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Results for admin jobs in Admin jobs in Gauteng
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PURPOSE OF ROLE
The role is also to ensure smooth running of the department in so far as ensuring that the management team have the necessary support administratively.To provide operational support to the Executive OfficeThe role of a PA is to free an executive’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks
RESPONSIBILITIES
Management Support:
Coordinate all Executive meetingsRecord all minutes of these meetings and distribute accordingly with action itemsKeep a register of all meetingsManage Executive Office diariesIdentify operational resource and equipment needs and advise senior management for action. Management of all ordering of requirements for the office. Liaising with various service providers and ensuring invoices are paid on time.
Administrative duties:
Providing support to Management and ReportingHave a strong command of the English language to draft letters on behalf of the management team.Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etcAttend Trustee meetings as the representative of the company to ensure minute taking and that issues and decisions are escalated to the correct departments within SALT to execute. Follow up on these minutes and actions with relevant managers.Transcribe, proofread, and file documents before deadlines.Acting as a first point of contact: dealing with correspondence and phone callsManaging diaries and organising meetings and appointments, often controlling access to the manager/executiveReminding the manager/executive of important tasks and deadlinesTyping, compiling and preparing reports, presentations and correspondence
QUALIFICATIONS
Matric certificate or higher educationGood command of EnglishCommunication SkillsWorking knowledge of Microsoft Office packages especially Microsoft Excel, Word, PowerPoint, and Outlook.
ORGANISATIONAL VALUES
Ensure adherence to all organizational objectivesDevote the whole of your time, attention and abilities during working hours to discharge of your duties with strict accuracy.Use your best endeavors to properly conduct, improve, extend, develop, promote, protect and preserve the business interest, reputation and goodwill of the company.Any other duties as determined by the business needs and to participate in all organizational events as required.
ADDITIONAL
Ability to interact with p...
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Purpose of role
The position is responsible for the monitoring, administration and reporting on the various activities and processes in the IT department and its service providers.The duties include liaising with internal and external stakeholders.Perform quality assurance based on the specialized requirements of the role.Should be able to ensure strong stake holder management ito Communication i.e. feedback to clients, managing clients, responding to clients, attend to queries timeouslyEngage in a professional manner whether it be verbal or face to faceHave the ability to communicate via different communication channelsEnsure that the brand or image of SEB is always maintained by adhering to the values (in keeping in line with the KPI and values of the company)Be a strong team playerHave both industry knowledge and experienceEnsure that the role is carried out with the relevant accuracy, attention to detail and following instructions.Ensure that judgement and attention to detail is applied to the roleEnsure that the role is completed within required deadlines and should have the ability to organize, plan, set goals and deliver accordingly.Strong interpersonal skills as cross team collaboration is required.Have the ability to innovate in the roleQuality of work should be thoroughConscious of the abuse of company resources
Responsibilities
Administer, monitor and report on:Administer, Monitor and report on requests from and to Service ProvidersMonitor and report on Desktop support casesAdminister, monitor and report on ProcurementsAdminister, monitor and report on the office’s physical security systems (What are they supposed to do here?)Internal audits of hardware and softwareAssist with external ICT auditsDocument, implement and maintain processes with service providers according to SLA’sDocument, implement and maintain inter-departmental processes
REPORTING
Prepare monthly and ad hoc reports as and when requested
QUERY RESOLUTION
Attend to queries or inquiries within the required timelinesProvide assistance to internal clients and service providers where necessary
INNOVATIVE & TEAM PLAYER
Be able to work independently with minimal supervisionBuild and maintain supportive relationships both internally and externally
RELATIONSHIP MANAGEMENT
Build and maintain positive relationships with all clients and service providersBuild and maintain supportive relationships with teams internallyEnsure that all communication sent internally and externally is dealt with p...
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ROLE
The Claims Administrator is responsible for the accurate and timeous processing of death claims within the agreed service level between SALT EB and the Fund and meeting production standards.
The duties include processing claim payments, requesting information, responding to queries and assisting Client Services, the Call Centre, the Contributions team, Claims team, employers and external service providers.
KEY ACTIVITIES
Perform all death claims related activities which include - claim processing, responding to claims related queries and complaints.Application of fund rules, policies, legislation, administration procedures and the service level agreement when processingMeet production standards in terms of quantity and quality.Liaise with employers and service providers.Attend to the fund central mailbox and respond to queries within SLA.Any other duties as determined by business needs and participate in all organizational events as required.
