM.asp?sid=gumtree
4d
Job Placements
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An accounting firm in Paarl is seeking a client-oriented individual with exceptional organisational skills with a friendly, professional demeanour to join our team. The ideal candidate has strong attention to detail and excellent communication skills to effectively manage incoming calls, greet clients, and assist with administrative tasks.Responsibilities include:Perform trust and estate enquiriesGeneral estate and trust administrationGeneral SARS administration (e.g. appointment of a representatives)CIPC Compliance (e.g. uploading Ultimate Beneficial Ownership (UBO); compliance checklists)Handle enquiries regarding tax clearance certificatesMaintain Shareholder register and issue Shareholder certificatesProfessional and friendly reception of clients and handling of switchboardHandle incoming and outgoing mail, packages, and deliveries promptly and accuratelyGeneral administrative assistance and support to managementPetty cash managementMinimum requirements for the role:MatricCertification in office administration will be advantageousPrevious work experience in a similar role (Secretarial background)Excellent communication skills (Afrikaans and English)Detail-orientated and well developed organisational skillsAbility to multitask effectivelyExcellent problem-solving skillsAbility to work well under pressure
https://www.jobplacements.com/Jobs/T/Trust--Estate-Administrator-1267490-Job-Search-03-02-2026-07-02-37-AM.asp?sid=gumtree
14h
Job Placements
1
JNR Administration Clerk * Matric* Computer Literate - MS Office* MINIMUM 2 Years Reception/Admin  experience* SAGE 300 - An AdvantageDuties and Responsibilities:Handling all Incoming and Outgoing CorrespondenceManaging Office Supplies & EquipmentAssisting with Basic Bookkeeping TasksOrganizing and Scheduling AppointmentsProviding General Administrative support to StaffÂ
https://www.jobplacements.com/Jobs/A/ADMINISTRATION-CLERK-1251737-Job-Search-02-26-2026-00-00-00-AM.asp?sid=gumtree
4d
Job Placements
1
HR Coordinator – Retail Head Office
Position Purpose
Reporting to the HR Director, the HR Coordinator supports and coordinates recruitment and onboarding activities, assists in the administration of training, acts as HR contact for the workforce of the Company, and is responsible for maintaining detailed employee data and records in compliance with government and internal reporting standards. The HR Coordinator will own all HR online tools and be accountable for their effectiveness and ongoing development.
Key Responsibilities
Human Resources
• Coordinate recruitment support activities including drafting job postings, posting opportunities on internal and external recruitment sites, screening CVs, and liaising with candidates as well as with agencies;
• Ensure all of the online tools are managed adequately and kept up to date with the latest information/software;
• Ensure all online tools functionalities are made available to new joiners and that training on such tools is conducted as part of the employment induction process;
• Administration of all new joiner onboarding via the online tools (TalentLMS, Cornerstone, Rewarded, SAGE);
• Address payroll-related queries
• Administer and report on SAGE reports (annual leave, salary, headcount, compensation documents)
• Respond to solicited and unsolicited employment inquiries
• Draft and maintain job descriptions
• Coordinate on-boarding activities for new joiners
• Assist in the development of training and development measures;
• Sign up and maintain employees on the Companys Discovery healthcare plan
• Administer the Companys car fleet including incident management
• Coordinate the completion of organization charts
• Assist in the drafting, management, and administration of policies, programs, and guidelines
• Participate in and drive culture-related initiatives in collaboration with the culture committee
• Support the HR Director in any ad-hoc HR-related issues and participate in special projects as required
Health and Safety
• Responsible for the administration and capturing of safety and compliance checks on facilities (Head Office, Retail boutiques);
• Manage compliance fulfillment and ensure that all regulatory documentation is captured within SAGE and is regularly maintained;
• Ensure that actionable items as outcomes of the risk assessments are processed and recorded;
• Act as a resource to facilitate wellness events, toolbox talks, and office health and safety initiatives (participate as a fire and safety marshal);
• Facilitate and support any training plans, and material produced for distribution and ensure that stakeholders are informed of any changes as and when required;
• Support the H&S responsible for Retail and Head Office by implementing any regulatory and/or OHS Act requirements, including but limited to:
o Purchasing equipment
o Managing suppliers onsite
o Conducting due diligence checks
o Capturing information within the SAGE system
o Managing the administration related to all reporting requirements.
Personal Characteristics
• Excellent interpersonal and communication skills – able to influence and communicate clearly at all levels, and across all departments;
• Proactive attitude and ability to identify project opportunities, propose them, and complete them;
• A methodical and structured approach to tasks;
• Able to set priorities and clear targets;
• Have a client services approach;
• High sensitivity to the confidential nature of the work; and
• Able to grow with the level of responsibilities and with the size and structure of the business.
Requirements:
• Tertiary Education degree or currently studying towards (in pursuit of a Human Resources designation is preferred)
• A minimum of two years of working experience, preferably in a multinational FMCG or Retail environment
• Advanced knowledge of Word, Excel, PowerPoint, and Visio
• Understanding of relevant HR legislation and best practices.
• A high caliber of professional interpersonal skills, with excellent analytical, conceptual, and communication skills (both oral and written)
• Performance-driven, tenacious and goal-orientated
• Strong communication and internal-influencing skills
• Able to set priorities and clear targets
• Well-organized and ideally with project management experience
• Capable of managing numerous projects at once in a high-paced environment
• A high degree of flexibility; and
• Able to grow with the level of responsibilities and with the size and structure of the business.
Salary: RBasic with benefits Consultant Name: Marlene Smith
2y
Service Solutions
1
Key Responsibilities:Check pricing, packaging configurations, and freight rates with logisticsCreate and maintain order files and supporting documentationPrepare proforma invoices for local and international clientsOpen sales orders and maintain shipping instructions on SysproCreate and maintain customer profiles and customer data on SysproUpdate weekly order intake, intake summaries, and budget vs actual reportsPrepare, attend, and record minutes for sales and PPC meetingsDistribute meeting minutes, track action items, and follow up on progressRegister, track, and update customer complaints and complaint statusAssist with credit note applications and re-invoicing where requiredLoad requisitions for travel and general administration expensesProvide general sales and administrative support, including exhibitions and coordination with internal teamsRequirements:Matric with Mathematics23 years experience in a similar sales or administrative roleAdministration-related tertiary certificates (advantageous)Experience in a manufacturing environment or international exposure (beneficial)Strong attention to detail and organisational skillsProficient in MS Office; Syspro experience advantageousFluent in English and AfrikaansContract DetailsEmployment Type: Maternity Contract (5 months)Contract Period: 02 March 2026 31 July 2026
https://www.jobplacements.com/Jobs/S/Sales-Administrator-Maternity-Contract-1266959-Job-Search-02-27-2026-10-28-55-AM.asp?sid=gumtree
3d
Job Placements
1
EXECUTIVE ADMINISTRATIVE OFFICERAre you a dynamic administrative professional seeking an opportunity to showcase your talents in a dynamic environment? ADEC Cape Town is looking for a dedicated Administrative Officer to support executives and streamline office operations. This role requires a proactive individual with the ability to work independently, ensuring smooth administrative processes.Responsibilities:Efficiently organize and coordinate executive travel arrangements, including transportation and accommodation services.Manage Cape Town office operations, facilitating monthly management meetings and maintaining expense records and budgets.Handle administrative requirements for the Cape Town office facility and process invoices for finance.Coordinate internal and external meetings, including teleconferences, and maintain filing systems and contact databases.Support the Cape Town executive team by preparing and editing correspondence, presentations, and other documents.Education, Knowledge, and Skills Requirements:3 to 5 years experience as an administrative assistant in an international environment.Previous experience in a human resource environment is an asset.Fluent in English, both verbal and written; additional languages are advantageous.Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and strong IT skills.Motivated team player with the ability to thrive in a multicultural environment.Strong attention to detail and the ability to work independently.Capacity to handle confidential information and manage multiple tasks effectively.Professional skills Requirements: Proficiency in Excel and willingness to learn new digital tools/software.Logical thinker with analytical capabilities and an understanding of finance and operations functions.Excellent communication skills and attention to detail.If you are ready to take on a challenging yet rewarding role where you can make a significant impact, please submit your application highlighting your relevant experience and qualifications. Join us at ADEC Cape Town and be part of a dynamic team dedicated to excellence.
https://www.jobplacements.com/Jobs/O/Office-Administrator-Executive-Assistance-1267489-Job-Search-03-02-2026-07-02-37-AM.asp?sid=gumtree
14h
Job Placements
1
Our client, a reputable Bookkeeping Firm is seeking an Administrator to ensure bookkeeping operations run smoothly. Part of your KPIs will include managing client communications and scheduling appointments as required, assisting with the onboarding of new clients, and handling documentation including supporting bookkeepers with any administrative tasks (updating spreadsheets, collating receipts, assist with reconciliations, etc.). A strong organisational and multitasking ability will be key in this role, as well as accuracy and attention to detail, as you will also be coordinating with external parties such as SARS, CIPC, or Accountants if required. Requirements:National Senior Certificate (Matric)Computer Literacy with advanced MS Excel experienceExcellent telephone etiquette and communication skillsPrevious administrative experience in a financial environment advantageousFluent in both Afrikaans & EnglishExperience in company registrations/de-registrations with CIPC highly advantageousValid Driverâ??s License Kindly note that if you have not received any feedback 2 weeks after your application, please consider your application unsuccessful.