RECORD KEEPING AND FILING
Attach all email correspondence to the members record.Record all appropriate member notes on members Everest record.Ensure the bank details are accurately captured onto the members record and verified by the bank.Print all relevant documentation, collate in required format and submit for quality assessment.
QUERY RESOLUTION
Attend to all email and telephonic queries.Assist Client Services, the Call Centre, the Contributions team, Claims team, employers and external service providers to resolve queries.Follow through and provide client with on-going feedback until query is resolved.Support a positive and responsive climate for client query resolution.Verify member statement and exit audit report for accuracy. Ensure the automated switch out of investment into bank was processed and the total number of units is zero.Apply for a tax directive on the calculated benefit.Apply the correct dates for calculations and benefit accrual.Prepare the payment requisition.Perform all claim related activities which include claim processing cycle, attending to queries and complaints.Communicate with beneficiary fund administrators and provide relevant information within SLACorrect application of the fund rules, policies, legislation, administration procedures and the service level agreement applicable to the fund.Meet production standards in terms of quantity (process 40 claims per day) and quality (less than 2.5% error rate).
TEAM SUPPORT
Accept accountability and take responsibility for any work done or allocated.Display a willing and helpful attitude.Car...
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PURPOSE OF THE ROLE
To receive and perform quality assurance on documents and assessment of claims for legitimacy based on the specialized requirements of the role.To initiate all new claims received on the operating system used by Salt Employee BenefitsTo follow up on behalf of members on all outstanding claim paymentsTo deal with member queries and advise members on fund benefit structure and benefitsTo act as a liaison between the members of the Fund and Fund’s other service providers (funeral benefit administrator, Section 37C Investigators, Trust Fund Administrators, Tracers) in receiving claims and ensuring that they are processed timeously.
Walk in Members
Receive members and help them with submission of claim.
First ensure that the member is a member of the FundEnsure that the member is not still employed in the industryCheck that the contributions are up to dateCheck that all claim documents are available:
Claim documents are completed, signed and stamped by both employer and memberCopy of ID is available and clearCopy of bank statement is available and clearValid Tax number for the member
Advise member if there are any discrepancies regarding the membership or any of the above.Help member to understand what the member needs to do.
Attend to members and beneficiaries who are submitting and following up on their claims (withdrawal, funeral, disability, death, unclaimed benefits, retirement, trust fund)
Ensure that the member’s claim has the necessary documentation and attachments according to type of claim.Escalate claims that are outside the service level agreement.
Advise members who come to enquire about their membership on their statusWhere a member has shown proof that they were employed and the employer has not paid, refer to the relevant CLO/MCLO for further investigation.Provide members with benefit statements, contribution history and quotations where available.Educate members on benefits of the fund and process.Provide a daily report to the manager for consideration and review.
Reporting and Admin
Submit daily and weekly reports.All claims and documents to be uploaded and indexed on Everest/EPIC system used by Salt.
Relationship Management
Strictly adhere to the rules and policies of the Fund, legislation, administration procedures and service level agreements.Maintain and improve quality results by adhering to standards and guidelines; recommend improved procedures.Attend internal and external training required.
Time Management
Excellent time ma...
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PURPOSE OF THE ROLE
The ability to investigate and apply expertise to data with an intended objective to deliver on the specific area of expertise.The ability to analyze data and extract trends to ensure improvement of processes and or customer satisfaction. This could be in the form of innovative ideas as well as the task of compiling reports.Engage and list to current challenges in the team/business and use expertise to Trouble shoot issues in order to provide workable solutionsThe ability to tackle a Problem with the intent of using expertise/capability and or experience to resolve speedilyPerform quality assurance based on the specialized requirements of the role.Should be able to ensure strong stake holder management ito Communication i.e. feedback to clients, managing clients, responding to clients, attend to queries timeouslyEngage in a professional manner whether it be verbal or face to faceHave the ability to communicate via different communication channelsEnsure that the brand or image of SEB is always maintained by adhering to the values (in keeping in line with the KPI and values of the company)Be a strong team playerHave both both industry knowledge and experienceEnsure that the role is carried out with the relevant accuracy, attention to detail and following instructions.Ensure that judgement and attention to detail is applied to the roleEnsure that the role is completed within required deadlines and should have the ability to organize, plan, set goals and deliver accordingly.Strong interpersonal skills as cross team collaboration is required.Have the ability to innovate in the roleQuality of work should be thoroughConscious of the abuse of company resources
PEOPLE MANAGEMENT
Implement the culture transformation programme that will enable the delivery of Salt’s strategic intent and identified ideal behaviors to improve employee engagement and reduce employee turnover.Develop a high performing team by embedding formal performance development and informal coaching. Implement talent acquisition, engagement and recognition process in line with this.
RESPONSIBILITIES
Checking and Authorization of Reconstructions
Identify the source of the complaint by identifying all parties to a complaint, and direct that the relevant information be sought from all partiesAccurate reconstructions and response within the stipulated timelinesHave good problem-solving capabilitiesAnalytical with knowledge of reconstructions
Record Keeping/Filing
Record/track progress and outputHave a systematic filing system for all complaints, queries, responses and determinations is...
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Reporting to the Manager: Strategic Support and Information Analytics, this role will provide and maintain high-level professional administrative support in an administrative and office operational capacity to ensure and contribute to the overall success of the organization.
THE CANDIDATE PROFILE
Basic project administration ability;Innovative and team player;Results-driven individual;Strong analytical ability coupled with sound problem-solving skills;Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements;Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility;
QUALIFICATIONS AND EXPERIENCE
3 year tertiary qualification in Office Management / Secretariat;A Valid Code 08 drivers’ license (Travel could be required);Ability to maintain high-level of accuracy and confidentiality3 years’ experience in Administrative/ Secretarial capacity at a similar levelAbility to maintain high-level of accuracy and confidentiality is essential;
KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS
Technical Ability: Handles all confidential information with the necessary sensitivity and responsibility. Independently applies functional or technical knowledge in order to perform higher level clerical, administrative and secretarial duties well within policy and procedural requirements.Secretarial Services: With minimum supervision, schedule internal & external meetings with higher levels of complexity (diary management, professional communication with participants, booking venues & equipment; handle all relevant logistical arrangements) according to SALGA requirements and within budget.Drafts, prepares and edits responses to correspondence. This includes circulating various notices emanating from the Office of the Chief Officer and monitor adherence to relevant instructions therein.Event Management: Independent coordination of small to medium-sized events adhering to all quality and budgetary requirements. With some supervision, coordinate some aspects of large (local and international) events/ conferences adhering to all quality and budgetary requirements.Administrative Services: Ensure accuracy and completeness of administrative records and committee files and ensure a functional and user-friendly filing and record management system. Make recommendations to improve administrative and filing systems, processes and practices for increased ef...
https://www.ditto.jobs/job/gumtree/61615241?source=gumtree
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Payroll Administrator needed in Pretoria - MUST HAVE EXPERIENCE ON SAGE 300 PEOPLE SYSTEM
Responsible for preparation and processing of the monthly and hourly payroll from capturing of new employees, shifts worked, leave, terminations, etc.
Maintain payroll documents and personnel files
Importing, balancing and checking of hours and shifts
Importing transactions
Update and maintaining leave and personnel files
Ensure correct deductions, Allowances and benefits
Correct payments of salaries and income tax
Issuing UIF Certificates and Certificates of Service
Correct and timeous payment of remuneration
Corresponding with line managers queries timeously
Confidentiality and security of personal information
Confirmation of employment
Ensure prompt and accurate reconciling of salary variance report
Ensure personal documents of all employees are correctly filed
Comply with all Company policies and procedures relevant to salaries and procurement
Monthly reporting to managers, or as needed
QUALIFICATIONS/EXPERIENCE
Sage 300 People - Not negotiable
Excel - Advance
Matric
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ADMINISTRATION CLERK
Introduction:An underwriting company located in Pretoria East is seeking an eager and dynamic Administration Clerk with experience in an administrative role to join their team.