https://www.jobplacements.com/Jobs/A/Administrator-1264040-Job-Search-02-27-2026-00-00-00-AM.asp?sid=gumtree
3d
Job Placements
1
RequirementsMatric, with previous experience in an administrative or client-facing role (travel and tourism experience advantageous)Strong communication and customer service skillsGood organisational and time-management abilitiesComfortable working with online booking systems and websitesProficient in Microsoft Office and general computer systemsProfessional, friendly, and well-presentedReliable transport (own or public options, as long as you are on time) DUTIESHandle client interactions and enquiriesProcess and manage online bookings via the company websiteSchedule and confirm bookings with clientsGreet clients in a warm and professional mannerProvide general administrative and client supportAssist with basic invoicing and payment processingMaintain accurate filing systems (digital and manual)Support day-to-day office operations and administrative tasksLiaise with internal teams to ensure smooth arrangements Salary: R10,000 ctc, negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.Â
https://www.jobplacements.com/Jobs/A/Administrative-Assistant--Client-Liaison-Foreshor-1266588-Job-Search-02-26-2026-10-32-13-AM.asp?sid=gumtree
4d
Job Placements
1
Programme AdministratorCoordinate and support administrative and operational needs for an Executive team to ensure high-quality client outputs.City of Cape Town (Hybrid) | Full-timeAbout Our ClientThe company partners with leading companies, governments, and industrial clusters to build dignity and opportunity through sustainable, production-led economies. They focus on making Africa a globally competitive manufacturing hub through value chain transformation, smart industrial policies, and innovative sector development programmes. Their work spans research, policy development, strategy execution, manufacturing performance improvement, and sustainability.The Role: Programme AdministratorThe role exists to provide energetic and highly organised coordination for the Executive teams administrative and operational requirements. It contributes to the business by ensuring the team can focus on strategic delivery while maintaining quality standards for client outputs. Main focus areas include executive reporting, document and knowledge management, financial administration, and tender support.Key ResponsibilitiesApply a minimum of 3 years of business administration experience to support team operations.Prepare, quality-check, and circulate reports, presentations, agendas, and minutes for high-impact engagements.Oversee the organisation, filing, and version control of documentation across SharePoint and Zoho platforms.Maintain and update contact lists and database systems to ensure accurate stakeholder information.Support team operations through scheduling internal meetings and managing ad hoc travel arrangements.Assist in managing team reporting requirements related to finance, resource allocation, and project tracking.Format and polish documents for internal and client use to ensure alignment with professional branding.Coordinate tender submissions, compliance documents, and maintain records of CVs and project histories.About YouMinimum 3 years of business administration experience.Relevant National Diploma or equivalent qualification.Demonstratable working knowledge of MS Office Suite (especially Outlook and Excel) and platforms like MS Teams or Zoom.Strong attention to detail and high levels of organisation.Good verbal and written communication skills with the ability to work in a fast-paced environment.Socially adaptable with the ability to engage people from different socioeconomic backgrounds.Team player with good time management skills and the ability to prioritise tasks to meet deadlines.Intellectual curiosity and a desire to learn.Experience working on Zoho projects and Zoho CRM (nice-to-have).
https://www.jobplacements.com/Jobs/P/Programme-Administrator-1266260-Job-Search-2-26-2026-3-25-58-AM.asp?sid=gumtree
4d
Job Placements
1
About the RoleWe are seeking a highly organised and detail-oriented Maintenance Administrator to support our Maintenance Department in a fast-paced manufacturing environment.This role plays a critical part in ensuring preventative maintenance schedules are maintained, purchase orders are processed efficiently and timeously, suppliers are coordinated effectively, and artisans are fully supported from an administrative perspective.If you thrive in a structured, deadline-driven environment and enjoy working closely with technical teams, this opportunity may be ideal for you.Key Responsibilities include, but are not limited to: Maintain and update the preventative maintenance scheduleIssue and track maintenance job cardsCapture maintenance data and ensure accurate record keepingRaise purchase orders and obtain supplier quotationsFollow up on outstanding orders and deliveriesCoordinate supplier and contractor documentationMaintain spare parts registers and monitor stock levelsCompile weekly and monthly maintenance reportsProvide day-to-day administrative support to the maintenance teamMinimum Requirements3–5 years’ experience in an administrative role within a manufacturing or technical environmentExperience working with purchase orders and supplier coordinationExposure to preventative maintenance systemsStrong MS Excel skillsHigh level of accuracy and attention to detailhttps://www.jobplacements.com/Jobs/M/Maintenance-Administrator-1265874-Job-Search-02-25-2026-03-00-15-AM.asp?sid=gumtree
5d
Job Placements
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