Experience and qualifications required:Experience• Two years experience in office administration
Qualification• National Senior Certificate
Languages• English and Afrikaans Communication:
Other• Own transport
Competencies and characteristics: • Proficient in Microsoft Office Suite• Eager to learn• Strong organisational skills
Duties and responsibilities:• Capturing of policies• All administration of refunds• General office administration• Personal assistance functions for the managing director• Aiding the financial director and financial administrator• Backup phone duty• Assisting the claims department with general administration
RemunerationMarket related
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7d
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Office Supervisor / Personal Assistant to Management
Kempton Park Area
National market leader and ever growing logistics company in gauteng is seeking to employ an Admin Supervisor / Personal Assistant.
This role will be most suitable to an experienced candidate who has experience in assisting the MD and other executives in the Company .
Key Performance Areas - But not limited to:
Travel arrangements for all company staff.
Manage communication equipment and contracts for all company staff, including cell phones, data cards and tablets.
Manage and coordinate office rental equipment and related contracts nationally.
Assist with head office catering and event arrangements.
Supervise head office reception and cleaning staff.
Administration and procurement of head office refreshments. Accountability and management of petty cash.
Procurement, coordination and management of uniforms and PPE for all staff.
Processing of purchase orders for administrative goods and services for head office staff.
Main requirements:
Grade 12
tertiary / relevant studies will be an added bonus
As per our Client’s requirements – a clear credit and criminal profile
5+ years in a similar role
Strong Administrative and PC skills
Ability to deal with senior Management / sensitive information
Valid Drivers license
Ideally resides in a 15 km radius from Kempton Park
Consultant Name: Marlene Smith
7d
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Company in Randburg is looking for an individual with the following abilities:· Reception duties· Computer literate and Microsoft Office literate· Customer service oriented· Customer facing and customer centric· Dealing with cash· Organized with ability to file and document management· Self-leaning ability· Can work under pressure· Possess Multitasking abilityPlease reply and attach your CV
8d
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The HR Administrator will
play a vital role in supporting the HR department and ensuring the smooth
operation of various HR processes and procedures. The ideal candidate will have
a strong foundation in HR principles and practices, excellent organizational
skills, and the ability to multitask in a fast-paced environment.
Responsibilities:
Assist
with the recruitment and onboarding process, including posting job
openings, scheduling interviews, conducting reference checks, and
facilitating new hire orientations.Maintain
accurate and up-to-date employee records ensuring compliance with data
privacy regulations and company policies.Process
employee changes, such as promotions, transfers, and terminations, and
update relevant HR documentation accordingly.Assist
in benefits administration, including enrolments, terminations, and
inquiries, and serve as a point of contact for employees.Coordinate
training and development initiatives, including scheduling training
sessions, tracking attendance, and managing training materials.Assist
with payroll processing, including data entry, payroll adjustments, and
resolving payroll discrepancies in collaboration with the finance
department.Prepare
HR-related reports. Respond
to employee inquiries and provide guidance on HR policies, procedures, and
programs.
Qualifications:
1-3
years of experience in HR administration or a related role, with a solid
understanding of HR principles and practices.Proficiency
in Microsoft Office suite, with strong data entry and analytical skills.Excellent
communication and interpersonal skills, with the ability to interact
effectively with employees at all levels of the organization.Strong
attention to detail and accuracy, with the ability to maintain
confidentiality and handle sensitive information.Ability
to prioritize tasks and manage time effectively in a deadline-driven
environment.Please e-mail admin@autorecruit.co.za
8d
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Accounts Payable- Roodepoort – R18 000ctc
Full function Accounts payable. Spreadsheets and accounting
software. Data entry. Solid understanding of bookkeeping. W-9, sales tax etc.
Processing invoices for payment. Mail a detailed updated cv asap to louise@aimjobsco.za
8d
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Experienced buyer wantedMust have MS Office experienceExperience in the motor industry preferable E-mail cv to lewisj@mweb.co.za
8d
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We are looking for a vibrant, energetic, young woman to join our dental team in Edenvale. There will be a training period in Germiston for about 1-2 months at our other practice and then you will start in Edenvale. We are looking for someone who is going to stay with practice and grow us long term. Experience is not essential but an advantage. Please email you CV and bit about yourself to: germistondentist01@gmail.com thank you for your interest in the position.
8d
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My name is Gift Hlungwani I have completed a higher certificate in business management practice and currently in persuit for BCOM law at Boston city campus. I have 3 years and 5 months experience as a security officer at stallion security. I am available immediately. Email address www.gifthlungwani69@gmail.com
8d
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Admin/Stock Manager
Position Overview:
As an Admin/Stock Manager, you will be responsible for overseeing the administrative and stock management functions within our organization. You will lead a team of administrators and stock controllers to ensure efficient operations and accurate inventory management. Additionally, you will play a key role in developing and implementing policies and procedures to optimize stock control processes and enhance overall productivity.
Key Responsibilities:
- Lead and manage the administrative and stock control teams, providing guidance, training, and support to ensure high performance and adherence to company policies and procedures.
- Develop and implement effective stock control policies and procedures to optimize inventory management, minimize stockouts, and reduce excess inventory levels.
- Monitor inventory levels and stock movements, conducting regular stock counts and reconciliations to ensure accuracy and integrity of inventory records.
- Coordinate with suppliers to manage procurement activities, negotiate contracts, and ensure timely delivery of stock while minimizing costs and maximizing value.
- Analyze stock data and performance metrics to identify trends, inefficiencies, and opportunities for improvement, implementing corrective actions as needed.
- Collaborate with cross-functional teams, including sales, operations, and finance, to forecast demand, plan inventory levels, and optimize stock allocation to meet customer requirements.
- Maintain accurate records of stock transactions, including stock in, stock out, and adjustments, and generate reports to provide insights into stock performance and inventory trends.
- Handle administrative tasks, such as managing correspondence, scheduling meetings, and maintaining office supplies, to support the smooth operation of the organization.
Qualifications:
- Proven experience in administrative and stock management roles, and or relevant experience in a similar industry.
- Strong leadership and management skills, with the ability to motivate and inspire team members to achieve common goals.
- Excellent organizational and analytical skills, with a keen attention to detail and accuracy in inventory management and record-keeping.
- Proficiency in inventory management software and MS Office applications, particularly Excel, to analyze data and generate reports.
- Effective communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
- Proactive and results-oriented mindset, with a commitment to continuous improvement and driving operational excellence.
If you feel you meet the above listed requirements then feel free to send us your CV at:
info@chicanoscustoms.com
Should we not get back to you within 2 Weeks Please consider your application unsuccessful.
8d
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Personal required for Chairman Must be fluent in English.A monthly salary of R30 000Company based Sandton.Management, PA, Hr, Marketing & sales Experience will be an AdvantagePlease Whatsapp 081 401 0888
10d
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A fast-growing company in the Civil, Electrical & Mechanical engineering space is looking for an experienced and energetic individual to join the organization as a TENDER ADMINISTRATOR to start as soon as possible. The individual must possess the following at minimum;1. Minimum of a business-related Diploma or Higher National Diploma or Degree 2. At least 2 years relevant experience in Tender Administration3. High organised individual with ability to work independently with minimum supervision and meeting tight deadlines4. High level of paying particular to detail5. Ability to look for tenders relevant to the company's scope of work and pursue the Tenders6. High Quality of Tender Preparation and checking of errors and omissions before submission7. Good and effective communication skills.Interested candidates to submit their detailed CVs to finance@keogroup.co.zaBy no later than end of day 24 April 2024
11d
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Our office is looking for an Administrator, you
will be responsible for administrative duties, compiling reports on performance
& progress, composing and scheduling social media posts, keep up with
trends in the industry and online platforms & recommend changes to
management, answering phones and emails, filing and scanning important
documents, and scheduling and documenting calendar events for members of the
office. Our ideal candidate has previous administrative experience, strong
communication and customer service skills, and excellent organization. You also
need to be proficient with the entire Microsoft Office Suite, including Outlook
and Excel.Send your cv to info@thewigfactory.co.za or the.wigfactorysa@gmail.com
12d
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Sanlam
stands as a leading financial services provider in South Africa. Our focus lies
in fostering enduring connections with our advisors. Rooted in a deep respect
for individuals' inherent value and an understanding of their potential, our
company ethos drives us. Sanlam has a 105-year history of empowering South
Africans and is a trusted adviser to retail and institutional clients across
the continent and beyond.
Requirements:
Financial
services industry experience
Operate
with speed
Attention
to detail
Time
managementSome
duties may include general admin for the business and/or financial advisorsrecruitment, record keeping, filling, secretarial duties etc.
13d
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